---
title: "BFI Luminous 2024 Gala Production Management - AWARD"
ocid: "ocds-b5fd17-b4f23248-368b-4068-851b-f6ce5a1ff39c"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-b4f23248-368b-4068-851b-f6ce5a1ff39c"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-b4f23248-368b-4068-851b-f6ce5a1ff39c.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-b4f23248-368b-4068-851b-f6ce5a1ff39c.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "BFI"
published: "2024-03-04"
---

# BFI Luminous 2024 Gala Production Management - AWARD

Buyer: BFI  
Current stage: Award  
OCID: ocds-b5fd17-b4f23248-368b-4068-851b-f6ce5a1ff39c

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-b4f23248-368b-4068-851b-f6ce5a1ff39c)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-b4f23248-368b-4068-851b-f6ce5a1ff39c.json)

## Summary

The BFI is inviting bids for the BFI Luminous 2024 Gala Production Management. The procurement involves designing and executing a vision for a glamorous evening to celebrate British film and BFI's work. The procurement method is selective, with a tender period ending on 12th January 2024. The contract period is from 26th February 2024 to 25th February 2025. The awarded supplier is Premier, with a contract value of £173,633.25. The BFI seeks a collaboration with a production company to create a high-profile and contemporary event.

This tender opportunity is well-suited for creative production companies experienced in event services and cultural event organization. The procurement stage is in the award phase, indicating that a supplier has been selected. Businesses specializing in gala production, event management, and creative design are encouraged to explore this opportunity. The BFI aims to work closely with the selected company to deliver a memorable and impactful Gala event that aligns with its charitable messaging and elegant aesthetic.

## Notice

We are seeking a creative collaboration with a production company that can design and execute a spectacular vision for LUMINOUS 2024. Our aim is for an elegant and beautiful evening that successfully highlights the importance of our charitable work and the incredible resources we have to share that are held by the BFI National Archive. Guests will feel honoured to attend this high profile and glamorous night which feels contemporary, inclusive, fresh and slick. We are looking for a reliable and inspired team that can design and produce all creative elements seamlessly whilst working closely with the Head of Events (F&E, BFI) and BFI Fundraising & Enterprise team colleagues on the charitable messaging. We would like the chosen company to: o Help the BFI to create an elegant and beautiful evening that celebrates the best of British film and the work of the BFI. o To be responsible for creating, designing and rolling out all design elements for the Gala from the creation of the overall aesthetic, visual identity, hero imagery to rolling out all collateral. Crucially, we are looking for a team who can ensure the same high level, luxury aesthetic carries through from the invitation to the atmosphere of the venue on the night. o This includes the red carpet arrivals, the auction exhibition, the reception and dining area ambience and entertainment. o This will involve creating all on-screen video content as well as designing and installing screens to wow and capture the imagination of our guests. o Advise on maximising the venue, including the best event layout and set up - producing detailed floor plans and visuals of the event spaces and guest flow throughout the planning period o To adopt innovative thinking and cover all logistical plans and preparation of the event in liaison with the Head of Events (BFI), and in-line with the agreed budget, including: o Delivering all production for stage, stage management, lighting, live auction, party atmosphere for live performers, sound, rigging, decorative and logistical personnel. o Support the delivery of sponsorship requirements. o Manage the requirements of the live musical acts and act as showrunner for the night. o Booking and briefing talent cars. o Overseeing all production installation and de-installation according to rules and procedures determined by the venue and within allotted hours of venue hire (8am-8am - 24 hour hire). o In collaboration with the BFI, feed into a detailed Event Schedule with timings for catering, press, talent arrivals, speeches, filmed-material, auction, live performances. o Provide all stage management and production management personnel. o Film, edit and create all on-screen content including graphics as well as specific VT: Additional information regarding the requirement is provided in the ITT.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/51d9f9de-1005-4ea1-9962-2e5a600fe8c5 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 4 Mar 2024 |
| Submission deadline | 12 Jan 2024 |
| Future notice date | Not specified |
| Award date | 16 Feb 2024 |
| Contract period | 26 Feb 2024 - 25 Feb 2025 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £173,633 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BFI |
| Locality | WATERLOO |
| Post town | South East London |
| Postcode | SE1 8XT |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI4 Inner London - East |
| ITL 3 | TLI45 Lambeth |
| Local authority | Lambeth |
| Electoral ward | Waterloo & South Bank |
| Westminster constituency | Vauxhall and Camberwell Green |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | PREMIER |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79952000 - Event services
- 79952100 - Cultural event organisation services

## Release History

- 4 Mar 2024 at 10:36 - AwardUpdate - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/51d9f9de-1005-4ea1-9962-2e5a600fe8c5
- 4 Mar 2024 at 10:34 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/51d9f9de-1005-4ea1-9962-2e5a600fe8c5

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/51d9f9de-1005-4ea1-9962-2e5a600fe8c5
  4th March 2024 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-b4f23248-368b-4068-851b-f6ce5a1ff39c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-b4f23248-368b-4068-851b-f6ce5a1ff39c.json.