--- title: "Scanning, Processing and Data Extraction Services" ocid: "ocds-b5fd17-ae4302af-b046-4502-a94c-3ecbb13be9fa" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-ae4302af-b046-4502-a94c-3ecbb13be9fa" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-ae4302af-b046-4502-a94c-3ecbb13be9fa.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-ae4302af-b046-4502-a94c-3ecbb13be9fa.json" source: "Contracts Finder" current_stage: "Tender" buyer: "HM LAND REGISTRY" published: "2020-03-30" --- # Scanning, Processing and Data Extraction Services Buyer: HM LAND REGISTRY Current stage: Tender OCID: ocds-b5fd17-ae4302af-b046-4502-a94c-3ecbb13be9fa [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-ae4302af-b046-4502-a94c-3ecbb13be9fa) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-ae4302af-b046-4502-a94c-3ecbb13be9fa.json) ## Summary The HM Land Registry is seeking to procure a contract for Scanning, Processing, and Data Extraction Services, with an estimated value ranging from £7 million to £10 million. This procurement process is currently in the Tender stage, and the deadline for submitting Selection Questionnaire responses is set for 12:00 on Wednesday, 29th April 2020. The contract is scheduled to commence on 11th November 2020 and will last for an initial period of 42 months, with the option for two 12-month extensions. The services are required across multiple locations in the United Kingdom, including London and the East Midlands, and are classified under the CPV code for Scanning and invoicing services. This tender presents an excellent opportunity for businesses specialising in data processing, scanning services, and electronic data management to expand their operations. Companies capable of handling high volumes of mail and documents, as well as those with expertise in quality assurance processes and secure document handling, would be particularly well-suited to compete for this contract. The requirement for competitive negotiation indicates that suppliers will have the chance to tailor their proposals to meet the specific needs of HM Land Registry, potentially leading to fruitful partnerships and increased business growth. ## Notice HM Land Registry plan to procure a replacement contract for Scanning, Processing and Data Extraction services. The contract period will be for an initial period of 42 months, plus 2 x 12-month extension options, with an indicative value of between 7 000 000 and 10 000 000 GBP (based on the whole contract duration, including extensions). We expect that the scope of the services will cover the following: * Receipt and processing of items of mail addressed to HM Land Registry, which may include opening, re-directing, returning and/or scanning * Mail items may be of varying size for example letters and packets and are currently delivered by Royal Mail and DX * Preparation and scanning of HM Land Registry application forms, plans and documents, of varying size, age and quality, which may be colour or black and white * The extraction, capture and electronic submission of accurate data from HM Land Registry paper and scanned images of application forms and documents (electronic data extraction) * The electronic submission of high quality digital images within specified service levels * Temporary storage and secure destruction of hard copy original documents * Returning through post and/or courier cherished documents and other associated documents * Processing, validation and banking of cheques and postal orders * Bulk scanning and digitisation of documents held in HM Land Registry's archive * Quality Assurance Processes Average Front File Scanning daily volumes are as follows: Mail Items Received 2,150 Images Scanned 23,000 Average Back File Scanning daily volumes are as follows: Mail Items Received 1,000 Images Scanned 16,000 Electronic Data Extraction daily volumes are as follows: Documents: 13,000 Images: 51,000 Cheques & Postal Orders daily volumes are as follows: 355 Please note that the value range provided is only an estimate. This procurement offering does not guarantee any minimum spend and there will be no form of exclusivity or volume guarantee under this contract. This is the first stage of the procurement where suppliers are asked to download and complete the Selection Questionnaire document. To access the procurement documents for this contract please sign up at https://hmlandregistry.force.com and register for project C0591. If you have already registered for this procurement via the Supplier Day you do not need to re-register. You should use the same link to submit your selection questionnaire response. The selection questionnaire will be accompanied by the draft tender documents, including the statement of requirements, invitation to negotiate, method statement, pricing schedule and the contract. All communications should be via the HM Land Registry's tender portal. https://hmlandregistry.force.com and register for project C0591. The deadline for submitting Selection Questionnaire responses is 12:00 on Wednesday 29th April 2020. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/6f3e0e8a-af31-40c8-bf12-de0dace1c07b | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Competitive procedure with negotiation (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 30 Mar 2020 | | Submission deadline | 29 Apr 2020 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 11 Nov 2020 - 31 May 2024 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £10,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | HM LAND REGISTRY | | Locality | CROYDON | | Post town | Croydon | | Postcode | CR0 2AQ | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI6 Outer London - South | | ITL 3 | TLI62 Croydon | | Local authority | Croydon | | Electoral ward | Fairfield | | Westminster constituency | Croydon West | | Delivery location | TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLI London, TLJ South East (England), TLK South West (England), TLL Wales | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support - 75 - Administration, defence and social security services - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 48613000 - Electronic data management (EDM) - 72300000 - Data services - 72312000 - Data entry services - 72312200 - Optical character recognition services - 72313000 - Data capture services - 75112000 - Administrative services for business operations - 79996000 - Business organisation services - 79996100 - Records management - 79999000 - Scanning and invoicing services ## Release History - 30 Mar 2020 at 17:22 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/6f3e0e8a-af31-40c8-bf12-de0dace1c07b ## Documents - https://www.contractsfinder.service.gov.uk/Notice/6f3e0e8a-af31-40c8-bf12-de0dace1c07b 30th March 2020 - Opportunity notice on Contracts Finder ## Notice URLs - https://hmlandregistry.force.com ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-ae4302af-b046-4502-a94c-3ecbb13be9fa. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-ae4302af-b046-4502-a94c-3ecbb13be9fa.json.