---
title: "Supply of Multi-Functional Devices & Document Solutions, Digital Duplicators, Print Room & Managed Print Services"
ocid: "ocds-b5fd17-acfa6ea4-c363-46dc-ac50-388589dd7496"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-acfa6ea4-c363-46dc-ac50-388589dd7496"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-acfa6ea4-c363-46dc-ac50-388589dd7496.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-acfa6ea4-c363-46dc-ac50-388589dd7496.json"
source: "Contracts Finder"
current_stage: "Tender"
buyer: "COMMERCIAL SERVICES"
published: "2017-01-06"
---

# Supply of Multi-Functional Devices & Document Solutions, Digital Duplicators, Print Room & Managed Print Services

Buyer: COMMERCIAL SERVICES  
Current stage: Tender  
OCID: ocds-b5fd17-acfa6ea4-c363-46dc-ac50-388589dd7496

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## Summary

This procurement process, initiated by Commercial Services based in Kent, involves the supply of Multi-Functional Devices and Managed Print Services. The tender, titled "Supply of Multi-Functional Devices & Document Solutions," falls under the goods category, specifically focusing on photocopying and reproduction equipment. The current stage of the procurement is in the tender phase, with submissions due by 9th February 2017. The contract period will begin on 29th May 2017 and extend until 28th May 2021. The procurement will follow the 'Open' procedure as established by the Public Contract Regulations 2015, allowing a wide range of suppliers to participate.

This tender presents significant opportunities for suppliers in the printing and document management sector, particularly for small and medium enterprises (SMEs) that can provide innovative and cost-effective solutions. Businesses that specialise in photocopying equipment, document management services, and office machinery would be well-suited to compete for this contract. Furthermore, suppliers with experience in serving public sector clients, including local authorities and educational establishments, may find this opportunity particularly beneficial for growth and expanding their market presence across Kent and other jurisdictions in the UK.

