---
title: "Electronic Expenses Management System"
ocid: "ocds-b5fd17-ad49e2a6-e9b7-4453-8772-0bca2fd52027"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-ad49e2a6-e9b7-4453-8772-0bca2fd52027"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-ad49e2a6-e9b7-4453-8772-0bca2fd52027.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-ad49e2a6-e9b7-4453-8772-0bca2fd52027.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "UNITED LINCOLNSHIRE TEACHING HOSPITALS NHS TRUST"
published: "2025-03-06"
---

# Electronic Expenses Management System

Buyer: UNITED LINCOLNSHIRE TEACHING HOSPITALS NHS TRUST  
Current stage: Award  
OCID: ocds-b5fd17-ad49e2a6-e9b7-4453-8772-0bca2fd52027

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## Summary

The United Lincolnshire Teaching Hospitals NHS Trust has awarded a contract for an Electronic Expenses Management System. The procurement falls under the industry category of software package and information systems (CPV 48000000). The system is intended for the submission and processing of employee expenses claims. This selective procurement was conducted through a call-off from the HealthTrust Europe LLP Framework Agreement. The contract covers a period starting on 1 July 2024 and ending on 31 October 2026, with an initial term of 14 months and a potential extension of 12 months. The total contract value is £31,267, with key delivery locations in the East Midlands region, including postal code LN2 5QY. The tender process concluded on 1 May 2024.

This procurement presents a significant opportunity for businesses specialising in information communication technology, particularly those offering digital technology solutions. Small and medium-sized enterprises (SMEs) are notably encouraged to bid, as the tender process is inclusive of such entities. The awarded contract to SOFTCAT PLC highlights potential growth opportunities for businesses capable of providing robust electronic management systems, especially within the healthcare sector. Ensuring alignment with the buyer's requirements and adherence to the framework agreement can help businesses position themselves for future contracts of similar nature.

## Notice

The Authority requires an electronic expenses management system for the submission and processing of employee expenses claims. The initial contract term is 14 months, with 1 x 12 month extension periods. The full contract term is 26 months. The contract value is for the full term of the contract, so is inclusive of the 1 x 12 month extension periods. This contract is a call-off contract award via the HealthTrust Europe LLP Framework Agreement for the Enterprise Level Information Communication Technology (ICT) Digital Technology Solutions 2023 Framework.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/6f396964-3611-4e8b-9054-97eabebdedd2 |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Goods |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 6 Mar 2025 |
| Submission deadline | 1 May 2024 |
| Future notice date | Not specified |
| Award date | 5 Feb 2025 |
| Contract period | 30 Jun 2024 - 31 Oct 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £31,267 |
| Lots value | Not specified |
| Awards value | £29,080 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNITED LINCOLNSHIRE TEACHING HOSPITALS NHS TRUST |
| Locality | LINCOLN, |
| Post town | Lincoln |
| Postcode | LN5 7JH |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF3 Lincolnshire |
| ITL 3 | TLF30 Lincolnshire CC |
| Local authority | Lincoln |
| Electoral ward | Park |
| Westminster constituency | Lincoln |
| Delivery location | TLF East Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | SOFTCAT |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 6 Mar 2025 at 11:24 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/6f396964-3611-4e8b-9054-97eabebdedd2
- 6 Mar 2025 at 11:14 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/3dd1b8de-e94e-4456-a70c-f84cf9ec03f3

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/6f396964-3611-4e8b-9054-97eabebdedd2
  6th March 2025 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/3dd1b8de-e94e-4456-a70c-f84cf9ec03f3
  6th March 2025 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-ad49e2a6-e9b7-4453-8772-0bca2fd52027. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-ad49e2a6-e9b7-4453-8772-0bca2fd52027.json.