--- title: "AV Maintenance for Council Chamber - Market Engagement" ocid: "ocds-b5fd17-b2f685fe-5c2b-490f-a7e7-78b445939f8d" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-b2f685fe-5c2b-490f-a7e7-78b445939f8d" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-b2f685fe-5c2b-490f-a7e7-78b445939f8d.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-b2f685fe-5c2b-490f-a7e7-78b445939f8d.json" source: "Contracts Finder" current_stage: "Planning" buyer: "SUFFOLK COUNTY COUNCIL" published: "2018-04-23" --- # AV Maintenance for Council Chamber - Market Engagement Buyer: SUFFOLK COUNTY COUNCIL Current stage: Planning OCID: ocds-b5fd17-b2f685fe-5c2b-490f-a7e7-78b445939f8d [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-b2f685fe-5c2b-490f-a7e7-78b445939f8d) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-b2f685fe-5c2b-490f-a7e7-78b445939f8d.json) ## Summary The procurement process involves Suffolk County Council, which is currently at the planning stage for the tender titled "AV Maintenance for Council Chamber - Market Engagement." This initiative falls under the repair and maintenance services of television equipment category and aims to refresh the audio-visual (AV) system in the Council Chamber and associated conference rooms located in Ipswich, East of England. The market engagement period for potential suppliers is set to close on 14th May 2018, with the objective of consulting with capable providers who can undertake the necessary support and maintenance. This tender presents significant opportunities for businesses, particularly small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) that specialise in AV technology and support services. Companies poised to compete should have expertise in preventative maintenance, webcasting solutions, and innovative AV technologies to enhance council meeting functionality. The project encourages engagement from businesses capable of refreshing technology infrastructures and improving user experiences within public sector environments. ## Notice Suffolk County Council (SCC) is intending to partially refresh the Council Chamber AV system and wishes to consult with potential providers with the necessary capability to undertake the refresh and subsequent support and maintenance contract. Please contact SCC Project Manager Stuart Savage (stuart.savage@suffolk.gov.uk / 07720206499) for an informal discussion. Market engagement will end on 14th May 2018. SCC Council meetings & other related Council business is accommodated in our King Edmund Chamber, & across 3 large Conference rooms located in our Endeavour House HQ. SCC offers the following AV services to Cllrs & Officers from these locations. King Edmund Chamber: o 98 fixed Bosch 'Concentus' delegate units o Integrated voting system o Audio recording function o Underfloor hearing loop o AV presentation using ceiling mounted projectors / speakers o Webcasting service for Council meetings o Crestron touch screen control system on the Chair's table Elisabeth, Rose & Britten conference rooms: o AV /DVD presentation using ceiling mounted projector or plasma screen, ceiling mounted speakers o Underfloor hearing loop o Televic mobile delegate units o Direct AV link from Cameras / Mics in Council Chamber to enable use as a second public gallery SCC is looking for a supplier to; * Provide preventative maintenance for all AV services within the locations specified * Offer a reactive maintenance service as required; * Implement a webcasting service for live streaming of Council meetings and provision of archived recordings; * Have the expertise need to advise on the future replacement of existing services with innovative technology; * Refresh/replace AV services as detailed below under Areas Identified for Improvement Areas Identified for Improvement * AV Presentation - The AV presentation services in the Council Chamber & 3 conference rooms is largely analogue & designed for VGA inputs. SCC Councillors & Officers now use HDMI enabled laptops. SCC would like to discuss options for a refresh of these presentation services * Council Chamber Microphones - SCC uses a wired Bosch microphone & voting system, & would like to discuss options for refreshing this service, to deliver; o Better quality audio capture; o An improved user experience for Cllrs & operators; o Full integration with other AV services i.e. cameras / speakers; * Redundant components & inefficient organisation - The AV system in these locations contains redundant equipment and cabling is inefficient and disordered in places. As part of any refresh, SCC is looking for a supplier to simplify the cabling layout & strip out legacy hardware ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/e55b6271-25bb-43e5-9e84-df38b050e90e | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 23 Apr 2018 | | Submission deadline | Not specified | | Future notice date | 14 May 2018 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SUFFOLK COUNTY COUNCIL | | Locality | IPSWICH | | Post town | Ipswich | | Postcode | IP1 2DH | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH6 Suffolk | | ITL 3 | TLH62 Ipswich | | Local authority | Ipswich | | Electoral ward | Gipping | | Westminster constituency | Ipswich | | Delivery location | Not specified | ## CPV Codes ### Divisions - 50 - Repair and maintenance services ### Codes - 50341000 - Repair and maintenance services of television equipment ## Release History - 23 Apr 2018 at 10:53 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/e55b6271-25bb-43e5-9e84-df38b050e90e ## Documents - https://www.contractsfinder.service.gov.uk/Notice/e55b6271-25bb-43e5-9e84-df38b050e90e 23rd April 2018 - Early engagement notice on Contracts Finder ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-b2f685fe-5c2b-490f-a7e7-78b445939f8d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-b2f685fe-5c2b-490f-a7e7-78b445939f8d.json.