--- title: "Provision of Annual inspections and initial cleaning of all installed general Air Handling Ductwork and 6 monthly kitchen extract cleaning NOC Southampton 2017 - 2020" ocid: "ocds-b5fd17-a9039933-5878-4282-a694-7773a61f919d" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-a9039933-5878-4282-a694-7773a61f919d" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-a9039933-5878-4282-a694-7773a61f919d.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-a9039933-5878-4282-a694-7773a61f919d.json" source: "Contracts Finder" current_stage: "Tender" buyer: "UK SHARED BUSINESS SERVICES LIMITED" published: "2018-04-03" --- # Provision of Annual inspections and initial cleaning of all installed general Air Handling Ductwork and 6 monthly kitchen extract cleaning NOC Southampton 2017 - 2020 Buyer: UK SHARED BUSINESS SERVICES LIMITED Current stage: Tender OCID: ocds-b5fd17-a9039933-5878-4282-a694-7773a61f919d [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-a9039933-5878-4282-a694-7773a61f919d) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-a9039933-5878-4282-a694-7773a61f919d.json) ## Summary The UK Shared Business Services Limited is procuring annual inspections and initial cleaning of all installed general air handling ductwork, along with six-monthly kitchen extract cleaning for the National Oceanography Centre in Southampton. The project, titled "Provision of Annual inspections and initial cleaning of all installed general Air Handling Ductwork and 6 monthly kitchen extract cleaning NOC Southampton 2017 - 2020," is currently in the planning stage, with the tender period having closed on 3rd November 2017. The contract period is set to commence on 20th November 2017 and will continue until 20th November 2022. This procurement falls under the services category and employs an open procedure method, with an estimated value of £46,000. The procurement is classified under the CPV code for ducting (44115100). This tender presents an excellent opportunity for companies specialising in HVAC services, particularly those with expertise in maintenance and cleaning of air handling systems. Businesses that can demonstrate compliance with health and safety legislation and possess relevant certifications, such as HSE Approved Codes of Practice, would be well-suited to engage in this competitive process. Furthermore, as this is a recurring service requirement, firms that can offer consistent quality and reliability in inspection and cleaning services may see substantial benefits from participating in this contract. ## Notice *** This tender requirement was abandoned prior to a Contract award decision. *** The final date and time for the submission of bids is 03/11/2017 at 14:00 DO NOT apply directly to the buyer. All tender information MUST be submitted through the CCS eSourcing Portal. Brief description of the Works Annual Inspection and cleaning of general air handling ductwork and six monthly inspection and clean of kitchen extract ductwork Scope of Works To provide annual inspection and initial cleaning of all installed general air handling ductwork and grills including 6 monthly kitchen extract cleaning at the National Oceanography Centre Southampton in accordance with Manufactures Instructions, any relevant legislation and guidance such as; HSE Approved Code of Practices, CIBSE TM44, DW144, BS EN 15780, BS 9999, TR/19, CIBSE TM26 etc. (Not LEV Extraction relating to labs, workshops, etc.) The installed Air Handling Ductwork is as follows: See attached asset list within Appendix 1. 6 Monthly Kitchen Ductwork Inspection and cleaning is to occur in July and January each year in working hours based on a programme agreed with the client. The contractor is to allow for the following: * Inspection and initial cleaning of all general Air Conditioning ductwork including the cleaning of kitchen extract ductwork from the catering office through the building to the point of extract. * Subsequent annual inspection and reporting of condition of all general Air Conditioning ductwork * Subsequent 6 monthly cleaning kitchen extract ductwork from the catering office through the building to the point of extract - certificating and reporting on condition. * Advising the client where microbal sampling is recommended * Appendix 1 includes duct work run lengths for the purposes of the survey works Contractors are not to allow for extraction duct work from fume cupboards or fume hoods onsite, general extracts from rooms or any other than that from the kitchen, these are excluded from the scope of works. * Extraction duct work only to be included on systems with recirculation