---
title: "XR and Immersive Art Exhibition Production and Management - AWARD"
ocid: "ocds-b5fd17-a6cb0b09-06bc-43a9-963c-8c9ad5e38859"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-a6cb0b09-06bc-43a9-963c-8c9ad5e38859"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-a6cb0b09-06bc-43a9-963c-8c9ad5e38859.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-a6cb0b09-06bc-43a9-963c-8c9ad5e38859.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "BFI"
published: "2021-11-11"
---

# XR and Immersive Art Exhibition Production and Management - AWARD

Buyer: BFI  
Current stage: Award  
OCID: ocds-b5fd17-a6cb0b09-06bc-43a9-963c-8c9ad5e38859

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## Summary

The British Film Institute (BFI) has completed the contract award for the production and management of an XR and immersive art exhibition during the BFI London Film Festival, scheduled from 6th to 17th October 2021. The procurement process was initiated as a tender, classified under cultural event organisation services. Key details include a contract period from 14th June 2021 to 13th June 2022, with a total contract value of £26,825. The procurement followed an open procedure, and the main associated delivery location is Southbank, Waterloo, London, SE1 8XT.

This contract presents significant opportunities for businesses specialising in exhibition design and technical management, particularly those experienced in immersive technologies such as Virtual Reality and Augmented Reality. Suitable candidates for this tender include small and medium-sized enterprises (SMEs) that can deliver innovative and high-quality exhibition experiences and are engaged in cultural event services. The successful completion of this project could elevate their presence within the arts sector, potentially leading to further contracts with institutions focusing on cultural and cinematic events.

## Notice

The British Film Institute delivers a range of high-level cultural and cinema events on an annual basis including BFI London Film Festival, the UK's largest public film festival, which takes place annually each October. This year's festival dates are 6th - 17th October 2021 (12 days). In 2020, the festival launched its new XR and Immersive strand, LFF Expanded. The BFI plans to construct a temporary immersive exhibition ,for the duration of the festival (12 days). The exhibition will showcase Virtual Reality, Augmented Reality, Mixed Reality and live immersive performance works from the selected LFF Expanded Programme. The exhibition needs to be designed and executed to the highest standard and meet requirements of digitally and technologically innovative art forms. Lot 1- XR and Immersive Art Exhibition Build We will then require a supplier to design (in close collaboration with the XR and Immersive Programmer), build and fit-out the space to create an impactful and smoothly functioning exhibition for the festival. Lot 2 - Technical Production and Management In addition to the exhibition build, the BFI requires a supplier to manage the technical handling and supervision of the exhibition throughout the festival. This tender is being advertised against Schedule 3 of the Public Contracts Regulations 2015.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/7268a5fb-eb16-46b7-9c66-31bba195a311 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 11 Nov 2021 |
| Submission deadline | 4 May 2021 |
| Future notice date | Not specified |
| Award date | 3 May 2020 |
| Contract period | 13 Jun 2021 - 13 Jun 2022 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £26,825 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BFI |
| Locality | WATERLOO |
| Post town | South East London |
| Postcode | SE1 8XT |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI4 Inner London - East |
| ITL 3 | TLI45 Lambeth |
| Local authority | Lambeth |
| Electoral ward | Waterloo & South Bank |
| Westminster constituency | Vauxhall and Camberwell Green |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | DDA PUBLIC RELATIONS; VIRTUAL UMBRELLA |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79952000 - Event services
- 79952100 - Cultural event organisation services
- 79956000 - Fair and exhibition organisation services

## Release History

- 11 Nov 2021 at 15:41 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/7268a5fb-eb16-46b7-9c66-31bba195a311

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/7268a5fb-eb16-46b7-9c66-31bba195a311
  11th November 2021 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-a6cb0b09-06bc-43a9-963c-8c9ad5e38859. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-a6cb0b09-06bc-43a9-963c-8c9ad5e38859.json.