--- title: "Invitation to Tender" ocid: "ocds-b5fd17-b12c5f71-bc16-4f0d-847f-21107c02e0cc" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-b12c5f71-bc16-4f0d-847f-21107c02e0cc" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-b12c5f71-bc16-4f0d-847f-21107c02e0cc.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-b12c5f71-bc16-4f0d-847f-21107c02e0cc.json" source: "Contracts Finder" current_stage: "Tender" buyer: "BURGESS HILL TOWN COUNCIL" published: "2025-02-12" --- # Invitation to Tender Buyer: BURGESS HILL TOWN COUNCIL Current stage: Tender OCID: ocds-b5fd17-b12c5f71-bc16-4f0d-847f-21107c02e0cc [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-b12c5f71-bc16-4f0d-847f-21107c02e0cc) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-b12c5f71-bc16-4f0d-847f-21107c02e0cc.json) ## Summary Burgess Hill Town Council is inviting tenders for the supply, erection, dismantling, and storage of Christmas lights in Burgess Hill for the festive periods of 2025 to 2029. This project, categorized under Electrical machinery, apparatus, equipment and consumables; lighting (CPV 31000000), requires a provider to manage both the existing festive lighting infrastructure and the rental of additional decorations, with the flexibility to adjust the installations annually. The procurement process is at the tender stage with documents required by 5pm on Wednesday, 12 March 2025. Potential suppliers should have or collaborate with an accredited Highway Electrical Registration Scheme (HERS) partner, with the contract running from 1 September 2025 to 6 January 2030. This tender offers a substantial opportunity for businesses specializing in festive lighting and electrical installation services. Small and medium-sized enterprises (SMEs) are particularly encouraged to apply, provided they have the requisite public liability insurance of £10 million and can furnish references from three recent, relevant projects. The five-year term ensures a steady revenue stream and the potential for recurrent business. This contract suits companies capable of delivering high-impact festive displays and adapting to possible changes due to future town centre redevelopment. The open procurement method suggests a competitive yet transparent process, ideal for businesses looking to establish or expand their footprint in municipal decorative services. ## Notice BURGESS HILL CHRISTMAS LIGHTS - INVITATION TO TENDER You are invited to submit a quotation for the following work: SUPPLY, ERECT AND DISMANTLE BURGESS HILL TOWN CHRISTMAS LIGHTS, STORE TOWN COUNCIL OWNED FESTIVE STOCK Burgess Hill Town Council owns 1 x festive lighting frame across the road, 9 x festive lamp column frames. In addition to providing storage of this equipment the Town Council is seeking to appoint a supplier for the rental of a Town Centre Christmas Lighting display for a period of five years. Burgess Hill has a compact town centre and the Council is looking for a high impact display with an ability to change the rented frames annually. Contractor should be HERS (Highway Electrical Registration Scheme) accredited or able to come up with a suitable arrangement with a HERS accredited partner. The Town Council operates within strict parameters set by West Sussex County Council Highway Authority and their contractor Enervio Ltd and would expect tenderers to show their awareness of these requirements and their ability to comply. The contract will be for a five year term to cover the festive periods of 2025,2026, 2027, 2028 and 2029. The successful contractor will need to take in to consideration that due to possible town centre redevelopment some changes could be made to the current arrangement but notification will be given with good notice. While the specification in the tender is our current requirement the ability to provide additional festive illuminations is important, the cost of which will be negotiated at the time. Please see attached the supporting information for work required. The Town Council will require references. Please supply full contact details of three relevant authorities where you have undertaken this work previously. Your returned tender document must be returned by 5pm, Wednesday 12 March 2025. When replying please supply written evidence of PS10 million Public Liability Insurance. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/8fa52e56-980d-417a-b1a8-595eb5d6db1a | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 12 Feb 2025 | | Submission deadline | 12 Mar 2025 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 31 Aug 2025 - 6 Jan 2030 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £50,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | BURGESS HILL TOWN COUNCIL | | Locality | BURGESS HILL | | Post town | Redhill | | Postcode | RH15 9AS | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ2 Surrey, East and West Sussex | | ITL 3 | TLJ28 West Sussex (North East) | | Local authority | Mid Sussex | | Electoral ward | Burgess Hill Meeds & Hammonds | | Westminster constituency | Mid Sussex | | Delivery location | TLJ South East (England) | ## CPV Codes ### Divisions - 31 - Electrical machinery, apparatus, equipment and consumables; lighting - 51 - Installation services (except software) ### Codes - 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting - 51000000 - Installation services (except software) ## Release History - 12 Feb 2025 at 16:54 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/8fa52e56-980d-417a-b1a8-595eb5d6db1a ## Documents - https://www.contractsfinder.service.gov.uk/Notice/8fa52e56-980d-417a-b1a8-595eb5d6db1a 12th February 2025 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/f559e092-9119-4f4d-847e-d57e368c2305 Appendix 1 - Tender supporting information - https://www.contractsfinder.service.gov.uk/Notice/Attachment/24a7f076-1b56-4ff9-a8cf-b9daedac1bce Appendix2 - Location of lights1 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/a8abcef8-bc4e-4035-8148-790b2056c989 Appendix3 - Location of lights2 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/27430c6e-229b-450f-8890-523f558a7c2d Appendix4 - Tender exercise timetable - https://www.contractsfinder.service.gov.uk/Notice/Attachment/df3f05f8-e44a-47f2-9de0-b8cda9365ac5 Appendix5 - Tender costing - https://www.contractsfinder.service.gov.uk/Notice/Attachment/7e65655a-adb4-437a-b176-957875514096 Appendix6 - Art design ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-b12c5f71-bc16-4f0d-847f-21107c02e0cc. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-b12c5f71-bc16-4f0d-847f-21107c02e0cc.json.