---
title: "Provision of Lloyd George Record Digitisation Services - Lot 1 - Scanning Services to NHS Cheshire CCG"
ocid: "ocds-b5fd17-a8ee4448-da0f-478c-9e7b-7312762eff0d"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-a8ee4448-da0f-478c-9e7b-7312762eff0d"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-a8ee4448-da0f-478c-9e7b-7312762eff0d.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-a8ee4448-da0f-478c-9e7b-7312762eff0d.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT"
published: "2022-07-15"
---

# Provision of Lloyd George Record Digitisation Services - Lot 1 - Scanning Services to NHS Cheshire CCG

Buyer: NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT  
Current stage: Award  
OCID: ocds-b5fd17-a8ee4448-da0f-478c-9e7b-7312762eff0d

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-a8ee4448-da0f-478c-9e7b-7312762eff0d)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-a8ee4448-da0f-478c-9e7b-7312762eff0d.json)

## Summary

The procurement process for the "Provision of Lloyd George Record Digitisation Services - Lot 1 - Scanning Services" has been initiated by NHS Cheshire Clinical Commissioning Group, under the management of the NHS South, Central and West Commissioning Support Unit. This contract, awarded on 8th February 2022, involves services classified under the CPV code 60000000, primarily focusing on transport services, with a notable emphasis on document management and records management. The contract period runs from 19th July 2022 to 31st March 2023, serving the North West region of the United Kingdom. The procurement method employed was a selective process, utilising a dynamic purchasing system in accordance with the Public Contracts Regulations 2015.

This tender presents significant opportunities for companies in the fields of digitisation, document management, and data storage services, allowing them to contribute to vital NHS operations. Businesses specialising in scanning services and records management—especially small and medium-sized enterprises (SMEs)—would be well-positioned to compete, given the pressing demand for digitisation to improve patient safety and meet legal requirements. The NHS's commitment to digitising patient records offers a gateway for service providers to engage in meaningful, long-term partnerships within the healthcare sector.

## Notice

The LG patient record comprises of the LG envelope and the contents, which is an important part of the patient's historical medical record. Each Lloyd George envelope has a broad range of detailed personal information stored inside and maintaining the security accuracy, availability and integrity of these legacy records is vital. The handling of these records needs particular care; the paper records can be up to 70 years old and some records are fragile and in a poor state, coupled with the fact the information they hold is vital and paramount for safe medical practice. The lack of continuity and resilience within the paper record poses a risk to the ongoing, continuity of person-centred care.. There is a legal requirement to keep the full patients record for a minimum of 10 years after the death of a patient. There are four primary reasons for digitisation of Lloyd George records: * safer care for patients * release of space within practices to provide additional consultation areas * access to the full patient record at the point of care * GP Contract commitments to digitise all Lloyd George patient records by March 2022. This procurement followed a competitive tender using the NHS England and NHS Improvement Dynamic Purchasing System (DPS) (OJEU Reference 2020/S 152-373617) which was established by the NHS England and NHS Improvement National Commercial and Procurement Hub as a route to awarding contracts for Lloyd George Record Digitisation Services. It is compliant with the public procurement regulations and public authority standing financial instructions. To note, the tender is caught in the scope of the Public Contracts Regulations 2015 - Regulation 34: Dynamic Purchasing Systems. NHS Cheshire Clinical Commissioning Group have awarded a contract to deliver their Lloyd George Record Digitisation Services This procurement process was facilitated by the NHS England National and Commercial Procurement Hub (commissioned from the SCW CSU) on behalf of the Commissioners.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/c5aa4495-70a5-4672-b346-59be1bd98343 |
| Notice type | Award Notice |
| Procurement type | Dynamic |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a dynamic purchasing system |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 15 Jul 2022 |
| Submission deadline | 10 Jan 2022 |
| Future notice date | Not specified |
| Award date | 8 Feb 2022 |
| Contract period | 18 Jul 2022 - 31 Mar 2023 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £144,366 |
| Lots value | Not specified |
| Awards value | £144,366 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT |
| Locality | CHESTER |
| Post town | Chester |
| Postcode | CH2 1HJ |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD6 Cheshire |
| ITL 3 | TLD63 Cheshire West and Chester |
| Local authority | Cheshire West and Chester |
| Electoral ward | Upton |
| Westminster constituency | Chester North and Neston |
| Delivery location | TLD North West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | IRON MOUNTAIN (UK |

## CPV Codes

### Divisions

- 60 - Transport services (excl. Waste transport)
- 63 - Supporting and auxiliary transport services; travel agencies services
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 92 - Recreational, cultural and sporting services

### Codes

- 60000000 - Transport services (excl. Waste transport)
- 63121100 - Storage services
- 72317000 - Data storage services
- 72512000 - Document management services
- 79996100 - Records management
- 79999100 - Scanning services
- 92512100 - Archive destruction services

## Release History

- 15 Jul 2022 at 09:24 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/c5aa4495-70a5-4672-b346-59be1bd98343

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/c5aa4495-70a5-4672-b346-59be1bd98343
  15th July 2022 - Awarded contract notice on Contracts Finder

## Notice URLs

- https://www.cheshireccg.nhs.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-a8ee4448-da0f-478c-9e7b-7312762eff0d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-a8ee4448-da0f-478c-9e7b-7312762eff0d.json.