---
title: "Document Imaging System"
ocid: "ocds-b5fd17-a79d9763-3e65-463f-a62e-0858c14ff535"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-a79d9763-3e65-463f-a62e-0858c14ff535"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-a79d9763-3e65-463f-a62e-0858c14ff535.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-a79d9763-3e65-463f-a62e-0858c14ff535.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "LONDON BOROUGH OF SUTTON"
published: "2024-12-27"
---

# Document Imaging System

Buyer: LONDON BOROUGH OF SUTTON  
Current stage: Award  
OCID: ocds-b5fd17-a79d9763-3e65-463f-a62e-0858c14ff535

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-a79d9763-3e65-463f-a62e-0858c14ff535)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-a79d9763-3e65-463f-a62e-0858c14ff535.json)

## Summary

The London Borough of Sutton has awarded a contract titled "Document Imaging System" under the software package and information systems industry category. This procurement was facilitated through an open procedure, specifically a direct award via the Crown Commercial Services Back Office Software Framework (Reference RM6194), adhering to regulation 33 (7) of the Public Contract Regulations 2015. The contract, valued at £434,827, commenced on 31st December 2024 and will run until 31st March 2030. The main office is located in Sutton, England, and the key contact for this procurement is Steve Hoy (steve.hoy@sutton.gov.uk). The award date was 16th December 2024, with the award notice published on 27th December 2024.

This tender presents opportunities for businesses involved in software and information systems, particularly SMEs, as the contract is suitable for small and medium enterprises. Companies specialising in digital document management solutions could significantly benefit from this opportunity by partnering with local government bodies like the London Borough of Sutton. The contract's extensive duration offers potential long-term revenue and stability, making it an attractive prospect for businesses aiming to expand their portfolio within the public sector.

## Notice

A contract for the Digital360 EDM W3 Revenues & Benefits and Social Care Finance software. The contract was awarded via a direct award from the Crown Commercial Services Back Office Software Framework (Reference RM6194) in accordance with regulation 33 (7) of the Public Contract Regulations 2015.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/15bdfc73-d729-48fc-9851-c41b0fa80f3e |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 27 Dec 2024 |
| Submission deadline | 13 Dec 2024 |
| Future notice date | Not specified |
| Award date | 16 Dec 2024 |
| Contract period | 31 Dec 2024 - 31 Mar 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £434,827 |
| Lots value | Not specified |
| Awards value | £434,827 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | LONDON BOROUGH OF SUTTON |
| Locality | SUTTON |
| Post town | Sutton |
| Postcode | SM1 1EA |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI6 Outer London - South |
| ITL 3 | TLI63 Merton, Kingston upon Thames and Sutton |
| Local authority | Sutton |
| Electoral ward | Sutton Central |
| Westminster constituency | Sutton and Cheam |
| Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CIVICA |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 27 Dec 2024 at 12:04 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/15bdfc73-d729-48fc-9851-c41b0fa80f3e

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/15bdfc73-d729-48fc-9851-c41b0fa80f3e
  27th December 2024 - Awarded contract notice on Contracts Finder

## Notice URLs

- http://www.sutton.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-a79d9763-3e65-463f-a62e-0858c14ff535. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-a79d9763-3e65-463f-a62e-0858c14ff535.json.