--- title: "For the Provision of AV Meeting Room Renewal/ Replacement and annual support" ocid: "ocds-b5fd17-ae26aed0-db37-4cc0-8c39-0be33eab6161" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-ae26aed0-db37-4cc0-8c39-0be33eab6161" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-ae26aed0-db37-4cc0-8c39-0be33eab6161.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-ae26aed0-db37-4cc0-8c39-0be33eab6161.json" source: "Contracts Finder" current_stage: "Tender" buyer: "CAMBRIDGE CITY COUNCIL" published: "2025-01-21" --- # For the Provision of AV Meeting Room Renewal/ Replacement and annual support Buyer: CAMBRIDGE CITY COUNCIL Current stage: Tender OCID: ocds-b5fd17-ae26aed0-db37-4cc0-8c39-0be33eab6161 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-ae26aed0-db37-4cc0-8c39-0be33eab6161) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-ae26aed0-db37-4cc0-8c39-0be33eab6161.json) ## Summary Cambridge City Council is inviting tenders for the provision and annual support of AV meeting room equipment, aimed at renewing or replacing existing equipment in hybrid meeting rooms across South Cambridge District Council (SCDC), Huntingdonshire District Council (HDC), and Cambridge City Council (CCI). This procurement process is within the "Radio, television, communication, telecommunication and related equipment" industry category, and follows an open procedure method. The tender process started on 17 January 2025 and will close on 17 February 2025. The contract period will run from 4 March 2025 to 3 March 2028, with services to be delivered across various locations, including the United Kingdom, British Overseas Territories, and other specified regions. Businesses specialising in AV equipment who are looking for substantial growth opportunities will find this tender particularly lucrative, as it has a value ranging from £200,000 to £400,000. The contract will not only offer installation opportunities but also ongoing support, making it suitable for small to medium-sized enterprises (SMEs). The provision for the support of hybrid meeting rooms presents a chance for businesses adept in AV solutions and continuous service offerings to establish and maintain long-term relationships with multiple district councils, ensuring steady business growth and presence in the public sector. ## Notice The Council is seeking to award a contract for the provision of AV meeting room Equipment. The purpose of this tender is to provide a framework that can be used to install new hybrid meeting rooms and replace existing equipment, where needed, across South Cambridge District Council (SCDC), Huntingdonshire District Council (HDC) and Cambridge City Council (CCI). We will also be looking ongoing support on specified Hybrid meeting rooms as part of this contract. https://procontract.due-north.com/Advert?advertId=a75e007a-dbd4-ef11-8133-005056b64545&fromRfxSummary=True&rfxId=a338ff5d-dcd4-ef11-8133-005056b64545 ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/db494792-c352-49c5-9bcd-1e184a2038d6 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 21 Jan 2025 | | Submission deadline | 17 Feb 2025 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 4 Mar 2025 - 3 Mar 2028 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £400,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CAMBRIDGE CITY COUNCIL | | Locality | CAMBRIDGE | | Post town | Cambridge | | Postcode | CB2 3QJ | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH4 Cambridgeshire and Peterborough | | ITL 3 | TLH42 Cambridgeshire CC | | Local authority | Cambridge | | Electoral ward | Market | | Westminster constituency | Cambridge | | Delivery location | Not specified | ## CPV Codes ### Divisions - 32 - Radio, television, communication, telecommunication and related equipment ### Codes - 32000000 - Radio, television, communication, telecommunication and related equipment ## Release History - 21 Jan 2025 at 10:25 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/db494792-c352-49c5-9bcd-1e184a2038d6 - 20 Jan 2025 at 09:21 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/a44c6838-2382-4660-850e-7ecc61614fbb - 17 Jan 2025 at 14:02 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/6e91e5a6-87cc-49b2-828f-c26807dac378 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/db494792-c352-49c5-9bcd-1e184a2038d6 21st January 2025 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/a44c6838-2382-4660-850e-7ecc61614fbb 20th January 2025 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/6e91e5a6-87cc-49b2-828f-c26807dac378 17th January 2025 - Opportunity notice on Contracts Finder - http://https://procontract.due-north.com/Advert?advertId=a75e007a-dbd4-ef11-8133-005056b64545&fromRfxSummary=True&rfxId=a338ff5d-dcd4-ef11-8133-005056b64545 Link - https://procontract.due-north.com/Advert?advertId=a75e007a-dbd4-ef11-8133-005056b64545&fromRfxSummary=True&rfxId=a338ff5d-dcd4-ef11-8133-005056b64545 Link ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-ae26aed0-db37-4cc0-8c39-0be33eab6161. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-ae26aed0-db37-4cc0-8c39-0be33eab6161.json.