--- title: "Sports and Leisure Management System" ocid: "ocds-b5fd17-a7707d8b-4bbe-4c27-9bdb-0af01044a238" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-a7707d8b-4bbe-4c27-9bdb-0af01044a238" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-a7707d8b-4bbe-4c27-9bdb-0af01044a238.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-a7707d8b-4bbe-4c27-9bdb-0af01044a238.json" source: "Contracts Finder" current_stage: "Award" buyer: "DERBY CITY COUNCIL" published: "2022-08-05" --- # Sports and Leisure Management System Buyer: DERBY CITY COUNCIL Current stage: Award OCID: ocds-b5fd17-a7707d8b-4bbe-4c27-9bdb-0af01044a238 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-a7707d8b-4bbe-4c27-9bdb-0af01044a238) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-a7707d8b-4bbe-4c27-9bdb-0af01044a238.json) ## Summary Derby City Council is seeking tenders for a Sports and Leisure Management System, aimed at enhancing the operational efficiency of its various sport and leisure facilities located in Derby, East Midlands. This procurement is currently at the award stage, with an active contract valued at £260,000, which commenced on 1st March 2018 and is set to expire on 28th February 2021, with the possibility of a two-year extension based on performance. Suppliers had until 30th January 2017 to express interest, and the procurement was conducted through an open procedure due to its value exceeding the threshold. This tender presents a significant opportunity for businesses in the IT and software development sector, particularly those specialising in management systems, customer relationship management, and online booking functionalities. Small and medium-sized enterprises (SMEs) are well-suited to compete, as the buyer has indicated a preference for SMEs. Companies capable of providing integrated solutions that facilitate customer interaction and streamline operational processes in sports and leisure contexts will find this contract particularly beneficial for business growth. ## Notice Tenders are invited for the provision of a Sport and Leisure Management System. We're looking for a system that will help us reach the next level in our operations, by improving customer experience on and off line, and by helping us to more seamlessly manage customer relationship management Derby City Council operate a number of sport and leisure facilities which include gyms, studios, swimming pools, sports halls, pitches, cycling track, golf, indoor and outdoor courts. The Sports and Leisure Management System will need to be able to manage bookings, memberships, invoices, Direct Debits, assets, and to enable the facilities to receive record and reconcile income, with an emphasis on online functionality for our customers. It is anticipated that there will be a three to four month implementation period to allow for a Service Commencement Date (system fully operational and in use) of 01/07/2018 (TBC). The initial contract period is 3 years; the contract is estimated to commence 01/03/2018 and expire 28/02/2021. There will be an option to extend the contract for up to 24 months in annual increments, subject to satisfactory performance and business needs. The maximum contract period is five (5) years. Additional information: Please note, suppliers wishing to express interest and obtain the documentation, must do so by 14:00 on 30th of January 2017. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a comprehensive response. The deadline for returns is 14:00 on 31st January 2017. Select the 'apply online' link in the bottom right hand corner of this notice, this will transfer you to the Councils e-tendering system https://www.eastmidstenders.org where you can express interest and obtain the documents. Please note we will only accept expressions of interest through the e-tendering system. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/5bf6ec47-63ce-49f3-8959-bc61515f4b05 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 5 Aug 2022 | | Submission deadline | 30 Jan 2018 | | Future notice date | Not specified | | Award date | 28 Feb 2018 | | Contract period | 1 Mar 2018 - 28 Feb 2021 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £260,000 | | Lots value | Not specified | | Awards value | £260,000 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | DERBY CITY COUNCIL | | Locality | DERBY | | Post town | Derby | | Postcode | DE1 2FS | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF1 Derbyshire and Nottinghamshire | | ITL 3 | TLF11 Derby | | Local authority | Derby | | Electoral ward | Darley | | Westminster constituency | Derby South | | Delivery location | TLF East Midlands (England) | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | LEGEND CLUB MANAGEMENT SYSTEMS (UK | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 5 Aug 2022 at 14:33 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/5bf6ec47-63ce-49f3-8959-bc61515f4b05 - 2 Jan 2018 at 16:43 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/499c4167-bdb3-4b24-b9ff-6dee010651b9 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/5bf6ec47-63ce-49f3-8959-bc61515f4b05 5th August 2022 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/499c4167-bdb3-4b24-b9ff-6dee010651b9 2nd January 2018 - Opportunity notice on Contracts Finder ## Notice URLs - https://www.eastmidstenders.org ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-a7707d8b-4bbe-4c27-9bdb-0af01044a238. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-a7707d8b-4bbe-4c27-9bdb-0af01044a238.json.