---
title: "24-36 ERP and HR/Payroll System"
ocid: "ocds-b5fd17-b2b92754-fb32-4945-892d-827d40f6eb6f"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-b2b92754-fb32-4945-892d-827d40f6eb6f"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-b2b92754-fb32-4945-892d-827d40f6eb6f.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-b2b92754-fb32-4945-892d-827d40f6eb6f.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "UNIVERSITY OF WOLVERHAMPTON ENTERPRISE LIMITED"
published: "2024-10-09"
---

# 24-36 ERP and HR/Payroll System

Buyer: UNIVERSITY OF WOLVERHAMPTON ENTERPRISE LIMITED  
Current stage: Award  
OCID: ocds-b5fd17-b2b92754-fb32-4945-892d-827d40f6eb6f

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## Summary

The University of Wolverhampton Enterprise Limited has awarded a contract for the "24-36 ERP and HR/Payroll System" to Unit4 Business Software Limited. This procurement falls under the software package and information systems category and is essential for the management of financial activity, HR records, absence administration, and payroll, among others. The contracting process utilised a limited procurement method through a negotiated procedure without prior publication. The contract, valued at £1,672,378, was awarded on 30th September 2024, with the implementation spanning from 1st November 2024 to 31st October 2029, including optional extensions. The geographic focus for delivery is the West Midlands, United Kingdom.

This tender represents a significant growth opportunity for businesses specialising in cloud migration, enterprise resource planning (ERP) systems, and integrated software solutions. Companies with expertise in high-stakes IT infrastructure and system integration, especially those with a track record of working in educational settings, would find this tender particularly relevant. SMEs and VCSEs are noted as suitable candidates, indicating the University’s inclination towards diverse business involvement.

## Notice

Details copied from the VEAT Notice (2024/S 000-030072) and FTS Contract Award Notice (2024/S 000-031439) : Unit4's Enterprise Resource Planning (ERP) system is currently being used by the entire University for the management of all financial activity, HR records, absence administration, pension and payroll management. Unit4 also provides support and maintenance under this contract. Unit4's system has integrations with other existing University systems such as the Student Records System (Tribal SITS) and the Accommodation Management System (StarRez). The ERP application is business critical IT infrastructure linked to both staff and student facing activities. Unit4 is migrating its on-premise ERP solution to the Cloud. Given the critical nature of this software package and interdependencies across the University it is not currently viable to change the provider of the system. In addition, existing systems, which have separate contracts to the ERP system, were procured on the basis of their integration abilities with the Unit4 ERP application. A project of this nature would take a considerable amount of both personnel resource and financial budget, any issues with this role out would negatively affect the experience of both staff and student at the University. The University's award of this contract directly to Unit4 is duly justified in accordance with regulation 32(2)(b)(ii) of the Public Contracts Regulations 2015. On the basis of the above facts, the University is of the view that competition is absent for technical reasons. The Unit4 System is an essential part of the University's infrastructure, such that any down time or system failure would have a detrimental effect on critical operations of the University. At the present time it would be impossible for the University to procure an alternative economic operator to implement the solution, provide the full range of services and train all University users, within a suitable timeframe and without detrimentally impacting the operations of the University. The Contract term is 3 years with optional 1 + 1 year extension provisions. The award date was 30th September 2024.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/2d1e9d82-2ca9-4ad8-8c1e-8083f379d53a |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Negotiated procedure without prior publication (above threshold) |
| Tender suitability | SME, VCSE |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 9 Oct 2024 |
| Submission deadline | 19 Sep 2024 |
| Future notice date | Not specified |
| Award date | 29 Sep 2024 |
| Contract period | 1 Nov 2024 - 31 Oct 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,672,378 |
| Lots value | Not specified |
| Awards value | £1,672,378 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF WOLVERHAMPTON ENTERPRISE LIMITED |
| Locality | WOLVERHAMPTON |
| Post town | Wolverhampton |
| Postcode | WV1 1LY |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG3 West Midlands |
| ITL 3 | TLG39 Wolverhampton |
| Local authority | Wolverhampton |
| Electoral ward | St Peters |
| Westminster constituency | Wolverhampton West |
| Delivery location | TLG West Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | UNIT4 BUSINESS SOFTWARE |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 9 Oct 2024 at 14:59 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/2d1e9d82-2ca9-4ad8-8c1e-8083f379d53a

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/2d1e9d82-2ca9-4ad8-8c1e-8083f379d53a
  9th October 2024 - Awarded contract notice on Contracts Finder

## Provenance

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