--- title: "Gateway to Homechoice: Choice Based Letting Software - AWARD" ocid: "ocds-b5fd17-a6b3fcfd-1929-4b95-afc4-e3f4ae8aebec" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-a6b3fcfd-1929-4b95-afc4-e3f4ae8aebec" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-a6b3fcfd-1929-4b95-afc4-e3f4ae8aebec.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-a6b3fcfd-1929-4b95-afc4-e3f4ae8aebec.json" source: "Contracts Finder" current_stage: "Award" buyer: "EAST SUFFOLK COUNCIL" published: "2022-10-07" --- # Gateway to Homechoice: Choice Based Letting Software - AWARD Buyer: EAST SUFFOLK COUNCIL Current stage: Award OCID: ocds-b5fd17-a6b3fcfd-1929-4b95-afc4-e3f4ae8aebec [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-a6b3fcfd-1929-4b95-afc4-e3f4ae8aebec) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-a6b3fcfd-1929-4b95-afc4-e3f4ae8aebec.json) ## Summary The East Suffolk Council has awarded a contract for the Gateway to Homechoice: Choice Based Letting Software. The contract falls under the services category and involves the development of an integrated housing register and choice-based lettings system for the Gateway partnership comprising seven local authorities in East of England. The contract's tender period ended on 11th November 2021, with a contract period running from 1st November 2022 to 1st November 2026. This tender presents an opportunity for software and information systems providers interested in the public sector to grow their business. Small and medium-sized enterprises (SMEs) with expertise in housing solutions and local government software may find this contract particularly suited to their capabilities. The procurement method for this contract was an open procedure, offering a transparent and competitive bidding process for interested businesses. ## Notice Gateway to Homechoice is made up of a group of seven local authorities within the Gateway partnership as below: 1. Babergh District Council 2. Braintree District Council 3. Colchester Borough Council 4. East Suffolk Council 5. Ipswich Borough Council 6. Maldon District Council 7. Mid Suffolk District Council The partnership is looking to reprocure its IT system and will need an integrated housing register, choice-based lettings and homelessness system with the following requirements: o Unlimited number of licences available/users of the system o Online registration and housing register application process o Ability for applicants to view and edit their housing register information o Document upload facility for applicants to provide verification documents o Secure customer portal where customers can access their account o Built-in logic so that the system determines Band and bedroom need taken from the Gateway Allocations policy o Built-in logic for shortlisting - a dynamic shortlisting whereby the system shortlists properties based on the Allocations policy and a o Homelessness module which links to the housing register module and also adheres to the data collection requirements set by the Ministry of Housing, Communities and Local Government o Customisable Enhanced Housing Options wizard o Complete data migration from existing system(s) into the software provided will be required as part of implementation There are also approximately 40 housing providers that use the system to advertise their void properties and to shortlist applicants and allocate their properties. Whilst this is a joint procurement, contracts will be held with each member of the group separately. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/542b59e2-99e4-4dc6-8f9a-c1f9415e1baf | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 7 Oct 2022 | | Submission deadline | 11 Nov 2021 | | Future notice date | Not specified | | Award date | 7 Jan 2022 | | Contract period | 1 Nov 2022 - 1 Nov 2026 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | £532,500 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | EAST SUFFOLK COUNCIL | | Locality | SUFFOLK | | Post town | Norwich | | Postcode | NR33 0EQ | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH6 Suffolk | | ITL 3 | TLH63 East Suffolk | | Local authority | East Suffolk | | Electoral ward | Kirkley & Pakefield | | Westminster constituency | Lowestoft | | Delivery location | Not specified | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | CIVICA | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 7 Oct 2022 at 14:27 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/542b59e2-99e4-4dc6-8f9a-c1f9415e1baf ## Documents - https://www.contractsfinder.service.gov.uk/Notice/542b59e2-99e4-4dc6-8f9a-c1f9415e1baf 7th October 2022 - Awarded contract notice on Contracts Finder ## Notice URLs - http://www.eastsuffolk.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-a6b3fcfd-1929-4b95-afc4-e3f4ae8aebec. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-a6b3fcfd-1929-4b95-afc4-e3f4ae8aebec.json.