---
title: "Folding and Inserting Equipment and Postal Cabinet X-Ray System"
ocid: "ocds-b5fd17-af89e650-e0f0-4c66-957d-3b665b560e86"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-af89e650-e0f0-4c66-957d-3b665b560e86"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-af89e650-e0f0-4c66-957d-3b665b560e86.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-af89e650-e0f0-4c66-957d-3b665b560e86.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "DERBY CITY COUNCIL"
published: "2018-11-16"
---

# Folding and Inserting Equipment and Postal Cabinet X-Ray System

Buyer: DERBY CITY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-af89e650-e0f0-4c66-957d-3b665b560e86

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-af89e650-e0f0-4c66-957d-3b665b560e86)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-af89e650-e0f0-4c66-957d-3b665b560e86.json)

## Summary

Derby City Council is currently at the award stage of a procurement process for the provision of Folding and Inserting Equipment and a Postal Cabinet X-Ray System. The tender, which falls under the CPV classification for Scanners, has an estimated contract value of £155,000 and is set to commence on 5 October 2018, lasting for a period of five years until 4 October 2023. This opportunity is specifically designed for suppliers participating under Lot 5 of the Crown Commercial Services Framework RM1063, with bids needing to be submitted by 13 June 2018. The procurement location is Derby in the East Midlands, England, and this contract will also serve Derby City Council’s associated organisations, such as Derby Homes Ltd.

This tender presents significant opportunities for businesses specialising in franking machines, mail room equipment, or related services. Companies capable of providing hybrid mail solutions and postal security systems would particularly benefit from this contract, given the Council's need to replace its existing equipment and enhance mail safety. The selective procurement method implies that only eligible suppliers under the specified framework are invited to participate, thus allowing businesses positioned within the framework to compete for the award and further contribute to their growth by establishing or strengthening their relationships with local government entities.

## Notice

Derby City Council (DCC) is running a further competition exercise under the Crown Commercial Services Framework Provision of Postal Goods and/or Services RM1063. The Council is conducting the further competition using this invitation to tender. All Suppliers under Lot 5: Franking Machines and Mail Room Equipment (including associated services and consumables) can submit a bid. The Council's detailed requirements are defined in the Specification at Section 2 Derby City Council has procured a contract for an on-site hybrid mail solution as part of a separate procurement process. However, the current two (2) envelope folder inserters at the Council are coming to the end of their lease term. Derby City Council is also looking to outright purchase a Postal Cabinet X-Ray system to view any suspicious packages it receives. Although the tender is being established for use by Derby City Council, the Council and the equipment being procured will also be used for mail for the Council Arm's Length Management Organisations (ALMO), such as Derby Homes Ltd, associated Trusts and Derby City Partnerships, The contract period is for 60 months (5 years) and the contract estimated to commence on 01/08/2018 and expire on 31/07/2023.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/641238de-d9b6-4793-918b-27bb794ba77e |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 16 Nov 2018 |
| Submission deadline | 13 Jun 2018 |
| Future notice date | Not specified |
| Award date | 15 Jul 2018 |
| Contract period | 4 Oct 2018 - 4 Oct 2023 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £155,000 |
| Lots value | Not specified |
| Awards value | £155,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DERBY CITY COUNCIL |
| Locality | DERBY |
| Post town | Derby |
| Postcode | DE1 2FS |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF11 Derby |
| Local authority | Derby |
| Electoral ward | Darley |
| Westminster constituency | Derby South |
| Delivery location | TLF East Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | PITNEY BOWES |

## CPV Codes

### Divisions

- 38 - Laboratory, optical and precision equipments (excl. glasses)

### Codes

- 38520000 - Scanners

## Release History

- 16 Nov 2018 at 15:32 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/641238de-d9b6-4793-918b-27bb794ba77e

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/641238de-d9b6-4793-918b-27bb794ba77e
  16th November 2018 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-af89e650-e0f0-4c66-957d-3b665b560e86. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-af89e650-e0f0-4c66-957d-3b665b560e86.json.