---
title: "Electronic Document Management System (EDMS)"
ocid: "ocds-b5fd17-aa726d6a-418f-4b3b-a28c-84810dcd896a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-aa726d6a-418f-4b3b-a28c-84810dcd896a"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-aa726d6a-418f-4b3b-a28c-84810dcd896a.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-aa726d6a-418f-4b3b-a28c-84810dcd896a.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "WEST YORKSHIRE COMBINED AUTHORITY"
published: "2025-12-15"
---

# Electronic Document Management System (EDMS)

Buyer: WEST YORKSHIRE COMBINED AUTHORITY  
Current stage: Award  
OCID: ocds-b5fd17-aa726d6a-418f-4b3b-a28c-84810dcd896a

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## Summary

The procurement process for the "Electronic Document Management System (EDMS)" was conducted by the West Yorkshire Combined Authority, based in Leeds, England. This contract, classified under the document management system industry, involved the provision of a central repository to support documentation, drawings, and Building Information Modelling (BIM) models. The process was a direct award, completed with TRC COMPANIES LTD as the supplier. The key procurement stage was the award stage, with the contract officially awarded on 3rd November 2025. The contract period commenced on 28th October 2025 and is set to end on 28th October 2028. Services are to be delivered in the Yorkshire and the Humber region.

This procurement presents valuable opportunities for businesses specialising in document management systems and related services. Although the process used a direct procurement method, understanding such opportunities could aid similar businesses in optimising their positioning for future contracts. Large-scale enterprises with capabilities in managing comprehensive documentation solutions would find such tenders advantageous, as evidenced by the awarding of the contract to a large company, TRC COMPANIES LTD. By paying attention to this segment, businesses can align their services to meet public sector needs, fostering growth and establishing significant contributions to electronic document management implementations.

## Notice

Provision of central repository to support documentation, drawings and BIM models providing a clear audit trail of submissions, reviews and comments, meetings and decisions.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/06f93aa0-6f1a-43c5-88f8-ffa3c3381430 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Direct award |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 15 Dec 2025 |
| Submission deadline | 18 Aug 2025 |
| Future notice date | Not specified |
| Award date | 3 Nov 2025 |
| Contract period | 28 Oct 2025 - 28 Oct 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £330,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WEST YORKSHIRE COMBINED AUTHORITY |
| Locality | LEEDS |
| Post town | Leeds |
| Postcode | LS1 2DE |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE4 West Yorkshire |
| ITL 3 | TLE42 Leeds |
| Local authority | Leeds |
| Electoral ward | Little London & Woodhouse |
| Westminster constituency | Leeds Central and Headingley |
| Delivery location | TLE Yorkshire and The Humber |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | TRC COMPANIES |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48311100 - Document management system

## Release History

- 15 Dec 2025 at 12:00 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/06f93aa0-6f1a-43c5-88f8-ffa3c3381430

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/06f93aa0-6f1a-43c5-88f8-ffa3c3381430
  15th December 2025 - Awarded contract notice on Contracts Finder
- https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=97578&B=UK
  Additional data
- https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/103257
  User / Company

## Notice URLs

- https://www.westyorks-ca.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-aa726d6a-418f-4b3b-a28c-84810dcd896a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-aa726d6a-418f-4b3b-a28c-84810dcd896a.json.