--- title: "NHS Sunderland CCG - Medical Records Scanning for GP Practices in Sunderland" ocid: "ocds-b5fd17-b2ea675e-0e5e-4a5f-b9dc-3e5e4c072b59" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-b2ea675e-0e5e-4a5f-b9dc-3e5e4c072b59" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-b2ea675e-0e5e-4a5f-b9dc-3e5e4c072b59.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-b2ea675e-0e5e-4a5f-b9dc-3e5e4c072b59.json" source: "Contracts Finder" current_stage: "Tender" buyer: "NHS SOUTH WEST COMMISSIONING SUPPORT" published: "2019-06-07" --- # NHS Sunderland CCG - Medical Records Scanning for GP Practices in Sunderland Buyer: NHS SOUTH WEST COMMISSIONING SUPPORT Current stage: Tender OCID: ocds-b5fd17-b2ea675e-0e5e-4a5f-b9dc-3e5e4c072b59 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-b2ea675e-0e5e-4a5f-b9dc-3e5e4c072b59) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-b2ea675e-0e5e-4a5f-b9dc-3e5e4c072b59.json) ## Summary The procurement process is being conducted by the NHS South West Commissioning Support for the tender titled "NHS Sunderland CCG - Medical Records Scanning for GP Practices in Sunderland". This initiative falls under the services category, specifically in document and records management, and is located in Sunderland, England. The procurement is currently at the Tender stage, with a submission deadline set for 8th July 2019. The contract is expected to commence on 20th August 2019 and run until 31st March 2021, adhering to the open procedure method as per the Public Contracts Regulations 2015. This tender presents significant opportunities for businesses in the document management and scanning services sector. Companies that specialise in digital transformation, particularly those with expertise in managing sensitive information, would be well-suited to participate. The project involves digitising medical records for 39 GP practices, which may lead to increased operational efficiencies and cost reductions for healthcare providers, making it an attractive proposal for businesses looking to expand their service offerings in the healthcare industry. ## Notice This procurement is being carried out by the National Commercial and Procurement Hub (NHS England) on behalf of the Commissioners. A typical GP Practice in Sunderland, with 7100 patients will house approx. 450,000 pages in Lloyd George (LG) Envelopes containing crucial historical medical records for every patient. The detailed personal information stored inside means that security and accuracy are vital and coupled with the fact that many paper records are over 60 years old and in a state of decay and becoming unreadable, this is both clinically and legally unsafe. Practices are required by law to retain patient records, pre digitisation records are kept within the Lloyd George envelope. For the most part, they can be very paper heavy and take up storage space on a practice site or in secondary storage areas, sometimes at significant costs to practices. 39 practices across Sunderland have funding to fully digitise their Lloyd George Records which will not only create efficiencies within General Practice but free up much needed space within the practice which can be utilised for clinical use. These 39 practices (detailed below with their individual list size) are split across 5 localities and cover a footprint of 272,403 patients. This procurement is being carried out by the National Commercial & Procurement Hub (NHS England) on behalf of the Commissioners. For further information or to submit a bid for this opportunity please visit the E-procurement portal on the attached web link below, all documents are free to access. Additional information: Interested providers will be able to view this notice via the 'current tenders' list on the e-procurement system In-Tend, available on the following link: https://in-tendhost.co.uk/scwcsu/aspx/Home In order to submit a bid, you will need to be registered on the e-procurement system and 'express an interest', and then complete a response as specified within the procurement documents. On registration, please include at least two contacts to allow for access to the system in times of absence. The services are deemed to be subject to the full regime of current EU procurement legislation and as such this tender will be conducted in accordance with, and governed by, the Public Contracts Regulations 2015. This contract will therefore be awarded in accordance with the provisions applicable in Section 5 (sub-section 7) of the Public Contracts Regulations 2015. The contracting authority intends to observe the provisions and 10 day standstill period described in the Public Contracts Regulations 2015. Unsuccessful Bidders and applicants will receive scores and reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the Bidder/applicant was unsuccessful. Deadlines for lodging appeals should be in accordance with the Regulations. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/27aa2d5f-76c9-4ebe-8e6f-d7b8239291d6 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 7 Jun 2019 | | Submission deadline | 8 Jul 2019 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 19 Aug 2019 - 31 Mar 2021 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NHS SOUTH WEST COMMISSIONING SUPPORT | | Locality | TORQUAY | | Post town | Torquay | | Postcode | TQ2 7FF | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK4 Devon | | ITL 3 | TLK42 Torbay | | Local authority | Torbay | | Electoral ward | Shiphay | | Westminster constituency | Torbay | | Delivery location | Not specified | ## CPV Codes ### Divisions - 60 - Transport services (excl. Waste transport) - 72 - IT services: consulting, software development, Internet and support - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 60000000 - Transport services (excl. Waste transport) - 72512000 - Document management services - 79996100 - Records management - 79999100 - Scanning services ## Release History - 7 Jun 2019 at 13:34 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/27aa2d5f-76c9-4ebe-8e6f-d7b8239291d6 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/27aa2d5f-76c9-4ebe-8e6f-d7b8239291d6 7th June 2019 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/scwcsu/aspx/Home e-procurement system ## Notice URLs - https://www.sunderlandccg.nhs.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-b2ea675e-0e5e-4a5f-b9dc-3e5e4c072b59. 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