--- title: "Contract for the Provision of Event Caretaking Services" ocid: "ocds-b5fd17-aa49209e-810f-4a43-bffa-f3a4198cdae0" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-aa49209e-810f-4a43-bffa-f3a4198cdae0" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-aa49209e-810f-4a43-bffa-f3a4198cdae0.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-aa49209e-810f-4a43-bffa-f3a4198cdae0.json" source: "Contracts Finder" current_stage: "Tender" buyer: "LONDON BOROUGH OF WALTHAM FOREST" published: "2024-09-02" --- # Contract for the Provision of Event Caretaking Services Buyer: LONDON BOROUGH OF WALTHAM FOREST Current stage: Tender OCID: ocds-b5fd17-aa49209e-810f-4a43-bffa-f3a4198cdae0 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-aa49209e-810f-4a43-bffa-f3a4198cdae0) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-aa49209e-810f-4a43-bffa-f3a4198cdae0.json) ## Summary The London Borough of Waltham Forest (LBWF) is inviting tenders for the provision of event caretaking services, with a focus on public and private events throughout the borough. The successful applicant will act as the exclusive supplier for Fellowship Square and the preferred supplier for LBWF-affiliated events. Key dates to note include a tender submission deadline of 30th September 2024, with the contract starting on 30th November 2024 and running until 30th November 2025. The procurement process follows an open procedure, targeting a service category within event and caretaker services, with a contract value ranging from £40,000 to £80,000. This tender offers significant opportunities for businesses specialising in event management and caretaking services, particularly those capable of handling large-scale outdoor festivals, smaller indoor ceremonies, and cultural events. Businesses with expertise in live music event crews, stewards, hosts, supervisors, and safety qualifications such as DBS and First Aid will find this contract especially relevant. Small and medium-sized enterprises (SMEs) are encouraged to apply, and the opportunity to work closely with a prominent local authority like LBWF can provide substantial business growth and local community engagement. ## Notice Waltham Forest Council (LBWF) is seeking applications from event caretaking specialists to support with public and private events across the borough. The contract holder will be the exclusive supplier of event caretaking services at Fellowship Square, and preferred supplier for event caretaking services at LBWF affiliated events across the borough. At the heart of LBWF's cultural offer is Fellowship Square which opened in 2021 and since then has firmly rooted itself as a cultural centre for the borough. It has been used for a range of community activities and larger-scale events, including Waltham Forest Pride and performances for the London Community Gospel Choir. At the centre of the square is a 144 Multi-Jet water fountain with light and sound features, creating a new performance venue in the centre of the Borough to showcase local talent and creativity. Current projects include the launch of Walthamstow Assembly Hall and a Civic Food Hall site, with expectations that Fellowship Square activations will increase alongside these projects. The contract holder will need to provide first class event caretaking services and offer a high level of customer service for all our visitors. Underpinning their practice must be a high standard of health & safety. Events will range from large outdoor festivals to smaller internal wedding ceremonies. Event Caretaking requirements will range from live music event crews, stewards, hosts, registration staff, ushers, supervisors and door supervisors that will need the appropriate manual handing, risk assessment, customer care, DBS and First Aid qualifications and training. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/aa0d3254-6d31-408a-8217-14df21d8d035 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 2 Sep 2024 | | Submission deadline | 30 Sep 2024 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 30 Nov 2024 - 30 Nov 2025 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £80,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | LONDON BOROUGH OF WALTHAM FOREST | | Locality | WALTHAMSTOW | | Post town | East London | | Postcode | E17 4JF | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI5 Outer London - East and North East | | ITL 3 | TLI53 Redbridge and Waltham Forest | | Local authority | Waltham Forest | | Electoral ward | Chapel End | | Westminster constituency | Walthamstow | | Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security - 98 - Other community, social and personal services ### Codes - 79952000 - Event services - 98341140 - Caretaker services ## Release History - 2 Sep 2024 at 10:09 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/aa0d3254-6d31-408a-8217-14df21d8d035 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/aa0d3254-6d31-408a-8217-14df21d8d035 2nd September 2024 - Opportunity notice on Contracts Finder - https://procontract.due-north.com/Advert?advertId=10698cad-1269-ef11-812f-005056b64545 Advert ## Notice URLs - http://www.walthamforest.gov.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-aa49209e-810f-4a43-bffa-f3a4198cdae0. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-aa49209e-810f-4a43-bffa-f3a4198cdae0.json.