--- title: "The Provision of Medical Records System" ocid: "ocds-b5fd17-a6d7ce85-02ee-459d-8ec4-40f9d221a1c1" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-a6d7ce85-02ee-459d-8ec4-40f9d221a1c1" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-a6d7ce85-02ee-459d-8ec4-40f9d221a1c1.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-a6d7ce85-02ee-459d-8ec4-40f9d221a1c1.json" source: "Contracts Finder" current_stage: "Tender" buyer: "WEST YORKSHIRE FIRE & RESCUE" published: "2020-10-15" --- # The Provision of Medical Records System Buyer: WEST YORKSHIRE FIRE & RESCUE Current stage: Tender OCID: ocds-b5fd17-a6d7ce85-02ee-459d-8ec4-40f9d221a1c1 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-a6d7ce85-02ee-459d-8ec4-40f9d221a1c1) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-a6d7ce85-02ee-459d-8ec4-40f9d221a1c1.json) ## Summary The West Yorkshire Fire & Rescue service is seeking proposals for the provision of a new Medical Records System, with the tender currently in the active stage and set to close on 5 November 2020. Located in Bradford, specifically at BD11 2DY, this initiative falls under the services category, classified as a medical software package (CPV code 48180000). The procurement is conducted through an open procedure below the threshold, aiming for a contract period from 1 December 2020 to 30 November 2027. Interested suppliers are encouraged to review the associated tender documentation for more detailed requirements and specifications. This tender presents a valuable opportunity for businesses specialising in medical software solutions, especially those with experience in developing GDPR-compliant systems. With West Yorkshire Fire & Rescue emphasising a smooth transition and collaboration with their Occupational Health Unit and IT departments, companies that can demonstrate innovation and user-friendly interfaces will be particularly well-suited to compete. Small and medium enterprises (SMEs) are encouraged to participate, as the procurement is favourable to their involvement in providing effective health management systems for first responders. ## Notice WYFRS currently employs 1400 staff based at various sites across West Yorkshire. The bulk of these staff are operational firefighters with the remainder consisting of support staff. Looking after the health and safety of our staff is very important to us. Upon recruitment all staff need to undertake medicals. Some medicals are more detailed than others due to nature of roles, e.g. firefighters. Following recruitment all operational staff are required to undertake health screening every 3 years, with more frequent health surveillance in place for higher risk roles. Sickness monitoring is also managed through the unit on an on-going basis. Recording this data and being able to retrieve this securely is important for the Occupational Health Unit (OHU) within WYFRS. OHU's current system has been in place for over 10 years and provides limited functionality and is not compliant with GDPR. WYFRS is looking for a new system that is user friendly, which meets the needs of WYFRS and is GDPR compliant. Transferring of existing employee medical data onto the new system will be a key requirement of the new Supplier. The Supplier will be required to work closely with WYFRS OHU and ICT (Information Technology) departments to support a timely and smooth transition whilst meeting the needs of WYFRS. Additional information: Please refer to ITT Documentation. Is a Recurrent Procurement Type? : Yes ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/74f5c990-c93f-49b0-a435-71748d7a8b1c | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 15 Oct 2020 | | Submission deadline | 5 Nov 2020 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Dec 2020 - 30 Nov 2027 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WEST YORKSHIRE FIRE & RESCUE | | Locality | BRADFORD | | Post town | Bradford | | Postcode | BD11 2DY | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE4 West Yorkshire | | ITL 3 | TLE44 Calderdale and Kirklees | | Local authority | Kirklees | | Electoral ward | Birstall and Birkenshaw | | Westminster constituency | Spen Valley | | Delivery location | TLE Yorkshire and The Humber | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48180000 - Medical software package ## Release History - 15 Oct 2020 at 13:17 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/74f5c990-c93f-49b0-a435-71748d7a8b1c - 15 Oct 2020 at 09:40 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/74f5c990-c93f-49b0-a435-71748d7a8b1c ## Documents - https://www.contractsfinder.service.gov.uk/Notice/74f5c990-c93f-49b0-a435-71748d7a8b1c 15th October 2020 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/wyfrs/aspx/ Additional information on how to apply for this contract ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-a6d7ce85-02ee-459d-8ec4-40f9d221a1c1. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-a6d7ce85-02ee-459d-8ec4-40f9d221a1c1.json.