--- title: "Crawley, Horsham, Mid Sussex and Mole Valley Electoral Print and Mail" ocid: "ocds-b5fd17-ac3d65ea-69c0-4487-8b4d-49f06d1a4be1" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-ac3d65ea-69c0-4487-8b4d-49f06d1a4be1" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-ac3d65ea-69c0-4487-8b4d-49f06d1a4be1.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-ac3d65ea-69c0-4487-8b4d-49f06d1a4be1.json" source: "Contracts Finder" current_stage: "Tender" buyer: "CRAWLEY BOROUGH COUNCIL" published: "2023-11-23" --- # Crawley, Horsham, Mid Sussex and Mole Valley Electoral Print and Mail Buyer: CRAWLEY BOROUGH COUNCIL Current stage: Tender OCID: ocds-b5fd17-ac3d65ea-69c0-4487-8b4d-49f06d1a4be1 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-ac3d65ea-69c0-4487-8b4d-49f06d1a4be1) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-ac3d65ea-69c0-4487-8b4d-49f06d1a4be1.json) ## Summary The Crawley Borough Council is leading a procurement process for electoral print services in partnership with Horsham District Council, Mid Sussex District Council, and Mole Valley District Council. Starting on April 1, 2024, the contract will run for six years until March 31, 2030. The procurement method is an open procedure, with a tender deadline of November 30, 2023. The services fall under the Printing and related services category. Suppliers should be prepared to fulfil the printing needs of each council's election department and integrate with their Election Management Systems. This tender opportunity presents a chance for businesses involved in printing services to secure a long-term agreement with councils in Crawley, Horsham, Mid Sussex, and Mole Valley. The contract spans multiple lots, offering opportunities for companies with expertise in electoral print services to compete. Interested parties should register their interest via the In-Tend website to access tender documents and further details. The contract period is substantial, providing stability for suppliers and fostering growth in the print services industry. ## Notice Crawley Borough Council (lead procuring authority), Horsham District Council, Mid Sussex District Council and Mole Valley District Council each require a long term agreement, commencing 1st April 2024, for the provision of electoral print services. Each Participating Authority's contract will include for all the printing requirements of each Council's elections department, including but not limited to the poll cards and ballot papers for elections, the annual canvass exercises and for some Councils the Household notification letters. The appointed supplier will also be responsible for sourcing the materials to be printed on (card/paper etc.) and will be responsible for overseeing the posting/mailing requirements. It is anticipated that the postal element will be subcontracted by the appointed supplier but they will remain responsible for managing and overseeing this element. The appointed supplier must be capable of integrating with each Council's Election Management System; both their current system and their future system in the event Councils change their systems during the lifetime of their contracts. Each participating authority requires a contract lasting six years, up to 31st March 2030, with no extension options built in. This tender will have four independently awardable lots (one for each Council's contract). Additional information: The Council's full requirements and details of how to tender for this opportunity are available by clicking the Express Interest button. How to obtain the Tender Documents Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/sesharedservices/aspx/Tenders/Current. The Tender documents can be accessed when logged into In-Tend by selecting 'View Details' on the relevant tender advert and clicking the 'Express Interest' tab. Once in the tender there are five tabs, namely 'Tender', 'ITT - documents', 'Correspondence', 'Clarifications' and 'History'. Select the 2nd tab (ITT - documents) where you will find useful information under 'Tender Details'. Continue to scroll down to the heading 'Tender Documents Received' where you will be able to view / download the documents. Please download all the documents and read very carefully. Opting In and Opting Out Please note you are required to 'Opt In' before you can access the 'My tender Return' to start populating your response. The 'Opt Out' functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. You can choose to 'Opt In' at any time during the tender process if you initially decided to 'Opt Out'. Further Guidance In addition, guidance on how to participate in a tender, download and upload documents / returns and if required, register your company (free of charge) can be found on the In-tend site under the 'Help' or 'Information for Suppliers' buttons. Receiving Notification Emails To ensure you receive email alerts and notifications from our system, please add the email domain '@in-tendorganiser.co.uk' to your Safe Senders list. Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/5c7d67f6-d6da-47fe-bb58-1b1381692e11 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 23 Nov 2023 | | Submission deadline | 30 Nov 2023 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Apr 2024 - 31 Mar 2030 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CRAWLEY BOROUGH COUNCIL | | Locality | WEST SUSSEX | | Post town | Redhill | | Postcode | RH10 1UZ | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ2 Surrey, East and West Sussex | | ITL 3 | TLJ28 West Sussex (North East) | | Local authority | Crawley | | Electoral ward | Three Bridges | | Westminster constituency | Crawley | | Delivery location | TLJ South East (England) | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79800000 - Printing and related services ## Release History - 23 Nov 2023 at 10:38 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/5c7d67f6-d6da-47fe-bb58-1b1381692e11 - 16 Oct 2023 at 11:24 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/5c7d67f6-d6da-47fe-bb58-1b1381692e11 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/5c7d67f6-d6da-47fe-bb58-1b1381692e11 23rd November 2023 - Opportunity notice on Contracts Finder ## Notice URLs - https://in-tendhost.co.uk/sesharedservices/aspx/Tenders/Current ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-ac3d65ea-69c0-4487-8b4d-49f06d1a4be1. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-ac3d65ea-69c0-4487-8b4d-49f06d1a4be1.json.