---
title: "Documation Maintenance Renewal"
ocid: "ocds-b5fd17-a92462b4-803e-4528-8138-6c37a250abd6"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-a92462b4-803e-4528-8138-6c37a250abd6"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-a92462b4-803e-4528-8138-6c37a250abd6.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-a92462b4-803e-4528-8138-6c37a250abd6.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "University Hospitals Sussex NHS Foundation Trust"
published: "2026-08-20"
---

# Documation Maintenance Renewal

Buyer: University Hospitals Sussex NHS Foundation Trust  
Current stage: Award  
OCID: ocds-b5fd17-a92462b4-803e-4528-8138-6c37a250abd6

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-a92462b4-803e-4528-8138-6c37a250abd6)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-a92462b4-803e-4528-8138-6c37a250abd6.json)

## Summary

University Hospitals Sussex NHS Foundation Trust procured renewal of maintenance services for Documation, its invoice management system. The requirement sits within software and information-systems services and supports the continued operation of the Trust’s invoice management capability. Delivery covers the United Kingdom and is also described as extending to Europe, the Isle of Man, the Channel Islands, British Overseas Territories and the rest of the world. The named supplier is Documation Software Limited, whose business is directly associated with the Documation system. The buying organisation is based in Worthing, West Sussex, making this relevant to software providers specialising in enterprise application maintenance, invoice processing platforms and related support services.

This procurement has been awarded and the tender is complete. It used a selective procedure as a call-off from a framework agreement. The tender submission deadline was 6 June 2026 at 12:00, and the award was made on 7 June 2026. Documation Software Limited was awarded the contract for £186,225 including the stated currency of GBP. The contract period runs from 7 June 2026 to 7 June 2026. The procurement was for services and was not identified as suitable for small or medium-sized enterprises or voluntary, community and social enterprises. The award is active, with University Hospitals Sussex NHS Foundation Trust as the buyer.

For a supplier assessing future NHS invoice-management opportunities, this award demonstrates demand for continued maintenance of a named enterprise invoice management system through a framework call-off. A credible competitor would need to support Documation or an equivalent invoice-processing environment, maintain software used in a healthcare organisation, and provide dependable technical service across the stated delivery footprint. Experience of keeping financial administration systems operational would be commercially relevant, particularly where maintenance protects invoice workflows and continuity of service. Access to, or participation in, an appropriate framework is also important because this requirement was purchased by call-off rather than through an open competition. The buyer’s recorded assessment indicates that the requirement was aimed at established specialist suppliers rather than SMEs or VCSEs.

## Notice

Documation Maintenance Renewal (Invoice management system) Additional information: Documation maintenance renewal

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/f94b761d-cac1-4a69-89c5-c7b3d1271aac |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 20 Aug 2026 |
| Submission deadline | 6 Jun 2026 |
| Future notice date | Not specified |
| Award date | 7 Jun 2026 |
| Contract period | 7 Jun 2026 - 7 Jun 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £186,225 |
| Lots value | Not specified |
| Awards value | £186,225 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | University Hospitals Sussex NHS Foundation Trust |
| Locality | WORTHING |
| Postcode area | Brighton |
| Postcode | BN11 2DH |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ2 Surrey, East and West Sussex |
| ITL 3 | TLJ27 West Sussex (South West) |
| Local authority | Worthing |
| Electoral ward | Central |
| Westminster constituency | Worthing West |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | Documation Software Limited |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 20 Aug 2026 at 11:18 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/f94b761d-cac1-4a69-89c5-c7b3d1271aac

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/f94b761d-cac1-4a69-89c5-c7b3d1271aac
  20th August 2026 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-a92462b4-803e-4528-8138-6c37a250abd6. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-a92462b4-803e-4528-8138-6c37a250abd6.json.