---
title: "Provision of Information Asset Management Trial Proof of Concept"
ocid: "ocds-b5fd17-b3895af9-1fac-4ac0-8e22-84c129c2a970"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-b3895af9-1fac-4ac0-8e22-84c129c2a970"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-b3895af9-1fac-4ac0-8e22-84c129c2a970.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-b3895af9-1fac-4ac0-8e22-84c129c2a970.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "MINISTRY OF DEFENCE"
published: "2024-05-24"
---

# Provision of Information Asset Management Trial Proof of Concept

Buyer: MINISTRY OF DEFENCE  
Current stage: Award  
OCID: ocds-b5fd17-b3895af9-1fac-4ac0-8e22-84c129c2a970

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## Summary

The Ministry of Defence has awarded a contract for the provision of Information Asset Management Trial Proof of Concept to Open Text UK Limited. The contract involves software programming and consultancy services, with a value of £29,101.5. The procurement method used was selective, specifically calling off from a framework agreement. The contract period is scheduled to run from April 1, 2024, to September 30, 2024, with the tender period ending on February 6, 2024. The contracting process was initiated through a tender and reached the award stage on March 21, 2024. The location for this procurement is at D Info Commercial, Army HQ, Andover, England.

This contract offers an opportunity for businesses specialising in software programming and consultancy services to engage in a trial to configure existing software for managing Personal Identifiable Information (PII) within the Ministry of Defence. Small and medium-sized enterprises (SMEs) are particularly suited for this opportunity. Businesses should be prepared to demonstrate expertise in software configuration and meet the requirements set out by the Ministry of Defence. Understanding data protection regulations and the ability to enhance information management systems will be key to succeeding in this contract.

## Notice

The Army SIRO and Principal Data Protection Advisor (PDPA) own the risk of the processing of Personal Identifiable Information (PII) that is processed within the Army TLB, ensuring compliance to the Data Protection Act 2018 (DPA18) and UK General Data Protection Regulation (UK GDPR), and providing evidence of compliance when required by the MOD DPO or Information Commissioner's Office (ICO). This is currently being managed using an Excel Spreadsheet (Data Protection Impact Assessment (DPIA), asset database (Army Information Asset Register (AIAR) and a PowerBi Dashboard. Since 2008 there has been minimal work on the AIAR other than patch and software updates. There is currently no way to exploit the information within the AIAR, meaning that we are unable to assess our compliance rate and understand our data flows and security risks and mitigations. Contracting expertise to configure the existing software to meet this use case is required. As part of the trial assessments of ease of use and applicability will be reviewed for suitability. Along with level of skills required to change, amend and build that is required to inform any training required.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/531f3d98-d836-4e79-9965-2534819877c0 |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 24 May 2024 |
| Submission deadline | 6 Feb 2024 |
| Future notice date | Not specified |
| Award date | 21 Mar 2024 |
| Contract period | 31 Mar 2024 - 30 Sep 2024 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £29,101 |
| Lots value | Not specified |
| Awards value | £29,101 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | MINISTRY OF DEFENCE |
| Locality | ANDOVER |
| Post town | Salisbury |
| Postcode | SP11 8HT |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ3 Hampshire and Isle of Wight |
| ITL 3 | TLJ36 Central Hampshire |
| Local authority | Test Valley |
| Electoral ward | Andover Millway |
| Westminster constituency | North West Hampshire |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | OPEN TEXT |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72200000 - Software programming and consultancy services

## Release History

- 24 May 2024 at 17:46 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/531f3d98-d836-4e79-9965-2534819877c0

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/531f3d98-d836-4e79-9965-2534819877c0
  24th May 2024 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-b3895af9-1fac-4ac0-8e22-84c129c2a970. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-b3895af9-1fac-4ac0-8e22-84c129c2a970.json.