---
title: "Election Management System Software"
ocid: "ocds-b5fd17-b5b4093b-7cb2-4a0c-80b2-dfad605132b9"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-b5b4093b-7cb2-4a0c-80b2-dfad605132b9"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-b5b4093b-7cb2-4a0c-80b2-dfad605132b9.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-b5b4093b-7cb2-4a0c-80b2-dfad605132b9.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "HAMPSHIRE COUNTY COUNCIL"
published: "2026-04-10"
---

# Election Management System Software

Buyer: HAMPSHIRE COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-b5b4093b-7cb2-4a0c-80b2-dfad605132b9

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## Summary

Chichester District Council has awarded a contract for the provision of its Election Management System (EMS) Software through a Direct Award from the Crown Commercial Service RM6259 Vertical Application Solutions Framework. This contract facilitates the continuation of the Council's statutory electoral registration and election administration functions. The software falls under the industry category of "Software package and information systems" and is located in the South East of England. The procurement process was selective and concluded with the award stage on 24th March 2026. The contract commenced on 1st April 2026 and will run until 31st March 2031, with a total value of £124,000. Hampshire County Council acted as the buying organisation for this procurement.

This tender presents significant growth opportunities for businesses involved in software development and managed support services, particularly those that provide statutory updates, system maintenance, and helpdesk support crucial for government contracts. Small and medium-sized enterprises could find this a particularly attractive opportunity due to the specified suitability for SMEs. Businesses capable of delivering software solutions that ensure compliance and operational continuity during peak periods would be well-aligned to compete for similar tenders. Participation in such frameworks can serve as a platform for expanding government and public sector contracts.

## Notice

Chichester District Council has awarded a contract for the provision of its Election Management System (EMS) through a Direct Award call off under the Crown Commercial Service RM6259 Vertical Application Solutions Framework. The contract ensures the continued operation of the Council's statutory electoral registration and election administration functions, including electoral register maintenance, postal and absent vote processing, election delivery and count management. The arrangements include the supply of the Civica Xpress EMS and associated WebReg module, together with software licensing, statutory updates, system maintenance, helpdesk support, and extended support during peak election periods. These services ensure the Council can maintain a fully compliant and uninterrupted statutory registration system, preserving data integrity and operational continuity for all election related activities. The contract provides software and managed support services only. It does not include any physical works, hardware supply, infrastructure changes, staffing transfers, or construction related activity.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/aa15571d-4e75-4d89-80a3-42ef4cf1ff8d |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Goods |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 10 Apr 2026 |
| Submission deadline | 23 Mar 2026 |
| Future notice date | Not specified |
| Award date | 24 Mar 2026 |
| Contract period | 31 Mar 2026 - 31 Mar 2031 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £124,000 |
| Lots value | Not specified |
| Awards value | £124,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HAMPSHIRE COUNTY COUNCIL |
| Locality | WINCHESTER |
| Post town | Southampton |
| Postcode | SO23 8ZB |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ3 Hampshire and Isle of Wight |
| ITL 3 | TLJ36 Central Hampshire |
| Local authority | Winchester |
| Electoral ward | St Michael |
| Westminster constituency | Winchester |
| Delivery location | TLJ South East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CIVICA |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 10 Apr 2026 at 15:03 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/aa15571d-4e75-4d89-80a3-42ef4cf1ff8d

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/aa15571d-4e75-4d89-80a3-42ef4cf1ff8d
  10th April 2026 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-b5b4093b-7cb2-4a0c-80b2-dfad605132b9. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-b5b4093b-7cb2-4a0c-80b2-dfad605132b9.json.