---
title: "Provision of Electronic Personal Education Plans and Attendance Tracking System for Looked After Children"
ocid: "ocds-b5fd17-b26a8d86-7295-446b-a9c4-fd3d1d66febe"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-b26a8d86-7295-446b-a9c4-fd3d1d66febe"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-b26a8d86-7295-446b-a9c4-fd3d1d66febe.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-b26a8d86-7295-446b-a9c4-fd3d1d66febe.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "HEREFORDSHIRE COUNCIL"
published: "2020-12-01"
---

# Provision of Electronic Personal Education Plans and Attendance Tracking System for Looked After Children

Buyer: HEREFORDSHIRE COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-b26a8d86-7295-446b-a9c4-fd3d1d66febe

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## Summary

Herefordshire Council is seeking providers for the "Provision of Electronic Personal Education Plans and Attendance Tracking System for Looked After Children." This contract falls under the IT services category and targets the education sector within England. The tender period ended on 3rd November 2020, and the awarded contract is valued at £175,000, covering a period from 1st January 2021 to 31st December 2023. This procurement was conducted under an open procedure, which allows any interested supplier to submit proposals.

This opportunity presents significant potential for businesses specialising in cloud-based educational technology solutions, particularly those that have existing systems validated by at least two local authorities. Small and medium-sized enterprises (SMEs) and voluntary and community sector organisations (VCSEs) would be well-suited to compete, as this tender emphasises the need for established solutions rather than new system development. The successful implementation of this system could contribute positively to the educational outcomes of vulnerable children and foster long-term relationships with local authorities.

## Notice

Herefordshire Council currently has over 300 children who are in the care system (Looked After Children). This number fluctuates and may increase over the next few years. The Virtual School in Herefordshire has responsibility for the education of these children. The children attend many different educational establishments both in and out of county. Electronic Personal Education Plans - These are a statutory plan of how professionals around the child looked after will support their educational outcomes and achievement. It is developed and reviewed termly with the designated teacher, young person, social worker, carer and virtual school. It includes things such as strengths and achievements, academic targets, views of the pupil and future aspirations. Attendance Tracking System - the virtual school have a statutory obligation to report on the attendance of looked after children. In addition, the virtual school wish to monitor attendance and respond quickly to any absences. They require daily reporting of attendance and absence codes from a variety of educational establishments. Please note that your Cloud based systems must already be in existence and be in use in at least 2 local authorities. We do not require a supplier to develop a system for us. This opportunity is being advertised on www.supplyingthesouthwest.org.uk where you can view and submit your documents.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/dec91e70-4f94-4733-bd69-9782d11ebf14 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 Dec 2020 |
| Submission deadline | 3 Nov 2020 |
| Future notice date | Not specified |
| Award date | 23 Nov 2020 |
| Contract period | 1 Jan 2021 - 31 Dec 2023 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £175,000 |
| Lots value | Not specified |
| Awards value | £175,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HEREFORDSHIRE COUNCIL |
| Locality | HEREFORD |
| Post town | Hereford |
| Postcode | HR4 0LE |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG1 Herefordshire, Worcestershire and Warwickshire |
| ITL 3 | TLG11 Herefordshire, County of |
| Local authority | Herefordshire, County of |
| Electoral ward | Widemarsh |
| Westminster constituency | Hereford and South Herefordshire |
| Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | WELFARE CALL |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 1 Dec 2020 at 13:22 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/dec91e70-4f94-4733-bd69-9782d11ebf14
- 7 Oct 2020 at 08:33 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/0d27d9eb-c22b-4e66-a933-f9bb5aafcda1

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/dec91e70-4f94-4733-bd69-9782d11ebf14
  1st December 2020 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/0d27d9eb-c22b-4e66-a933-f9bb5aafcda1
  7th October 2020 - Opportunity notice on Contracts Finder

## Notice URLs

- https://www.herefordshire.gov.uk

## Provenance

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