--- title: "UKSBS Portfolio Tooling" ocid: "ocds-b5fd17-b268ab76-c861-4bb7-ae91-910affe260a1" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-b268ab76-c861-4bb7-ae91-910affe260a1" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-b268ab76-c861-4bb7-ae91-910affe260a1.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-b268ab76-c861-4bb7-ae91-910affe260a1.json" source: "Contracts Finder" current_stage: "Planning" buyer: "UK SHARED BUSINESS SERVICES LIMITED" published: "2023-02-06" --- # UKSBS Portfolio Tooling Buyer: UK SHARED BUSINESS SERVICES LIMITED Current stage: Planning OCID: ocds-b5fd17-b268ab76-c861-4bb7-ae91-910affe260a1 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-b268ab76-c861-4bb7-ae91-910affe260a1) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-b268ab76-c861-4bb7-ae91-910affe260a1.json) ## Summary The UK Shared Business Services Limited has initiated a planning stage tender process for the UKSBS Portfolio Tooling. The procurement involves software package and information systems falling under the CPV code 48000000. The engagement end date is set for 17th February 2023. Interested parties must submit Expression of Interest emails before 14:00pm (UK time) on the specified date. The procurement has a planned Anticipated Procurement Commencement Date in April 2023 with an indicative budget of up to £50,000 per annum, potentially spanning a 5-year contract. This tender opportunity by UK Shared Business Services Limited aims to find a single system to improve Portfolio, Programme, and Project practices. The procurement presents an opportunity for SMEs interested in software development and information systems. Businesses suited to compete in this exercise should focus on software solution development, resource scheduling, and project management. The engagement session planned for late February provides a chance for businesses to understand the project requirements, provide feedback, and potentially secure a long-term contract with UKSBS. ## Notice Description of the procurement UK SBS has tooling to support its Portfolio, Programme and Project practices; UK SBS currently utilise 2 SaaS products to undertake resource scheduling and time recording respectively. These products meet the basic requirements but have limitations that require both internal resource and supplier application development to deliver process efficiencies. In addition to these SaaS products, UK SBS uses an internally developed Change Portal (developed using the Microsoft Power Platform). The portal is used to receive new change requests and maintain basic metadata (such as status and RAG) and delivery progress updates. This portal is accessible to internal change delivery leads/project managers and externally to named Client Change Board stakeholders. Reporting is available using developed powerbi reports. All other project management artefacts and processes are undertaken manually, i.e. development of business cases and PIDs, management of RAIDDA logs, highlight reports and financial management. The focus of this exercise is to look for a single system to deliver the functionalities listed in the specification section. We are conducting market research to get feedback on our specification, understand available technological options, trials/sandbox options, and pricing mechanisms. A route to market has not yet been established. We are planning on holding a pre-market supplier engagement session on w/c 20th February which will last for an hour via zoom meeting. The confirmed time of the session will be communicated at a later date. IMPORTANT To ensure participation, Expression of Interest emails must be received by ddatprocurement@uksbs.co.uk no later than 14:00pm (UK time) on 17th February 2023. In the message subject field please state: "EoI DDaT23039 Pre-market engagement". In your message, please detail your organisation's name, provide up to two names and email addresses of your attending representatives. All attending suppliers must familiarise themselves with the drafted spec in advance of the session(s) as we are seeking expertise and feedback from the market. Additional information: BUDGET & TIMELINE (Indicative) a) The current indicative budget is based up to PS50,000 per annum cost, it is anticipated that this could be a 5 year contract (3+1+1) - this is to be confirmed, subject to Value-for-Money justification. b) The current Anticipated Procurement Commencement Date is April 2023, subject to necessary approvals. AGENDA (may be refined) a) Welcome & Introductions (UK SBS) b) Purpose & project overview (UK SBS) c) High-level requirements (UK SBS) d) Evaluation & procurement process (UK SBS) e) Market products & capabilities (supplier perspective) f) Markets products & licensing models (supplier perspective) g) Market products & pricing models (supplier perspective) h) Market products & support models (supplier perspective) i) Q&A (All) j) Next Steps (UKRI) k) AOB (All) Please note that Supplier demonstrations may also form part of the pre-market engagement, but this is to be confirmed. Those who express interest will receive further information if it becomes applicable. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/74e8ed35-44b9-4199-b5ad-bb190cf04cdc | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 6 Feb 2023 | | Submission deadline | Not specified | | Future notice date | 17 Feb 2023 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UK SHARED BUSINESS SERVICES LIMITED | | Locality | SWINDON | | Post town | Swindon | | Postcode | SN2 1FF | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK7 Gloucestershire and Wiltshire | | ITL 3 | TLK71 Swindon | | Local authority | Swindon | | Electoral ward | Rodbourne Cheney | | Westminster constituency | Swindon North | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 6 Feb 2023 at 12:33 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/74e8ed35-44b9-4199-b5ad-bb190cf04cdc - 3 Feb 2023 at 17:29 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/74e8ed35-44b9-4199-b5ad-bb190cf04cdc ## Documents - https://www.contractsfinder.service.gov.uk/Notice/74e8ed35-44b9-4199-b5ad-bb190cf04cdc 6th February 2023 - Early engagement notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/6f7ebbed-a96d-4691-8be5-d9782b252031 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-b268ab76-c861-4bb7-ae91-910affe260a1. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-b268ab76-c861-4bb7-ae91-910affe260a1.json.