--- title: "UKREiiF 2025 Stand Design & Build Services" ocid: "ocds-b5fd17-abaafe67-6202-47d7-82aa-ab38111457b3" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-abaafe67-6202-47d7-82aa-ab38111457b3" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-abaafe67-6202-47d7-82aa-ab38111457b3.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-abaafe67-6202-47d7-82aa-ab38111457b3.json" source: "Contracts Finder" current_stage: "Tender" buyer: "WEST MIDLANDS GROWTH COMPANY LTD E-TENDERING" published: "2024-10-02" --- # UKREiiF 2025 Stand Design & Build Services Buyer: WEST MIDLANDS GROWTH COMPANY LTD E-TENDERING Current stage: Tender OCID: ocds-b5fd17-abaafe67-6202-47d7-82aa-ab38111457b3 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-abaafe67-6202-47d7-82aa-ab38111457b3) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-abaafe67-6202-47d7-82aa-ab38111457b3.json) ## Summary The West Midlands Growth Company Ltd (WMGC) has initiated a public procurement process under the title "UKREiiF 2025 Stand Design & Build Services". This tender is classified under the industry category of pavilion construction work and is currently in the tender stage. The process seeks a sole supplier to provide stand design and build services, including audio-visual equipment, for the West Midlands' participation in the UKREiiF 2025 event. The location for this project is the Royal Armouries Museum in Leeds, with the contract period starting on 25 November 2024 and ending on 31 May 2025. Interested businesses must submit their responses by 30 October 2024, 12:00 GMT. The tender presents significant opportunities for businesses specializing in project management, construction, audio-visual services, and event logistics. Small and medium-sized enterprises (SMEs) with experience in high-finish internal fit-outs and brand-compliant designs will find this project particularly suited to their capabilities. This tender requires meticulous coordination with the marquee supplier and managing various responsibilities pre, during, and post-event. Businesses with comprehensive service offerings and logistical expertise are poised to benefit significantly, enhancing their portfolio with a high-profile project. ## Notice Description of Requirement The purpose of this procurement process is to appoint a sole supplier who can provide stand design and build services (including AV) prior to and during the West Midlands' attendance at UKREiiF 2025. Stand design, build & AV The areas of work and responsibility for the appointed agency will comprise of pre, during and post event elements as outlined below. The project is seeking to appoint an organisation who can provide stand design and build services prior to, during and post the West Midlands' attendance at UKREiiF 2025 and to provide all AV and equipment for the event. Stand design & build for 200sqm pavilion - This should include the following spaces and functions: a) Reception desk b) Meeting area (both open and private spaces) c) Events theatre area (stage sufficiently sized for lectern and up to 6 chairs for panel sessions) d) Networking area e) Caf?/Bar f) TBC if required in 2025 - dedicated exhibition space for three of our local authority partners (Birmingham, Coventry and Wolverhampton) who all need to have their own logos/branding incorporated Please note: We will be procuring separately a supplier to provide the physical marquee structure. This procurement is currently underway, but the successful company appointed here will need to work with the marquee supplier in planning and delivering this event. The stand design should allow for a business lounge feel whilst offering flexibility of use. The areas of work and responsibility for the appointed agency will comprise of pre, during and post event elements as outlined below: 1. Project Management: To construct and manufacture the physical space within the West Midlands Pavilion, reporting directly on site both pre and during the event. 2. Design & Construction Materials: Working to WMGC's brief to produce pavilion design and artwork to create a high finish internal fit-out working to strict brand guidelines both pre and during the event. 3. Audio Visual: To provide, install and manage-onsite all technical requirements both pre and during the event. 4. Health & Safety: To produce all safety documentation as required by Built Environment Networking (BEN), the show organisers, in relation to the build, any fixtures and fittings, and use of the structure pre, during and post the event. 5. Snagging: Ability to resolve any issues that might arise on site; either pre-event or during relating to the build and finish both pre and during the event. 6. Transport, Workshop Facilities & Logistics: Transport of items required for the pavilion build to Royal Armouries Museum, Leeds, UK pre, during and post the event. 7. Breakdown & stand disposal: Dismantling and disposal of the stand post the event. Outputs: 1. Project Management: o To advise on, manufacture and construct the physical space within the West Midlands Pavilion, working in conjunction with WMGC ... Additional information: Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/1372a727-47e3-4ac6-a7b9-b26e06a49035 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 2 Oct 2024 | | Submission deadline | 30 Oct 2024 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 25 Nov 2024 - 31 May 2025 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WEST MIDLANDS GROWTH COMPANY LTD E-TENDERING | | Locality | WEST MIDLANDS | | Post town | Birmingham | | Postcode | B4 6AT | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG31 Birmingham | | Local authority | Birmingham | | Electoral ward | Ladywood | | Westminster constituency | Birmingham Ladywood | | Delivery location | Not specified | ## CPV Codes ### Divisions - 45 - Construction work ### Codes - 45212600 - Pavilion construction work ## Release History - 2 Oct 2024 at 14:42 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/1372a727-47e3-4ac6-a7b9-b26e06a49035 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/1372a727-47e3-4ac6-a7b9-b26e06a49035 2nd October 2024 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/wmgrowth/aspx/ Additional information on how to apply for this contract ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-abaafe67-6202-47d7-82aa-ab38111457b3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-abaafe67-6202-47d7-82aa-ab38111457b3.json.