--- title: "GCC Fleet Management System 2023" ocid: "ocds-b5fd17-b3c55d09-225d-49cc-9d94-90698623897c" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-b3c55d09-225d-49cc-9d94-90698623897c" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-b3c55d09-225d-49cc-9d94-90698623897c.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-b3c55d09-225d-49cc-9d94-90698623897c.json" source: "Contracts Finder" current_stage: "Award" buyer: "GLOUCESTERSHIRE COUNTY COUNCIL" published: "2023-11-09" --- # GCC Fleet Management System 2023 Buyer: GLOUCESTERSHIRE COUNTY COUNCIL Current stage: Award OCID: ocds-b5fd17-b3c55d09-225d-49cc-9d94-90698623897c [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-b3c55d09-225d-49cc-9d94-90698623897c) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-b3c55d09-225d-49cc-9d94-90698623897c.json) ## Summary Gloucestershire County Council (GCC) has recently completed the procurement process for a Fleet Management System for its Corporate Fleet Unit (CFU). The contract, valued at £175,000 GBP, spans four years with a possible one-year extension. The tender period ended on February 10, 2023. The awarded supplier is Chevin Fleet Solutions Limited, with a contract start date of September 25, 2023. A supplier presentation was held on March 6, 2023, at Shire Hall, Gloucester, GL1 2TH. The procurement falls under the main procurement category of services, specifically for vehicle-fleet management services. This tender by Gloucestershire County Council presents a valuable opportunity for businesses in the services sector, particularly those specializing in vehicle-fleet management services. Small and medium-sized enterprises (SMEs) are encouraged to participate, as the tender is suited for companies of varying scales. Businesses interested in providing fleet management solutions tailored to multiple vehicle types and services delivered by GCC, including fire and rescue operations, street works, and social care, would find this opportunity relevant for business growth. ## Notice On 15th August 2022, Gloucestershire County Council (GCC) commenced the procurement of a Fleet Management System for its new Corporate Fleet Unit (CFU). Unfortunately, all the bids received were non-compliant, due to a number of significant requests for change in respect of the terms and conditions as published at time of the ITT. The Council decided that the only fair and realistic course of action was to abandon the procurement and develop a revised set of terms and conditions. Gloucestershire County Council (GCC) is advertising this opportunity to provide a Fleet Management System for its new Corporate Fleet Unit (CFU). The CFU is responsible for the maintenance and repair of a mixed vehicle fleet and includes vehicles operated by Gloucestershire Fire and Rescue Service (GFRS), as well as a number of fleets delivering service for Highways, Street works, social care and telecare. GCC (including GFRS) currently runs and maintains a fleet of approximately 220 vehicles and is also responsible for ensuring that vehicles are operated fully in line with current laws, regulations and (from a fire perspective) community service SLA's. GFRS has an in-house vehicle workshop, where it maintains all its vehicles and equipment, whereas GCC uses an outsourced approach using external suppliers. We are looking to implement a fleet management system to record all aspects of fleet management in order to manage the fleet as currently we have two separate systems across GCC and GFRS. The contract shall be for a period four (4) years, with the option to extend for one (1) period of up to 12 months. A supplier presentation will take place on 6th March 2023 at Shire Hall, Gloucester, GL1 2TH Tender Documents are available for unrestricted and full direct access, free of charge, at: https://www.supplyingthesouthwest.org.uk/ Additional information: A supplier presentation will take place on 6th March 2023 at Shire Hall, Gloucester, GL1 2TH Tender Documents are available for unrestricted and full direct access, free of charge, at: https://www.supplyingthesouthwest.org.uk/ ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/5e539a95-ca8c-4244-a115-b751f423b5f7 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME | | Awardee scale | SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 9 Nov 2023 | | Submission deadline | 10 Feb 2023 | | Future notice date | Not specified | | Award date | 4 Jun 2023 | | Contract period | 24 Sep 2023 - 24 Sep 2027 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £175,000 | | Lots value | Not specified | | Awards value | £187,209 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | GLOUCESTERSHIRE COUNTY COUNCIL | | Locality | GLOUCESTER | | Post town | Gloucester | | Postcode | GL1 2TH | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK7 Gloucestershire and Wiltshire | | ITL 3 | TLK73 Gloucestershire CC | | Local authority | Gloucester | | Electoral ward | Westgate | | Westminster constituency | Gloucester | | Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | CHEVIN FLEET SOLUTIONS | ## CPV Codes ### Divisions - 50 - Repair and maintenance services ### Codes - 50111100 - Vehicle-fleet management services ## Release History - 9 Nov 2023 at 13:19 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/5e539a95-ca8c-4244-a115-b751f423b5f7 - 6 Jan 2023 at 12:07 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/cf1ef59e-ee96-4e7b-8c5d-bc283d32033c ## Documents - https://www.contractsfinder.service.gov.uk/Notice/5e539a95-ca8c-4244-a115-b751f423b5f7 9th November 2023 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/cf1ef59e-ee96-4e7b-8c5d-bc283d32033c 6th January 2023 - Opportunity notice on Contracts Finder ## Notice URLs - https://www.gloucestershire.gov.uk - https://www.supplyingthesouthwest.org.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-b3c55d09-225d-49cc-9d94-90698623897c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-b3c55d09-225d-49cc-9d94-90698623897c.json.