---
title: "Provision of Applicant Tracking System"
ocid: "ocds-b5fd17-aa0bc21c-61c7-4c04-81d2-a04f4e1e2574"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-aa0bc21c-61c7-4c04-81d2-a04f4e1e2574"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-aa0bc21c-61c7-4c04-81d2-a04f4e1e2574.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-aa0bc21c-61c7-4c04-81d2-a04f4e1e2574.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "THE COAL AUTHORITY"
published: "2022-09-29"
---

# Provision of Applicant Tracking System

Buyer: THE COAL AUTHORITY  
Current stage: Award  
OCID: ocds-b5fd17-aa0bc21c-61c7-4c04-81d2-a04f4e1e2574

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## Summary

The Coal Authority is seeking proposals for the provision of an Applicant Tracking System (ATS). The procurement process is in the award stage, with a contract value of £32,650 in GBP. The tender period ended on 4th February 2022, and the contract is scheduled to start on 6th July 2022, lasting until 5th July 2025. The Coal Authority, based in England at 200 Lichfield Lane, MANSFIELD, NG184RG, has specified key requirements including CV anonymisation, seamless HR system integration, and promoting diversity and accessibility.

This opportunity presents potential growth avenues for small and medium-sized businesses in the services sector. Companies that specialise in HR technology solutions or software development could be well-suited to compete for this tender. The open procurement method allows for a transparent and competitive bidding process, offering a chance for innovative firms to showcase their capabilities in delivering recruitment process enhancements. As the Coal Authority aims to improve recruitment efficiency and diversity, businesses with track records in these areas could offer valuable solutions to meet the organisation's needs.

## Notice

As a responsible and caring employer, we are looking to source an Applicant Tracking System (ATS) which will enable us to better manage our recruitment processes and also provide an enhanced experience for any candidates considering joining the organisation. This will support our commitment to improving the diversity of candidates applying to the Coal Authority and an ATS will give us more data on which to base our recruitment decisions, including which job boards we should use for advertising our roles and also informing any changes to our current processes. We currently have a recruitment module within iTrent (provided by MHR) which has limited functionality and reporting which will be replaced with the selected ATS. Key requirements are to include: * Enable hiring managers to raise a job requisition and for the relevant approval to be given * Anonymise all candidate CVs to remove bias during selection processes * Enable hiring managers to complete candidate selection * Enable the recruitment team to manage applicants from multiple sources (and identify those sources for reporting purposes) * Integrate with iTrent to transfer successful candidates into the HR system, providing a seamless transition from applicant to employee. * Update and inform candidates of the outcome of their application * Contain a library of resources for recruiting managers, such as job descriptions and interview question, template emails and text messages * Drive efficiencies in time to hire, reduce cost per hire as well as administration time - with automated HR administration processes from initial placing of job advertisements through to successful onboarding of applicants. * Build a talent bank of applicants * Be accessible and compliant with government accessibility requirements * Provide management data and reporting including capturing equality and diversity data so that the Authority can see where candidates drop out of the process and identify any links to under-represented groups * Identify anyone with a disability so that we can ensure we comply with our commitment to being a Disability Confident employer * Promote the Coal Authority positively * Be fully customisable, based on our requirements * Allow recruitment companies to submit candidates via the ATS Additional information: Tender submissions must be made through our tendering portal - InBye. For guidance on how to access tender documents and submit your tender please see the attached guidance note

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/b3437b15-e3a6-477e-91f0-db64f63cf9eb |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (below threshold) |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 29 Sep 2022 |
| Submission deadline | 4 Feb 2022 |
| Future notice date | Not specified |
| Award date | 17 May 2022 |
| Contract period | 5 Jul 2022 - 5 Jul 2025 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £32,650 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE COAL AUTHORITY |
| Locality | MANSFIELD |
| Post town | Nottingham |
| Postcode | NG18 4RG |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF15 North Nottinghamshire |
| Local authority | Mansfield |
| Electoral ward | Berry Hill |
| Westminster constituency | Mansfield |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | EPLOY (FORMERLY ITS SOFTWARE SYSTEM |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79611000 - Job search services

## Release History

- 29 Sep 2022 at 14:49 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/b3437b15-e3a6-477e-91f0-db64f63cf9eb
- 4 Jan 2022 at 15:38 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/8a1c872b-e32e-48ec-a653-5543b866a600

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/b3437b15-e3a6-477e-91f0-db64f63cf9eb
  29th September 2022 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/8a1c872b-e32e-48ec-a653-5543b866a600
  4th January 2022 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/1967a996-88f8-4295-9617-23aa4ff770b1
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/de85a887-8ff9-4e53-a3db-8c9f46a4d860

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-aa0bc21c-61c7-4c04-81d2-a04f4e1e2574. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-aa0bc21c-61c7-4c04-81d2-a04f4e1e2574.json.