---
title: "Electronic Archive Management System"
ocid: "ocds-b5fd17-ad5ada0b-dcd9-42c1-b9d0-52dc902dae40"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-ad5ada0b-dcd9-42c1-b9d0-52dc902dae40"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-ad5ada0b-dcd9-42c1-b9d0-52dc902dae40.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-ad5ada0b-dcd9-42c1-b9d0-52dc902dae40.json"
source: "Contracts Finder"
current_stage: "Tender"
buyer: "HEREFORDSHIRE COUNCIL"
published: "2017-06-29"
---

# Electronic Archive Management System

Buyer: HEREFORDSHIRE COUNCIL  
Current stage: Tender  
OCID: ocds-b5fd17-ad5ada0b-dcd9-42c1-b9d0-52dc902dae40

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## Summary

Herefordshire Council is seeking proposals for an "Electronic Archive Management System" to enhance its archive services currently managed through disparate systems. This procurement process falls under the open procedure and is in the tender stage, with proposals due by 14 July 2017. The contract period is scheduled to commence on 1 September 2017 and will last until 31 August 2022. This opportunity pertains to the goods category, specifically under the CPV classification for database systems and library software packages, and will be delivered in the West Midlands, United Kingdom. The overall value of the contract is set at £34,000.

This tender presents an ideal opportunity for businesses focused on software development, database management, and archival services to expand their market presence. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are particularly encouraged to apply, as their innovative solutions may align well with the Council's needs for an integrated archive management system. Successful participation in this tender could facilitate long-term partnerships with Herefordshire Council and open doors to similar public sector contracts.

## Notice

Herefordshire Archive Service collects, preserves and makes available for research the archives produced by a wide range of individuals and organisations in Herefordshire and the diocese of Hereford. These functions incorporate several interconnected activities: * Accessioning - the receipt and logging of archives transferred to Herefordshire Archive and Records Centre (HARC) * Cataloguing - describing archives so that they can be accessed * Preservation/ conservation - archival storage, packaging and repair of documents Currently, these processes are carried out by means of disparate paper based systems and general electronic applications. Herefordshire Council is looking to introduce an externally hosted archive management system to bring all these processes together. Additional information: Herefordshire Council has published this opportunity on the 'Supplying the Southwest Portal'. To view the tender documentation related to this opportunity you will need to register on the portal. To Register with Supplying the Southwest Portal (Procontract) click on the link below or copy and paste the link into your browser address bar; https://www.supplyingthesouthwest.org.uk

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/dfc1a7ba-e912-4004-b2cc-f6da898b8683 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 29 Jun 2017 |
| Submission deadline | 14 Jul 2017 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 31 Aug 2017 - 31 Aug 2022 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £34,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HEREFORDSHIRE COUNCIL |
| Locality | HEREFORD |
| Post town | Hereford |
| Postcode | HR4 0LE |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG1 Herefordshire, Worcestershire and Warwickshire |
| ITL 3 | TLG11 Herefordshire, County of |
| Local authority | Herefordshire, County of |
| Electoral ward | Widemarsh |
| Westminster constituency | Hereford and South Herefordshire |
| Delivery location | TLG West Midlands (England) |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48160000 - Library software package
- 48329000 - Imaging and archiving system
- 48610000 - Database systems

## Release History

- 29 Jun 2017 at 07:11 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/dfc1a7ba-e912-4004-b2cc-f6da898b8683

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/dfc1a7ba-e912-4004-b2cc-f6da898b8683
  29th June 2017 - Opportunity notice on Contracts Finder

## Notice URLs

- https://www.herefordshire.gov.uk
- https://www.supplyingthesouthwest.org.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-ad5ada0b-dcd9-42c1-b9d0-52dc902dae40. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-ad5ada0b-dcd9-42c1-b9d0-52dc902dae40.json.