## Notice

Commercial Services is one of the largest trading organisations of its kind in Europe with a turnover in excess of PS600 million and employing over 700 people from its base in Kent. Tracing its roots back to 1902, as an education stores department for Kent County Council, Commercial Services has subsequently grown organically to supply an ever-increasing range of best value goods and services to other publicly funded organisations. These include local government, education establishments, the care sector and the emergency services. KCS is a trading unit of Commercial Services and provides a purchasing, warehousing and distribution service to a wide ranging customer base within local government and associated public bodies in Kent, neighbouring counties and across the UK. Kent County Council (the Council) is the largest local authority in England covering an area of 3,500 square kilometres. It has an annual expenditure of circa. PS1bn on goods and services with a population of 1.5m. The Council provides a wide range of personal and strategic services on behalf of its residents, operating in partnership with 12 district councils and 309 parish/town councils. In accordance with best procurement practice, EU and UK Procurement Directives and Regulations, KCS, on behalf of the Central Buying Consortium, wishes to create a Framework Agreement (the Agreement) for the supply and delivery of Multifunctional Devices (MFD) and Managed Print Services (MPS) The procurement process adopted by the Contracting Authority is based upon the 'Open' Procedure, as detailed in the 'Public Contract Regulations 2015'. Additional information: Instructions to Suppliers: This opportunity will be completed electronically via ProContract, a site run by Due North. Interested organisations should go to www.kentbusinessportal.org.uk to register and express interest. To express interest select 'Current Opportunities', from the 'Organisation' drop down box select 'Commercial Services', click search and select the appropriate opportunity. Once you have successfully expressed interest via the portal you will be sent an email directing you to the ProContract site from which you will be able to access and download the invitation to tender documentation and any other relevant information. This email should be retained, as it will contain your direct link to the ProContract portal, for information purposes only the link is www.kentbusinessportal.org.uk/procontract/supplier.nsf DO NOT USE THIS LINK NOW. Tenderers should also note that final submissions must be made via ProContract, no other submission route is permitted. Failure to follow this path will result in the tender submission being disregarded. ALL DOCUMENTS PERTAINING TO THIS OPPORTUNITY WILL BE AVAILABLE FOR DOWNLOAD VIA THE PROCONTRACT PORTAL FROM THE OUTSET. Please ensure you are able to download all files immediately after accessing the ProContract portal. Member Authorities or buying organisations that will be using the Agreement from the outset are: Buckinghamshire County Council Hampshire County Council Hertfordshire County Council Kent County Council (via KCS Professional Services) Suffolk County Council Other public bodies will have access to this Agreement but may only do so with the agreement of the Contracting Authority. Those organisations who may wish to access this Agreement will be members, affiliates and associates of the CBC Group, the Police Service, the Fire Service, the NHS & NHS Trusts, third sector organisations, academic centres (including Academies), publicly funded organisations and publicly owned private companies, operating within the geographic boundaries of the United Kingdom, Channel Islands and Northern Ireland. The Agreement will also be open for use by all other local authorities and public sector bodies. Full details of the classification of potential Contracting Bodies and End User's geographical areas and organisation classifications are detailed as follows: Regions in England: Main Regions:- East Midlands; West Midlands; East of England; South East; South West; North West; North East; Yorkshire & Humber; London or to individual administering Councils. See link: http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm Northern Ireland: Administered across 26 Districts of Northern Ireland. See link: http://www.nidirect.gov.uk/local-councils-in-northern-ireland Scotland: Administered across 32 Council areas. See link: http://www.cosla.gov.uk/scottish-local-government Wales: Administered across 22 Council areas. See link: http://wales.gov.uk/topics/localgovernment/?skip=1&lang=en Classification of End User Organisations Local Authority Councils: County, Unitary, District, Borough, and Metropolitan Councils. (Parish and Community Councils are also permissible users). See link: http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm Educational Establishments: Nursery School, Primary School, Middle or High School, Secondary School, Academy, Special School, Pupil Referral Unit (PRU), Further Education College, University. See links: http://www.schoolswebdirectory.co.uk/index.php http://www.ukschoolsdirectory.net/ www.education.gov.uk/edubase www.hefce.ac.uk http://www.universitiesuk.ac.uk/aboutus/members/Pages/default.aspx Police, Fire & Rescue & Maritime & Coastguard Agency Emergency Services: See links: http://www.police.uk/forces.htm http://www.fireservice.co.uk/ http://www.nifrs.org/ http://www.mcga.gov.uk/c4mca/mcga07-home.htm NHS Bodies, the HSC (Northern Ireland) and Ambulance Services: See links: http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx http://www.hscni.net/index.php?link=trusts http://www.show.scot.nhs.uk/organisations/index.aspx http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx http://www.wales.nhs.uk/nhswalesaboutus/structure Central Government Departments & their Agencies: See link: http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm Registered Charities: See links: http://www.charitycommission.gov.uk/About_us/Regulation/Registering_charities_in dex.aspx http://www.oscr.org.uk/ http://www.nidirect.gov.uk/index/contacts/contacts-az.htm/housing-associations-c ontact Registered Social Landlords: Government-funded, not-for-profit organisations that provide affordable housing. They include housing associations, trusts and cooperatives. See link: http://www.idea.gov.uk/idk/core/page.do?pageId=7175736 http://www.nhfdirectory.co.uk http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm Northern Ireland: Administered across 11 Council areas. See link: http://www.nidirect.gov.uk/local-councils-in-northern-ireland Scotland: Administered across 32 Council areas. See link: http://www.cosla.gov.uk/scottish-local-government Wales: Administered across 22 Council areas. See link: http://wales.gov.uk/topics/localgovernment/?skip=1&lang=en Suppliers are advised that the Contracting Authority, its affiliates and/or authorised users, reserve the right to supply the tendered products, services, and commodities to companies that have a majority public sector ownership by any of the public sector bodies referred to above during the Agreement period as stated in this document, for the purpose of selling to other public, private and third sector organisations.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/d4b0f925-6ce1-47ef-bdb3-ff231d1bc8f2 |
| Notice type | Tender Notice |
| Procurement type | Framework |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 6 Jan 2017 |
| Submission deadline | 9 Feb 2017 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 28 May 2017 - 28 May 2021 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | COMMERCIAL SERVICES |
| Locality | WEST MALLING |
| Post town | Rochester |
| Postcode | ME19 4YT |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ4 Kent |
| ITL 3 | TLJ46 West Kent |
| Local authority | Tonbridge and Malling |
| Electoral ward | Kings Hill |
| Westminster constituency | Maidstone and Malling |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 30121000 - Photocopying and thermocopying equipment
- 30121200 - Photocopying equipment
- 30121300 - Reproduction equipment
- 30123000 - Office and business machines
- 30125000 - Parts and accessories of photocopying apparatus
- 30192400 - Reprographic supplies
- 72228000 - Hardware integration consultancy services
- 72512000 - Document management services

## Release History

- 6 Jan 2017 at 14:46 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/d4b0f925-6ce1-47ef-bdb3-ff231d1bc8f2

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/d4b0f925-6ce1-47ef-bdb3-ff231d1bc8f2
  6th January 2017 - Opportunity notice on Contracts Finder

## Notice URLs

- http://wales.gov.uk/topics/localgovernment/?skip=1&lang=en
- http://www.charitycommission.gov.uk/About_us/Regulation/Registering_charities_in
- http://www.cosla.gov.uk/scottish-local-government
- http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm
- http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm
- http://www.fireservice.co.uk/
- http://www.hscni.net/index.php?link=trusts
- http://www.idea.gov.uk/idk/core/page.do?pageId=7175736
- http://www.mcga.gov.uk/c4mca/mcga07-home.htm
- http://www.nhfdirectory.co.uk
- http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx
- http://www.nidirect.gov.uk/index/contacts/contacts-az.htm/housing-associations-c
- http://www.nidirect.gov.uk/local-councils-in-northern-ireland
- http://www.nifrs.org/
- http://www.oscr.org.uk/
- http://www.police.uk/forces.htm
- http://www.schoolswebdirectory.co.uk/index.php
- http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx
- http://www.show.scot.nhs.uk/organisations/index.aspx
- http://www.ukschoolsdirectory.net/
- http://www.universitiesuk.ac.uk/aboutus/members/Pages/default.aspx
- http://www.wales.nhs.uk/nhswalesaboutus/structure

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-acfa6ea4-c363-46dc-ac50-388589dd7496. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-acfa6ea4-c363-46dc-ac50-388589dd7496.json.