---
title: "Housing Allocation System"
ocid: "ocds-b5fd17-ab80ab94-41ec-47b9-b43d-660e229e7baa"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-ab80ab94-41ec-47b9-b43d-660e229e7baa"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-ab80ab94-41ec-47b9-b43d-660e229e7baa.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-ab80ab94-41ec-47b9-b43d-660e229e7baa.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "HEREFORDSHIRE COUNCIL"
published: "2018-09-27"
---

# Housing Allocation System

Buyer: HEREFORDSHIRE COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-ab80ab94-41ec-47b9-b43d-660e229e7baa

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## Summary

The procurement process pertains to the "Housing Allocation System" initiated by Herefordshire Council, located in Hereford, West Midlands, UK. The current procurement stage is complete, with the awarded contract having a value of £133,380 for a technical solution that supports housing advice and registers in compliance with statutory responsibilities. The tender was published on 22nd June 2018, with the application period ending on 20th July 2018. The contract period is set to last from 1st December 2018 until 30th November 2023, and the procurement method used was an open procedure.

This tender presents significant growth opportunities for businesses, particularly those specialising in software development for housing solutions, database management, or IT services that facilitate data integration. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are encouraged to participate, as the council is not seeking comprehensive solutions but rather innovative and tailored systems that meet their specific needs. Companies that can demonstrate experience in delivering similar technical solutions and have strong capabilities in data security and reporting would be particularly well-suited to compete for this contract.

## Notice

Herefordshire Council provides a housing advice and housing register service for residents which ensures we are able to meet our statutory responsibilities. A new technical solution is required to support the business lifecycle from self-service housing advice and online applications to providing outcome data and comprehensive reporting capabilities. This technical solution must enable the council to: 1. Support the choice based lettings processes of those registered providers who are choosing to advertise and allocate properties through their own systems in compliance with the housing allocations policy and associated nominations agreements; and 2. Operate a traditional nominations process with our other registered providers. It is vital therefore that the council's system is able to send and receive data on a daily basis securely and error free to and from providers' systems. Herefordshire Council's recently approved housing allocation policy will be implemented simultaneously with the implementation of the re-procured IT solution and historic allocations and applicant data should be transferred to the new system along with current applicant data. Herefordshire Council is not necessarily looking for a comprehensive housing allocations system, but a system which enables us to meet our statutory duties within this innovative and collaborative process. We therefore do not expect to procure significant elements of functionality which are not relevant to us within this process. Additional information: Herefordshire Council has published this opportunity on the 'Supplying the Southwest Portal'. To view the tender documentation related to this opportunity you will need to register on the portal, if you are not already register with Procontract, and express an interest in the opportunity. To Register with Supplying the Southwest Portal (Procontract) click on the link below or copy and paste the link into your browser address bar; https://www.supplyingthesouthwest.org.uk The close date of this tender has been extended until 12:00 (noon) 20th July 2018.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/c4194c3e-538a-4dd9-8f64-64139d77c4da |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 27 Sep 2018 |
| Submission deadline | 20 Jul 2018 |
| Future notice date | Not specified |
| Award date | 4 Sep 2018 |
| Contract period | 1 Dec 2018 - 30 Nov 2023 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £180,000 |
| Lots value | Not specified |
| Awards value | £133,380 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HEREFORDSHIRE COUNCIL |
| Locality | HEREFORD |
| Post town | Hereford |
| Postcode | HR4 0LE |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG1 Herefordshire, Worcestershire and Warwickshire |
| ITL 3 | TLG11 Herefordshire, County of |
| Local authority | Herefordshire, County of |
| Electoral ward | Widemarsh |
| Westminster constituency | Hereford and South Herefordshire |
| Delivery location | TLG West Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CIVICA |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48100000 - Industry specific software package
- 48611000 - Database software package
- 48612000 - Database-management system

## Release History

- 27 Sep 2018 at 14:09 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/c4194c3e-538a-4dd9-8f64-64139d77c4da
- 12 Jul 2018 at 14:24 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/ec5a263b-c44c-4939-ad09-4ff65f96396b
- 22 Jun 2018 at 11:53 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/ec5a263b-c44c-4939-ad09-4ff65f96396b

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/c4194c3e-538a-4dd9-8f64-64139d77c4da
  27th September 2018 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/ec5a263b-c44c-4939-ad09-4ff65f96396b
  12th July 2018 - Opportunity notice on Contracts Finder

## Notice URLs

- https://www.herefordshire.gov.uk
- https://www.supplyingthesouthwest.org.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-ab80ab94-41ec-47b9-b43d-660e229e7baa. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-ab80ab94-41ec-47b9-b43d-660e229e7baa.json.