---
title: "Planned and Reactive Maintenance of Mechanical and HVAC Installations"
ocid: "ocds-b5fd17-a59e71c5-e0a2-4ec7-8839-f036f392b1cc"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-a59e71c5-e0a2-4ec7-8839-f036f392b1cc"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-a59e71c5-e0a2-4ec7-8839-f036f392b1cc.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-a59e71c5-e0a2-4ec7-8839-f036f392b1cc.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "READING BOROUGH COUNCIL"
published: "2018-03-22"
---

# Planned and Reactive Maintenance of Mechanical and HVAC Installations

Buyer: READING BOROUGH COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-a59e71c5-e0a2-4ec7-8839-f036f392b1cc

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## Summary

The procurement process initiated by Reading Borough Council is for the "Planned and Reactive Maintenance of Mechanical and HVAC Installations." This contract is categorised under services, specifically focusing on maintenance and repair services for mechanical installations covering approximately 224 properties within Berkshire, England. The procurement is currently in the award stage, with the contract period commencing on 2nd October 2017 and running until 1st October 2022, which may be extended for an additional two years. The estimated contract value is £1,190,000, with a minimum threshold of £650,000. The tender period closed on 28th April 2017.

This tender presents significant opportunities for businesses specialising in mechanical and HVAC maintenance services, particularly those capable of delivering emergency call-out services 24/7. Small and medium-sized enterprises (SMEs) in the maintenance, repair, and installation sector would be well-suited to compete for this contract, especially those with a demonstrated track record in similar services. Firms that can effectively navigate e-tendering systems and adhere to the technical requirements laid out by the Council will find this contract a valuable opportunity to enhance their business profile and expand their service offerings within the public sector.

## Notice

Reading Borough Council wish to procure the services of a contractor to undertake the provision of planned and reactive maintenance of mechanical and HVAC plant and associated systems. The contract will cover approximately 224 properties / assets across the borough. The service will include the provision of an emergency call-out service 365 days a year, 24 hours a day. The proposed contract will be for an initial period of five (5) years commencing in October 2017, with an option to extend for a further two year extension. The contracting authority anticipates that the Transfer of Undertaking (Protection of Employment) Regulations 2006 (TUPE) will not apply to this contract. Additional information: Organisations interested in expressing an interest in this procurement should download the procurement documents which are available on the Council's e-tendering system at: https://in-tendhost.co.uk/readingbc/aspx/Home and complete as instructed. The Portal is free of charge - to register please follow the supplier registration guidance which is available on the Portal. Contractors wishing to be considered for this tendering opportunity must complete the tender documents and return them electronically via the Council's e-tendering portal. Please note: you must register your interest via the Council's e-tendering portal if you intend to submit a tender. Interested parties must log onto the Council's e-tendering portal at: https://in-tendhost.co.uk/readingbc, to express an interest and download the procurement documents. All communications regarding this procurement exercise will be conducted through the Council's e-tendering portal including requests for clarifications or general enquiries. The procurement documents will be available for download up until the closing time and date for tender submissions, it is the organisation's responsibility to ensure that they download the documents in ample time to ensure that they can be completed and returned electronically, along with supporting documents, prior to the closing time and date stipulated. Before completing the tender, potential providers/suppliers should ensure that the e-mail address that has been used to register their organisation will be checked regularly as the Council's e-tendering system will generate automatic notifications to this e-mail address when there are updates, changes or messages sent relating to the project. Potential bidders should also check that their organisation's details are correct and kept up to date. Technical questions and assistance regarding the use and operation of the Portal should be addressed to the In-Tend Help Desk - e-mail: support@in-tend.co.uk, telephone number +44 8442728810. Is a Recurrent Procurement Type? : No

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/0bdf6e5c-1930-47b9-8853-894a9676036a |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure (above threshold) |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 22 Mar 2018 |
| Submission deadline | 28 Apr 2017 |
| Future notice date | Not specified |
| Award date | 2 Mar 2018 |
| Contract period | 1 Apr 2018 - 1 Apr 2025 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,190,000 |
| Lots value | Not specified |
| Awards value | £1,190,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | READING BOROUGH COUNCIL |
| Locality | BERKSHIRE |
| Post town | Reading |
| Postcode | RG1 2LU |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire |
| ITL 3 | TLJ16 Berkshire West |
| Local authority | Reading |
| Electoral ward | Abbey |
| Westminster constituency | Reading Central |
| Delivery location | TLJ South East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | BTU (INSTALLATION & MAINTENANCE |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services

### Codes

- 50531100 - Repair and maintenance services of boilers
- 50531200 - Gas appliance maintenance services
- 50712000 - Repair and maintenance services of mechanical building installations
- 50720000 - Repair and maintenance services of central heating
- 50730000 - Repair and maintenance services of cooler groups

## Release History

- 22 Mar 2018 at 15:59 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/0bdf6e5c-1930-47b9-8853-894a9676036a
- 28 Mar 2017 at 11:21 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/d74d8292-bff0-45a8-b432-b6658b749042

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/0bdf6e5c-1930-47b9-8853-894a9676036a
  22nd March 2018 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/d74d8292-bff0-45a8-b432-b6658b749042
  29th March 2017 - Opportunity notice on Contracts Finder
- https://in-tendhost.co.uk/readingbc/aspx/
  Additional information on how to apply for this contract

## Notice URLs

- https://in-tendhost.co.uk/readingbc
- https://in-tendhost.co.uk/readingbc/aspx/Home

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-a59e71c5-e0a2-4ec7-8839-f036f392b1cc. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-a59e71c5-e0a2-4ec7-8839-f036f392b1cc.json.