--- title: "Service & Maintenance of General Ventilation Systems" ocid: "ocds-b5fd17-af8cd89b-0241-41cc-9d4c-18ba692ed0a2" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-af8cd89b-0241-41cc-9d4c-18ba692ed0a2" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-af8cd89b-0241-41cc-9d4c-18ba692ed0a2.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-af8cd89b-0241-41cc-9d4c-18ba692ed0a2.json" source: "Contracts Finder" current_stage: "Tender" buyer: "GRIMSBY INSTITUTE OF FURTHER & HIGHER EDUCATION" published: "2019-03-04" --- # Service & Maintenance of General Ventilation Systems Buyer: GRIMSBY INSTITUTE OF FURTHER & HIGHER EDUCATION Current stage: Tender OCID: ocds-b5fd17-af8cd89b-0241-41cc-9d4c-18ba692ed0a2 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-af8cd89b-0241-41cc-9d4c-18ba692ed0a2) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-af8cd89b-0241-41cc-9d4c-18ba692ed0a2.json) ## Summary The Grimsby Institute of Further and Higher Education is inviting tenders for the Service & Maintenance of General Ventilation Systems. This procurement falls under the services category, specifically within the inspection of ventilation systems, and is being conducted in the Yorkshire and the Humber region of the United Kingdom. The tender period is currently active, with a submission deadline of 25th March 2019. The contract is set to begin on 15th April 2019 and will last until 14th April 2022. This is a selective procurement process using a restricted procedure above the threshold. This tender presents an excellent opportunity for businesses specialising in ventilation system maintenance and related services to expand their client base. Companies with the capability to manage comprehensive service agreements and who adhere to health and safety regulations would be particularly well-suited to compete. Small and medium enterprises (SMEs) are encouraged to participate, as they may possess the agility and tailored approaches desired for such service contracts within an educational context. ## Notice Part E - Standards & Services Required Please read this tender document carefully and ensure that for all elements required you provide evidence or a statement to fulfil the requirements. Grimsby Institute of Further and Higher Education (GIFHE) is multi campus further and higher education business, with a number of sites within North East Lincolnshire, East Lindsey and North Yorkshire which will be covered by this contract. TEC Partnership are seeking to appoint a suitably qualified and experienced organisation to provide a comprehensive service and maintenance of the general ventilation systems as detailed in the asset list Appendix 6 The successful Tenderer will ensure The Group adheres to its legal responsibilities under the Health and safety at work Etc Act 1974. Subsequently all relevant regulations made under the Act. Management of Contract The Planned Preventative Maintenance & Compliance Manager will be the main contact with regards to any coordination of the contract and program. The successful Contractor must understand the activities conducted at the respective premises and take into consideration those services. Site inductions will be completed by the appropriate member of the Estates team. Programming of works Works are best scheduled within the out of term times so as best not to interfere with the integral business running of the organisation. Programming of works will be discussed during pre-commencement meeting upon successful appointment. Works would likely to start week commencing Monday 15th April 2019 then 6 monthly intervals taking the next service visit to the October week break, from Monday 21st October 2019. All works are to be completed at the frequency identified in the appendix schedule and must not be aggregated or carried over. If this practice occurs non-payment for the work will be received by the Contractor. Orders & Payments Upon appointment an authorised Purchase Order (PO) will be issued to confirm the order. All invoices and any future correspondence relating to this contract must reference the PO number. A copy invoice must be submitted with the relevant job sheet or at least a reference to the job sheet which may be issued. All invoices and accompanying job sheets should be emailed not sent in paper format. The original invoice must quote the official PO number and emailed to finance@grimsby.ac.uk Any works not supported by a signed work ticket/notes will be deemed as not being completed and subsequently non-payment for the work will be received by the Contractor. Data Capture The successful contractor will be required to maintain the existing asset referencing system. The required referencing system will be confirmed with the successful contractor upon appointment. Access to premises Please refer to contractor's handbook. Confirmation of specific site access will be discussed during pre-commencement meeting upon successful appointment. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/62ffea78-ed64-48f7-bd40-d248142d4522 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Restricted procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 4 Mar 2019 | | Submission deadline | 25 Mar 2019 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 14 Apr 2019 - 14 Apr 2022 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | GRIMSBY INSTITUTE OF FURTHER & HIGHER EDUCATION | | Locality | GRIMSBY | | Post town | Doncaster | | Postcode | DN34 5BQ | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE1 East Yorkshire and Northern Lincolnshire | | ITL 3 | TLE13 North and North East Lincolnshire | | Local authority | North East Lincolnshire | | Electoral ward | Park | | Westminster constituency | Great Grimsby and Cleethorpes | | Delivery location | TLE Yorkshire and The Humber | ## CPV Codes ### Divisions - 71 - Architectural, construction, engineering and inspection services ### Codes - 71315410 - Inspection of ventilation system ## Release History - 4 Mar 2019 at 11:03 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/62ffea78-ed64-48f7-bd40-d248142d4522 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/62ffea78-ed64-48f7-bd40-d248142d4522 4th March 2019 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/fe/ https://in-tendhost.co.uk/fe/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-af8cd89b-0241-41cc-9d4c-18ba692ed0a2. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-af8cd89b-0241-41cc-9d4c-18ba692ed0a2.json.