--- title: "Replacement for Records Management System for 9 Police Forces" ocid: "ocds-b5fd17-b37d4462-756b-4218-982c-07be6157ba88" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-b37d4462-756b-4218-982c-07be6157ba88" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-b37d4462-756b-4218-982c-07be6157ba88.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-b37d4462-756b-4218-982c-07be6157ba88.json" source: "Contracts Finder" current_stage: "Planning" buyer: "THE POLICE AND CRIME COMMISSIONER FOR KENT AND THE KENT CHIEF CONSTABLE" published: "2024-09-20" --- # Replacement for Records Management System for 9 Police Forces Buyer: THE POLICE AND CRIME COMMISSIONER FOR KENT AND THE KENT CHIEF CONSTABLE Current stage: Planning OCID: ocds-b5fd17-b37d4462-756b-4218-982c-07be6157ba88 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-b37d4462-756b-4218-982c-07be6157ba88) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-b37d4462-756b-4218-982c-07be6157ba88.json) ## Summary The Police and Crime Commissioner for Kent and the Kent Chief Constable is initiating a procurement process for the replacement of the Records Management System (RMS) for nine police forces. This tender, titled "Replacement for Records Management System for 9 Police Forces," falls under the software integration consultancy services category (CPV code 72227000) and is currently in the planning stage. The procurement method will be a competitive procedure with negotiation, above threshold. Key dates include the contract period running from 20 November 2025 to 20 November 2028. The opportunity is available through the 7 Force Commercial Tendering Portal, and interested parties are encouraged to register their interest promptly. This tender presents significant growth opportunities for businesses specialising in software integration, IT software development, and systems consultancy services. SMEs are particularly suitable for this competitive process, providing them with the chance to secure a substantial contract valued at £100 million GBP. The wide-ranging classification codes indicate the need for various software solutions, including real-time operating systems, database services, and security software. Companies with expertise in these areas and previous experience in public sector IT projects will be well-positioned to compete for this contract and expand their presence within the public sector. ## Notice The current police Records Management System (RMS) (Athena) serves a collaboration of 9 police forces under a single shared IT solution. **See attachment for further information**. This opportunity is available via the 7 Force Commercial Tendering Portal. To register, visit https://7force.force.com/ProSpend__eSourcing_Community_Registration?locale=uk If you are already registered on the Portal, you can login here: https://7force.force.com/login Once logged in, visit the 'Find Opportunities' section and click 'Register Interest'. Follow the steps to view the documents ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/4422c70e-e9a7-4063-887f-eabe6471c16a | | Notice type | Planned Procurement Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Selective | | Procurement method details | Competitive procedure with negotiation (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 20 Sep 2024 | | Submission deadline | Not specified | | Future notice date | 20 Sep 2024 | | Award date | Not specified | | Contract period | 20 Nov 2025 - 20 Nov 2028 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £100,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE POLICE AND CRIME COMMISSIONER FOR KENT AND THE KENT CHIEF CONSTABLE | | Locality | BEDFORDSHIRE | | Post town | Milton Keynes | | Postcode | MK43 9AX | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH2 Bedfordshire and Hertfordshire | | ITL 3 | TLH24 Bedford | | Local authority | Bedford | | Electoral ward | Kempston West | | Westminster constituency | Bedford | | Delivery location | TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLI London, TLJ South East (England), TLK South West (England), TLL Wales, TLM Scotland, TLN Northern Ireland | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48000000 - Software package and information systems - 48100000 - Industry specific software package - 48517000 - IT software package - 48627000 - Real-time operating system software package - 72110000 - Hardware selection consultancy services - 72212100 - Industry specific software development services - 72212211 - Platform interconnectivity software development services - 72212331 - Project management software development services - 72212482 - Business intelligence software development services - 72212517 - IT software development services - 72212600 - Database and operating software development services - 72212610 - Database software development services - 72212670 - Real time operating system software development services - 72212730 - Security software development services - 72212731 - File security software development services - 72212732 - Data security software development services - 72212780 - System, storage and content management software development services - 72212783 - Content management software development services - 72212900 - Miscellaneous software development services and computer systems - 72212982 - Configuration management software development services - 72212984 - Program testing software development services - 72220000 - Systems and technical consultancy services - 72227000 - Software integration consultancy services - 72228000 - Hardware integration consultancy services - 72252000 - Computer archiving services - 72261000 - Software support services - 72262000 - Software development services - 72263000 - Software implementation services - 72265000 - Software configuration services - 72300000 - Data services - 72310000 - Data-processing services - 72314000 - Data collection and collation services - 72320000 - Database services ## Release History - 20 Sep 2024 at 14:24 - Planning - Planned Procurement Notice - https://www.contractsfinder.service.gov.uk/Notice/4422c70e-e9a7-4063-887f-eabe6471c16a ## Documents - https://www.contractsfinder.service.gov.uk/Notice/4422c70e-e9a7-4063-887f-eabe6471c16a 20th September 2024 - Future opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/91c881c4-037b-48d4-9b8a-ba4ce49d9ba9 ARP PIN DIGEST ## Notice URLs - https://7force.force.com/ProSpend__eSourcing_Community_Registration?locale=uk - https://7force.force.com/login ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-b37d4462-756b-4218-982c-07be6157ba88. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-b37d4462-756b-4218-982c-07be6157ba88.json.