---
title: "The National Archives - Collection Care Database - Expressions of Interest Stage"
ocid: "ocds-b5fd17-ac9ee406-1270-405c-bf13-813e20e02cf1"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-ac9ee406-1270-405c-bf13-813e20e02cf1"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-ac9ee406-1270-405c-bf13-813e20e02cf1.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-ac9ee406-1270-405c-bf13-813e20e02cf1.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "NATIONAL ARCHIVES PUBLIC RECORD OFFICE"
published: "2017-09-29"
---

# The National Archives - Collection Care Database - Expressions of Interest Stage

Buyer: NATIONAL ARCHIVES PUBLIC RECORD OFFICE  
Current stage: Award  
OCID: ocds-b5fd17-ac9ee406-1270-405c-bf13-813e20e02cf1

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## Summary

The National Archives Public Record Office is seeking expressions of interest for the Collection Care Database project, aimed at enhancing data management for the Conservation Department. The procurement process is currently in the planning stage, with the original tender published on 16th February 2017. The open procurement method allows participation from a wide range of suppliers, with the tender period set to close on 20th March 2017. The project is based in Richmond, England, and falls under the software package and information systems industry category, primarily focusing on IT services including consulting and software development. The contract period is scheduled to commence on 1st May 2017 and conclude on 30th April 2022.

This tender presents significant opportunities for businesses specializing in innovative IT solutions, particularly those experienced in developing cloud-based database systems. Small and medium-sized enterprises (SMEs) are particularly encouraged to participate, as the project aims to integrate complex data across various platforms, which aligns with the expertise of firms in software development and data management systems. Companies that can demonstrate flexibility and innovation in addressing evolving data needs will find this tender especially relevant for growth in the public sector.

## Notice

The Collection Care Department (CCD) is responsible for conservation at TNA. The department documents its activities using qualitative, quantitative and visual data, for example condition reporting, treatment, loans and exhibitions, scientific data from surveys/material analysis and before/after treatment images. CCD requires an innovative, cloud-based database system to integrate the conservation department's qualitative, quantitative and visual data to improve data management and streamline processes. The system should have the flexibility to grow with the department's changing data needs while being relevant to conservation documentation. It should provide the means to document and record data on the condition and conservation treatment of TNA collection's items, and facilitate the management of conservation projects, as well as loans and exhibitions tracking. Currently, data is stored across Microsoft Access, Excel, Word, with images stored on a separate drive. Documentation is stored in various places because the department's data needs have outgrown the current Access Conservation documentation database.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/7880ef30-9c8c-44ef-9d45-e3473944c8d6 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (below threshold) |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 29 Sep 2017 |
| Submission deadline | 20 Mar 2017 |
| Future notice date | Not specified |
| Award date | 10 Aug 2017 |
| Contract period | 28 Aug 2017 - 28 Aug 2020 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £33,840 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NATIONAL ARCHIVES PUBLIC RECORD OFFICE |
| Locality | RICHMOND |
| Post town | Twickenham |
| Postcode | TW9 4DU |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI7 Outer London - West and North West |
| ITL 3 | TLI75 Hounslow and Richmond upon Thames |
| Local authority | Richmond upon Thames |
| Electoral ward | Kew |
| Westminster constituency | Richmond Park |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | NAQODA |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 29 Sep 2017 at 10:45 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/7880ef30-9c8c-44ef-9d45-e3473944c8d6
- 16 Feb 2017 at 16:05 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/6d4fab50-b96f-4d1f-9a9d-eb2cfd782254

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/7880ef30-9c8c-44ef-9d45-e3473944c8d6
  29th September 2017 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/6d4fab50-b96f-4d1f-9a9d-eb2cfd782254
  16th February 2017 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/832e837f-dd97-4b0f-a025-d42c933a7a08
  The National Archives - Collection Care Database - Expressions of Interest Stage

## Provenance

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