--- title: "The provision of Electronic Signing Software" ocid: "ocds-b5fd17-b412ecf3-25bb-4f67-b3f8-dd1cbc368e2e" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-b412ecf3-25bb-4f67-b3f8-dd1cbc368e2e" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-b412ecf3-25bb-4f67-b3f8-dd1cbc368e2e.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-b412ecf3-25bb-4f67-b3f8-dd1cbc368e2e.json" source: "Contracts Finder" current_stage: "Tender" buyer: "WEST MIDLANDS COMBINED AUTHORITY" published: "2022-03-09" --- # The provision of Electronic Signing Software Buyer: WEST MIDLANDS COMBINED AUTHORITY Current stage: Tender OCID: ocds-b5fd17-b412ecf3-25bb-4f67-b3f8-dd1cbc368e2e [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-b412ecf3-25bb-4f67-b3f8-dd1cbc368e2e) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-b412ecf3-25bb-4f67-b3f8-dd1cbc368e2e.json) ## Summary The West Midlands Combined Authority (WMCA) is currently conducting a tender for the provision of Electronic Signing Software, aiming to implement a solution for capturing electronic signatures on contracts and related documents. This procurement falls under the services category, specifically within the document management system sector. The tender is evaluated based on a 60/40 price-to-quality ratio, with a closing date for submissions set for 1200 on Friday, 25th March 2022. The initial contract period will commence on 11th April 2022 and is expected to last for 12 months, with the potential for two extensions of one year each. Bidders must demonstrate data protection and cyber-security credentials and are encouraged to use the BravoSolution e-tendering portal for submissions. This tender presents a valuable opportunity for businesses, particularly those focused on software development, document management, and cyber-security solutions. Companies that can effectively address the needs of the WMCA by offering scalable electronic signing solutions, extensive user training, and robust security measures will be well-positioned to compete in this tender process. Additionally, small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are encouraged to participate, provided they can meet the stringent requirements set forth by the WMCA. ## Notice The West Midlands Combined Authority (WMCA) is looking to appoint a supplier to provide a solution for legally capturing electronic signatures on its contracts, letters and for other requirements. Bidders are asked to complete a pricing form based on providing costs for 0-10, 11-20, 21-30, 31-40, 41-50 and 50+ licences per annum for completion of different types of documents. It is envisaged that 38 licences will be required initially across the WMCA teams listed below but final numbers will be dependent on costs and availability of budget: Governance - 1 off Procurement - 20 off Legal - 7 off Finance - 5 off Digital & Data - 5 off The WMCA requires an initial contract period of 12 months with an option to extend for an additional 1 + 1 years. Initial User training will be required and a maximum 24hr response time for queries. The WMCA is a Public Authority so any bidder will have to be able to demonstrate significant relevant data protection / cyber-security credentials such as ISO/IEC 27701:2013 accreditation. Bidders will need to hold appropriate levels of cyber security insurance cover to indemnify the WMCA should we be subjected to proceedings from the Information Commissioner's Office or a claim for damages resulting from a supplier breach. The internal governance is in place to sign electronically and contracts can be signed by one authorised signatory by manuscript or electronic methods. For documents that are required to be executed as a Deed, there is a requirement for either a manuscript seal and an authorised signatory or for two authorised signatories by electronic means. This Request for Quotation is being evaluated on the basis of 60/40 price/quality and the closing date for submissions is 1200 on Friday 25th March 2022. If you have any clarification questions the deadline for submitting them is 1200 on Monday 21st March 2022. In order to access the documents and submit a bid please do so through BravoSolution, the WMCA's e-tendering portal (https://wmca.bravosolution.co.uk). The tender reference is itt_1054 and if you are not already registered on BravoSolution it is free and usually only takes a few minutes to do so. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/429263bd-5505-405f-b616-5cba1b0a16dd | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 9 Mar 2022 | | Submission deadline | 25 Mar 2022 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 10 Apr 2022 - 10 Apr 2023 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WEST MIDLANDS COMBINED AUTHORITY | | Locality | BIRMINGHAM | | Post town | Birmingham | | Postcode | B19 3SD | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG31 Birmingham | | Local authority | Birmingham | | Electoral ward | Newtown | | Westminster constituency | Birmingham Ladywood | | Delivery location | TLG West Midlands (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48311100 - Document management system ## Release History - 9 Mar 2022 at 12:46 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/429263bd-5505-405f-b616-5cba1b0a16dd ## Documents - https://www.contractsfinder.service.gov.uk/Notice/429263bd-5505-405f-b616-5cba1b0a16dd 9th March 2022 - Opportunity notice on Contracts Finder ## Notice URLs - http://www.wmca.org.uk - https://wmca.bravosolution.co.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-b412ecf3-25bb-4f67-b3f8-dd1cbc368e2e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-b412ecf3-25bb-4f67-b3f8-dd1cbc368e2e.json.