--- title: "Off-site Records Storage Management Facility" ocid: "ocds-b5fd17-a820093e-4a18-48da-8559-9b6654c44903" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-a820093e-4a18-48da-8559-9b6654c44903" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-a820093e-4a18-48da-8559-9b6654c44903.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-a820093e-4a18-48da-8559-9b6654c44903.json" source: "Contracts Finder" current_stage: "Award" buyer: "UK SHARED BUSINESS SERVICES LIMITED" published: "2026-03-11" --- # Off-site Records Storage Management Facility Buyer: UK SHARED BUSINESS SERVICES LIMITED Current stage: Award OCID: ocds-b5fd17-a820093e-4a18-48da-8559-9b6654c44903 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-a820093e-4a18-48da-8559-9b6654c44903) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-a820093e-4a18-48da-8559-9b6654c44903.json) ## Summary The procurement process involves UK Shared Business Services Limited, located in Swindon, England, as the contracting authority in charge of a completed contract titled "Off-site Records Storage Management Facility." This contract falls under the industry category of storage and retrieval services (CPV code 63121000) and primarily caters to the South West region of the United Kingdom. The procurement stage is at the award phase, having undergone iterative extensions, now set to expire on 3rd May 2027. The contract was originally initiated on 4th May 2020, with a substantial estimated value of £450,031.2 GBP for its entire duration. The procurement method employed was selective, proceeding through a call-off from a Crown Commercial Service framework agreement. Noteworthy for business users, this is an award notice and not a call for competition. This tender offers substantial business growth opportunities for organisations involved in records management services that can provide secure off-site facilities and innovative digital solutions. The contract's requirements include physical storage, file destruction, shredding, retrieval, labelling, and transport provision. Large-scale businesses are especially suited to compete, given the framework agreement process and the current supplier being Restore Plc, identified as a large entity. Small and medium enterprises (SMEs) or organisations focused on voluntary, community and social enterprises (VCSEs) might find fewer opportunities within this procurement given the scale and scope outlined. Those with expertise in digital portal management to streamline record retrieval and destruction processes can leverage potential growth by demonstrating value and flexibility to extend beyond the initial contract term. ## Notice **This is not a call for competition, this is an award notice for a contract awarded via mini competition via Crown Commercial Service RM3781 Multifunctional Devices, Managed Print and Content Services and Records and Information Management - Lot 4 Records Information Management Service to provide a secure off-site storage management facility for UKRI files with a functional and intuitive online portal to support the management of the physical storage and file destruction, shredding, retrieval, labelling and withdrawal service, including provision of transport.** Contract Extension 001 - Contract Expiry Revised to 3rd May 2024 Contract Extension 002 - Contract Expiry Revised to 3rd May 2025 Contract Extension 003- Contract Expiry Revised to 3rd May 2026 Contract Variation 004 - 2.2% Increase to Contract Extension 003 Contract Extension 005- Contract Expiry Revised to 3rd May 2027 Additional information: The initial term of this contract shall be for 3 years with an option to extend annually for a further 4 years, although this is not guaranteed. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/92f1b305-c11d-4a5e-a4e5-1e4dfb8429d2 | | Notice type | Award Notice | | Procurement type | Framework | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Call-off from a framework agreement | | Tender suitability | Not specified | | Awardee scale | Large | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 11 Mar 2026 | | Submission deadline | 12 Mar 2020 | | Future notice date | Not specified | | Award date | 28 Apr 2020 | | Contract period | 3 May 2020 - 3 May 2027 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £450,031 | | Lots value | Not specified | | Awards value | £450,031 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UK SHARED BUSINESS SERVICES LIMITED | | Locality | SWINDON | | Post town | Swindon | | Postcode | SN2 1FF | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK7 Gloucestershire and Wiltshire | | ITL 3 | TLK71 Swindon | | Local authority | Swindon | | Electoral ward | Rodbourne Cheney | | Westminster constituency | Swindon North | | Delivery location | TLK South West (England) | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | RESTORE | ## CPV Codes ### Divisions - 63 - Supporting and auxiliary transport services; travel agencies services ### Codes - 63121000 - Storage and retrieval services ## Release History - 11 Mar 2026 at 11:15 - AwardUpdate - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/92f1b305-c11d-4a5e-a4e5-1e4dfb8429d2 - 17 Feb 2025 at 08:31 - AwardUpdate - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/92f1b305-c11d-4a5e-a4e5-1e4dfb8429d2 - 4 Dec 2024 at 11:12 - AwardUpdate - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/92f1b305-c11d-4a5e-a4e5-1e4dfb8429d2 - 24 Feb 2021 at 10:54 - AwardUpdate - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/92f1b305-c11d-4a5e-a4e5-1e4dfb8429d2 - 5 May 2020 at 08:42 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/92f1b305-c11d-4a5e-a4e5-1e4dfb8429d2 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/92f1b305-c11d-4a5e-a4e5-1e4dfb8429d2 11th March 2026 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/92f352a3-9809-4ac6-a048-17661dfb0a71 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/2ca95267-5d41-433e-a27b-d38692c8c4e7 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-a820093e-4a18-48da-8559-9b6654c44903. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-a820093e-4a18-48da-8559-9b6654c44903.json.