---
title: "Housing Management System - Newark and Sherwood District Council"
ocid: "ocds-b5fd17-b1fba994-9f47-4b9a-bf2e-bdfec4788e3a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-b1fba994-9f47-4b9a-bf2e-bdfec4788e3a"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-b1fba994-9f47-4b9a-bf2e-bdfec4788e3a.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-b1fba994-9f47-4b9a-bf2e-bdfec4788e3a.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "NEWARK & SHERWOOD DISTRICT COUNCIL"
published: "2023-03-09"
---

# Housing Management System - Newark and Sherwood District Council

Buyer: NEWARK & SHERWOOD DISTRICT COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-b1fba994-9f47-4b9a-bf2e-bdfec4788e3a

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## Summary

The Newark and Sherwood District Council is seeking tenders for a cloud-based Housing Management System. This procurement opportunity involves the provision and ongoing support of the system, along with implementation services and data mapping support. The contract, starting from April 1st, 2023, is open for a maximum term of 10 years, with the core contract lasting 60 months. Bidders must access the tender documentation and submit bids through the ProContract system by January 11, 2023.

This tender presents an opportunity for businesses in the software and information systems industry to supply services to manage social housing tenancy. Businesses offering system maintenance services and administrative housing services are also suited to compete. The procurement process is currently in the award stage, with the contract value set at £1,464,060 in GBP. Interested parties can find more details on the tender and submit bids through the ProContract system.

## Notice

Newark and Sherwood District Council wishes to invite tenders for the supply of services in respect of the provision and configuration of a cloud-based housing management system with ongoing support and product updates throughout the contract lifespan. The aims/objectives/service priorities of this contract are: * Provision and ongoing support of a cloud-based housing management system that will capture information relating to social housing tenancy management, application management and bidding. * Implementation services including configuration and training * Data mapping support The contract will commence from 1st April 2023 and will contain implementations phases to prepare for the system launch. The Council requires the provision of parallel runs to compare with the existing system to ensure of complete accuracy prior to sign off. Newark and Sherwood District Council owns over 5,500 properties along with additional asset types that will be managed through the system. User information for licences is contained within the specification. The Requirement if for a maximum term of 120 months (10 years) with the core contract for 60 months, subject to agreement to extend once for a further 60 months. Following on from the advertisements in Find a Tender Service and Contracts Finder, bidders must express interest, access the tender documentation and submit bids within the ProContract system at https://www.eastmidstenders.org/ using reference DN641903. The submission process includes 2 online questionnaires which must be submitted within the system only.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/a82e18c9-3aae-4adb-8cb7-12b680bdd231 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 9 Mar 2023 |
| Submission deadline | 11 Jan 2023 |
| Future notice date | Not specified |
| Award date | 9 Mar 2023 |
| Contract period | 31 Mar 2023 - 31 Mar 2033 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,400,000 |
| Lots value | Not specified |
| Awards value | £1,464,060 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NEWARK & SHERWOOD DISTRICT COUNCIL |
| Locality | NEWARK |
| Post town | Nottingham |
| Postcode | NG24 1BY |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF15 North Nottinghamshire |
| Local authority | Newark and Sherwood |
| Electoral ward | Castle |
| Westminster constituency | Newark |
| Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | NEC SOFTWARE SOLUTIONS |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 50 - Repair and maintenance services
- 70 - Real estate services
- 72 - IT services: consulting, software development, Internet and support
- 75 - Administration, defence and social security services

### Codes

- 48000000 - Software package and information systems
- 48800000 - Information systems and servers
- 50324100 - System maintenance services
- 50334400 - Communications system maintenance services
- 70333000 - Housing services
- 72268000 - Software supply services
- 75123000 - Administrative housing services

## Release History

- 9 Mar 2023 at 14:43 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/a82e18c9-3aae-4adb-8cb7-12b680bdd231
- 18 Nov 2022 at 15:04 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/a0975d6e-a66c-48c6-96a5-09cd4c0aa5ee

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/a82e18c9-3aae-4adb-8cb7-12b680bdd231
  9th March 2023 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/a0975d6e-a66c-48c6-96a5-09cd4c0aa5ee
  18th November 2022 - Opportunity notice on Contracts Finder
- https://www.eastmidstenders.org/
  Please express interest and download the tender documentation at the link below under Newark and Sherwood District Council as the buyer

## Notice URLs

- http://www.newark-sherwooddc.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-b1fba994-9f47-4b9a-bf2e-bdfec4788e3a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-b1fba994-9f47-4b9a-bf2e-bdfec4788e3a.json.