back to the AHU. * Client to ensure AHUs are shutdown for cleaning and reinstated into service following cleaning FULL LIST OF REQUIREMENTS CAN BE FOUND WITHIN SPECIFICATION ATTACHED. How to Apply As part of the strategic alliance between UK Shared Business Services Ltd (UK SBS) and Crown Commercial Service (CCS), UK SBS will be using the CCS eSourcing Suite for this procurement. To register on the CCS eSourcing portal please follow the details contained within the Additional Information section of this notice. If you are already registered on the CCS eSourcing portal and wish to register your interest in this opportunity please email; expressionofinterest@crowncommercial.gov.uk Additional information: Please disregard any content in this notice that requests your organisation "to apply directly to the buyer" as this unfortunately a system generated error, that is outside of the Contracting Authorities control DO NOT APPLY DIRECTLY TO BUYER All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts) Responses must be received by the date in the bid documents. Responses received outside or concurrently using the eSourcing process will not be accepted or considered further for this opportunity. Please disregard any content in this notice that requests your organisation "to apply directly to the buyer" as this unfortunately a system generated error, that is outside of the Contracting Authorities control How to Register on the CCS eSourcing Suite Full details of this opportunity can be found on the e-sourcing portal please follow instructions below. If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link 'Register for CCS eSourcing'. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing expressionofinterest@crowncommercial.gov.uk. Your email must clearly state: * name and reference for the procurement you wish to register for; * name of the registered Bidder; * name and contact details for the registered individual sending the email. Crown Commercial Service will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. The Sourcing documents can then be accessed on the eSourcing Suite at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in the Specification documents within Contracts Finder. As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk: Telephone: 0345 010 3503 Training documents to support Bidders to utilise Emptoris CCS eSourcing are available in the Contracts Finder Tender documents section. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/e0248fb8-019a-4989-9d70-7d3ed9022ce9 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 3 Apr 2018 | | Submission deadline | 3 Nov 2017 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 20 Nov 2017 - 20 Nov 2022 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £46,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UK SHARED BUSINESS SERVICES LIMITED | | Locality | SWINDON | | Post town | Swindon | | Postcode | SN2 1ET | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK7 Gloucestershire and Wiltshire | | ITL 3 | TLK71 Swindon | | Local authority | Swindon | | Electoral ward | Rodbourne Cheney | | Westminster constituency | Swindon North | | Delivery location | Not specified | ## CPV Codes ### Divisions - 44 - Construction structures and materials; auxiliary products to construction (except electric apparatus) ### Codes - 44115100 - Ducting ## Release History - 3 Apr 2018 at 14:08 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/e0248fb8-019a-4989-9d70-7d3ed9022ce9 - 2 Oct 2017 at 15:34 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/e0248fb8-019a-4989-9d70-7d3ed9022ce9 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/e0248fb8-019a-4989-9d70-7d3ed9022ce9 3rd April 2018 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/516018cd-4749-49ec-83fd-700f507cf772 FM17149 ITQ Document - https://www.contractsfinder.service.gov.uk/Notice/Attachment/206b7734-80e1-499a-9b5e-b0bb0e8ce582 FM17149 ITQ Questions Document - https://www.contractsfinder.service.gov.uk/Notice/Attachment/956b6e66-a532-4623-a089-46c5cc38edb9 AW5.2 & AW5.3 Price Schedule - https://www.contractsfinder.service.gov.uk/Notice/Attachment/82f0281d-70e9-441b-9c67-5c60159cf5b3 Appendix 1 - Copy of Duct - https://www.contractsfinder.service.gov.uk/Notice/Attachment/50428269-e7c2-4382-845d-1d5a037d2a1a AW4.1 Terms and Conditions - https://www.contractsfinder.service.gov.uk/Notice/Attachment/bf590e78-a448-4373-88cc-e60a6f8de175 NOC Health and Safety Questionnaire ## Notice URLs - https://gpsesourcing.cabinetoffice.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. 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