--- title: "Fire Alarm and Associated Systems Maintenance Contract" ocid: "ocds-b5fd17-aa81bc12-e1a9-4c1f-9c4a-146f6d276ea7" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-aa81bc12-e1a9-4c1f-9c4a-146f6d276ea7" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-aa81bc12-e1a9-4c1f-9c4a-146f6d276ea7.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-aa81bc12-e1a9-4c1f-9c4a-146f6d276ea7.json" source: "Contracts Finder" current_stage: "Tender" buyer: "THE PIRBRIGHT INSTITUTE" published: "2024-06-25" --- # Fire Alarm and Associated Systems Maintenance Contract Buyer: THE PIRBRIGHT INSTITUTE Current stage: Tender OCID: ocds-b5fd17-aa81bc12-e1a9-4c1f-9c4a-146f6d276ea7 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-aa81bc12-e1a9-4c1f-9c4a-146f6d276ea7) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-aa81bc12-e1a9-4c1f-9c4a-146f6d276ea7.json) ## Summary The public procurement process for the "Fire Alarm and Associated Systems Maintenance Contract" at The Pirbright Institute involves a single supplier providing maintenance for fire alarms and associated systems. The contract includes three work packages covering maintenance, emergency call-out service, and additional works costs. The procurement is in the "open" stage with a tender period ending on 3rd July 2024. The contract duration is from 1st August 2024 to 31st July 2027, and it falls under the services category with a value of £40,000. This tender at The Pirbright Institute presents opportunities for businesses involved in fire-alarm systems maintenance to compete. Suitable businesses need to be able to provide maintenance services, emergency call-out services, and additional works within the specified rates and standards. Small and medium-sized enterprises (SMEs) would particularly benefit from bidding on this contract. The procurement method is an open procedure below the threshold, offering potential growth for businesses in the industry category of fire-alarm systems. ## Notice The contract is for a single supplier to provide maintenance for the Fire Alarms and associated Systems at The Pirbright Institute. Work Package 1 - Fire Alarm and Associated System Maintenance The contractor will be responsible for ensuring the equipment listed within the Schedule of Buildings of the ITT package is tested and maintained to the current British Standards, in a safe and effective manner with minimum disruption. You will be expected to carry out the service visits on each building system, as specified in the Schedule of Buildings each year, invoicing after each visit with a signed copy of the service report, clearly identifying each piece of equipment that has been tested during the service visit (asset location plans or schematics and or Check Lists will be provided and must be annotated, dated and signed, to clearly identify the equipment that has been tested during the service visit(s)). An annual certificate must be provided to show compliance with the current British Standards each year. The contractor will also provide the necessary tools and labour required to access the site fire alarm detection equipment. The contractor will be expected to advise on the condition of the equipment and provide details of any remedial works for each building, with a breakdown of the associated cost within two weeks of the service visit. Critical remedial works should be advised to TPI on the same day. The contractor will also be expected to update (annotate) 'Fire Plans' when changes occur or errors are found on the existing plans. Work Package 2 - Emergency Call Out Service The supplier of works package 1 must also provide a 24 hour emergency call out Helpdesk Service. Engineer to attend site within 4 hours of an emergency call being placed.. All specification requirements that are associated with work package 1 also apply this work package. Work Package 3 - Additional Works Costs The supplier of works packages 1 & 2 must also provide hourly/day rate costs for delivering additional works over and above the maintenance contract works for each year of the contract. Rates for normal / out of hours and Mon - Fri / Sat - Sun should be provided as per the price schedules included in Appendix C of the ITT Package. All specification requirements that are associated with work package 1 also apply to this work package. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/e93d69e2-a88a-4c5b-ba66-fb5aad29c438 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 25 Jun 2024 | | Submission deadline | 3 Jul 2024 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 31 Jul 2024 - 31 Jul 2027 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £40,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE PIRBRIGHT INSTITUTE | | Locality | WOKING | | Post town | Guildford | | Postcode | GU24 0NF | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ2 Surrey, East and West Sussex | | ITL 3 | TLJ25 West Surrey | | Local authority | Guildford | | Electoral ward | Normandy & Pirbright | | Westminster constituency | Surrey Heath | | Delivery location | Not specified | ## CPV Codes ### Divisions - 31 - Electrical machinery, apparatus, equipment and consumables; lighting ### Codes - 31625200 - Fire-alarm systems ## Release History - 25 Jun 2024 at 15:38 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/e93d69e2-a88a-4c5b-ba66-fb5aad29c438 - 10 Jun 2024 at 16:39 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/e93d69e2-a88a-4c5b-ba66-fb5aad29c438 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/e93d69e2-a88a-4c5b-ba66-fb5aad29c438 25th June 2024 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/486f6ac0-b47a-4813-8215-278e194a291a - https://www.contractsfinder.service.gov.uk/Notice/Attachment/b771dcf9-c2d0-427e-aec8-ce2c3fabf3e0 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/726e8df4-bb65-4bda-8e3d-43e2d31dd7c3 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/28dca365-3adb-4f3d-850f-17b1e493cf50 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/dd6dd2a1-369f-4d9a-be3f-a4059c1e5ba8 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/44088187-7375-42bc-80c0-6e006774a940 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/c94ff4ef-e630-4a25-a214-9dd54cbd2103 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/222c1990-1639-4525-9e2a-4106d6566016 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/26b63671-9b6d-47e4-b2c6-3014649cce91 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/dad543fa-a540-4353-a26a-d2a662b8223d - https://www.contractsfinder.service.gov.uk/Notice/Attachment/dd2c5c40-63fd-42b3-b1d7-2b01197d0bd7 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-aa81bc12-e1a9-4c1f-9c4a-146f6d276ea7. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-aa81bc12-e1a9-4c1f-9c4a-146f6d276ea7.json.