---
title: "Multifunctional Devices, Managed Print and Content Services and Records and Information Management - Lot 3"
ocid: "ocds-b5fd17-b4787624-4b17-4730-900c-11ba568669b4"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-b4787624-4b17-4730-900c-11ba568669b4"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-b4787624-4b17-4730-900c-11ba568669b4.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-b4787624-4b17-4730-900c-11ba568669b4.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "CROWN COMMERCIAL SERVICE"
published: "2020-03-23"
---

# Multifunctional Devices, Managed Print and Content Services and Records and Information Management - Lot 3

Buyer: CROWN COMMERCIAL SERVICE  
Current stage: Award  
OCID: ocds-b5fd17-b4787624-4b17-4730-900c-11ba568669b4

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## Summary

The Crown Commercial Service is conducting a public procurement process for "Multifunctional Devices, Managed Print and Content Services and Records and Information Management - Lot 3", valued at £125 million. This service falls under the category of Office machinery, equipment and supplies, with a specific focus on managed print and content management solutions tailored for Contracting Authorities across the United Kingdom. The procurement method is an open procedure, allowing a broad participation of suppliers. The contract period commenced on 27th October 2016 and concluded on 26th October 2020, while the award notice was published on 23rd March 2020.

This tender presents a significant opportunity for businesses in the managed print services and content management sectors, particularly those capable of providing a fully outsourced solution that includes hardware, software, and ongoing management. Small and medium enterprises (SMEs) are encouraged to participate, given their eligibility in this procurement. The successful delivery of such services could also benefit from expertise in document management systems, electronic data management, and security management, making this an attractive opportunity for various businesses in related fields seeking to expand their service offerings.

## Notice

The provision of Managed Print and Content Management Services throughout the United Kingdom tailored to provide managed print strategies and content management solutions involving Automation / Optimisation. The duration of the Lot 3 Framework Agreement is for four (4) years (48 months), with a maximum Call Off Contract period of seven (7) years (84 months). The scope of this Lot 3 Managed Print and Content Management Services is for the provision of a Fully Outsourced solution which enables strategic management of information including printed output which is tailored to the requirements of Contracting Authorities. As part of the overall delivery of a Fully Outsourced Solution the Potential Provider shall provide hardware,software, applications and ongoing management of the solution, as appropriate and consultancy services. Potential Providers shall be able to provide all of the following requirements of Managed Print Services: - Optimal range of equipment; - Security management; - Inventory management; - Online notification system; - Automated work-flow/business optimisation process; - Third parties and multi vendor fleet-management; - Post- order maintenance services. The following Content Management Services shall only be delivered as enhanced Services, in addition to the above, as part of the Fully Outsourced solution. - Document/ information; - Supporting mobile workforce; - Electronic Document and Records Management Systems (EDRMS); - Hybrid mail. Additional information: Due to the current COVID-19 pandemic, Crown Commercial Service (CCS) believes that the first condition set out in Regulation 72(1)(c) Public Contracts Regulations 2015 has been fulfilled in respect of the Framework Agreement. Crown Commercial Service has taken the decision to extend existing framework agreements that were due for reprocurement for a period of twelve (12 months). This is to enable CCS resource to be diverted to procuring urgent requirements to deal with COVID-19 consequences and to relieve pressure on the supply chain while short staffed, to enable businesses to continue to deliver services and goods to customers. CCS intends to deliver replacement framework agreements as quickly as possible after the initial COVID-19 impact

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/9533daa9-4407-4cb4-9381-cda9679ba67c |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (above threshold) |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 23 Mar 2020 |
| Submission deadline | 5 Sep 2016 |
| Future notice date | Not specified |
| Award date | 25 Oct 2016 |
| Contract period | 26 Oct 2016 - 26 Oct 2020 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £125,000,000 |
| Lots value | Not specified |
| Awards value | £125,000,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CROWN COMMERCIAL SERVICE |
| Locality | LIVERPOOL |
| Post town | Liverpool |
| Postcode | L3 9PP |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD7 Merseyside |
| ITL 3 | TLD72 Liverpool |
| Local authority | Liverpool |
| Electoral ward | City Centre North |
| Westminster constituency | Liverpool Riverside |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | PLEASE REFER TO ATTACHED LIST OF SUCCESSFUL SUPPLIER'S |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 48 - Software package and information systems
- 50 - Repair and maintenance services
- 64 - Postal and telecommunications services
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 92 - Recreational, cultural and sporting services

### Codes

- 30100000 - Office machinery, equipment and supplies except computers, printers and furniture
- 48311100 - Document management system
- 48613000 - Electronic data management (EDM)
- 50310000 - Maintenance and repair of office machinery
- 64216200 - Electronic information services
- 72212311 - Document management software development services
- 72212780 - System, storage and content management software development services
- 72512000 - Document management services
- 79131000 - Documentation services
- 79521000 - Photocopying services
- 79800000 - Printing and related services
- 79995100 - Archiving services
- 79999100 - Scanning services
- 92512000 - Archive services

## Release History

- 23 Mar 2020 at 12:02 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/9533daa9-4407-4cb4-9381-cda9679ba67c

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/9533daa9-4407-4cb4-9381-cda9679ba67c
  23rd March 2020 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/392a6508-edab-4311-a586-62bd3156cf07
  MFD's - RM3781 Lot 3
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/b28a0dc6-99b3-428b-8b13-a25e2c5921e1
  RM3781 Lot 3 Corrigendum.pdf

## Notice URLs

- http://www.gov.uk/ccs

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-b4787624-4b17-4730-900c-11ba568669b4. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-b4787624-4b17-4730-900c-11ba568669b4.json.