---
title: "Supplier Hosted Physical Records Management and File Tracking System"
ocid: "ocds-b5fd17-b1732691-257e-47da-8b00-dc74402fe700"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-b1732691-257e-47da-8b00-dc74402fe700"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-b1732691-257e-47da-8b00-dc74402fe700.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-b1732691-257e-47da-8b00-dc74402fe700.json"
source: "Contracts Finder"
current_stage: "Tender"
buyer: "LEICESTERSHIRE COUNTY COUNCIL"
published: "2025-02-21"
---

# Supplier Hosted Physical Records Management and File Tracking System

Buyer: LEICESTERSHIRE COUNTY COUNCIL  
Current stage: Tender  
OCID: ocds-b5fd17-b1732691-257e-47da-8b00-dc74402fe700

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-b1732691-257e-47da-8b00-dc74402fe700)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-b1732691-257e-47da-8b00-dc74402fe700.json)

## Summary

Leicestershire County Council is inviting tender bids for a Supplier Hosted Physical Records Management and File Tracking System to manage physical files in both offsite and onsite storage locations. The procurement falls under the records management category. The procurement process is currently in the tender stage and follows an open procedure (below threshold). The contract period is set to commence on 21st August 2025 and will continue until 20th August 2028, with the possibility of extending for an additional year. Interested suppliers must submit their bids by 14th March 2025 at 12:00 PM. This opportunity is based in England, United Kingdom, and the estimated contract value is £130,000.

This tender presents a significant opportunity for businesses specialising in records management and file tracking systems. It is particularly suited for small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) who can provide innovative solutions for managing physical records efficiently. By securing this contract, businesses will have the chance to collaborate with Leicestershire County Council, enhancing their portfolio and contributing to public sector efficiency and organisation.

## Notice

Tender bids are invited for the provision of a supplier Hosted Physical Records Management and File Tracking System to manage physical files in both offsite and onsite storage locations. The contract term is for 3 years with an option for a 4th year.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/f0f354bd-d005-47de-ae60-8020d74cd0f8 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (below threshold) |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 21 Feb 2025 |
| Submission deadline | 14 Mar 2025 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 20 Aug 2025 - 20 Aug 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £130,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | LEICESTERSHIRE COUNTY COUNCIL |
| Locality | LEICESTER |
| Post town | Leicester |
| Postcode | LE3 8RA |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF2 Leicestershire, Rutland and Northamptonshire |
| ITL 3 | TLF22 Leicestershire CC and Rutland |
| Local authority | Blaby |
| Electoral ward | Glenfield Faire |
| Westminster constituency | Mid Leicestershire |
| Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79996100 - Records management

## Release History

- 21 Feb 2025 at 09:53 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/f0f354bd-d005-47de-ae60-8020d74cd0f8

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/f0f354bd-d005-47de-ae60-8020d74cd0f8
  21st February 2025 - Opportunity notice on Contracts Finder
- https://procontract.due-north.com/Advert?advertId=f61fe08a-37f0-ef11-8134-005056b64545
  Advert

## Notice URLs

- https://www.eastmidstenders.org/index.html

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-b1732691-257e-47da-8b00-dc74402fe700. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-b1732691-257e-47da-8b00-dc74402fe700.json.