---
title: "Electronic Document and Records Management Solution (EDRMS), Digital Mailroom and Digital Signatures."
ocid: "ocds-b5fd17-b652ed3e-c47a-47e4-b7fe-b918af134f24"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-b652ed3e-c47a-47e4-b7fe-b918af134f24"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-b652ed3e-c47a-47e4-b7fe-b918af134f24.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-b652ed3e-c47a-47e4-b7fe-b918af134f24.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "FUTURES HOUSING GROUP LIMITED"
published: "2020-11-06"
---

# Electronic Document and Records Management Solution (EDRMS), Digital Mailroom and Digital Signatures.

Buyer: FUTURES HOUSING GROUP LIMITED  
Current stage: Award  
OCID: ocds-b5fd17-b652ed3e-c47a-47e4-b7fe-b918af134f24

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## Summary

Futures Housing Group Limited is conducting a public procurement for an Electronic Document and Records Management Solution (EDRMS), which also includes a Digital Mailroom and Digital Signatures capabilities. This procurement falls under the services category, specifically focusing on document management services. The process was initiated with the publication of the tender on 20th January 2020, with a tender deadline set for 9th March 2020. The award was subsequently made on 26th August 2020 to Technology Services Group Ltd, with the contract running from 1st September 2020 to 2nd August 2023.

This tender presents significant opportunities for businesses in the technology and document management sectors, particularly those offering innovative solutions for digital transformation. Small to medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) equipped with cutting-edge technologies related to cloud services, document digitisation, or security-enhanced digital signatures would be well-suited to compete for similar future contracts, especially given the strategic emphasis on modernising ICT services.

## Notice

Futures Housing Group is looking to establish whether there is an EDRMS that better suits the needs of the organisation, giving consideration to how this aligns strategically to the direction of the ICT service in relation to areas such as the deployment of Microsoft/Office 365 and SharePoint; Cloud; and digital transformation, factors which were not prevalent when the current Documotive solution was procured. In addition, FHG are also looking to include extended capability beyond that of a core EDRMS: Digital Mailroom - the digitisation of inbound and outbound mail using intelligent document creation and processing techniques, aligned with document scanning, document capture, postal payment technology etc; and Digital Signatures - an evolution of electronic signatures, providing greater security, that are used on digital documents and forms as proof of identity. Additional information: All documents may be found using the following link https://www.procuringourfutures.co.uk/?post_type=tenders&p=1726&preview=true

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/a2ffb1ee-18e3-423c-80c9-fd0b2a578551 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (above threshold) |
| Tender suitability | SME, VCSE |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 6 Nov 2020 |
| Submission deadline | 9 Mar 2020 |
| Future notice date | Not specified |
| Award date | 25 Aug 2020 |
| Contract period | 31 Aug 2020 - 2 Aug 2023 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £685,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | FUTURES HOUSING GROUP LIMITED |
| Locality | RIPLEY |
| Post town | Derby |
| Postcode | DE5 3SW |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF13 South and West Derbyshire |
| Local authority | Amber Valley |
| Electoral ward | Crich & South Wingfield |
| Westminster constituency | Amber Valley |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | TECHNOLOGY SERVICES GROUP |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72512000 - Document management services

## Release History

- 6 Nov 2020 at 10:50 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/a2ffb1ee-18e3-423c-80c9-fd0b2a578551
- 20 Jan 2020 at 09:09 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/8f03dcc1-a6a8-4522-97fe-dfaf1508a3de

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/a2ffb1ee-18e3-423c-80c9-fd0b2a578551
  6th November 2020 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/8f03dcc1-a6a8-4522-97fe-dfaf1508a3de
  20th January 2020 - Opportunity notice on Contracts Finder

## Notice URLs

- https://www.procuringourfutures.co.uk/?post_type=tenders&p=1726&preview=true

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-b652ed3e-c47a-47e4-b7fe-b918af134f24. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-b652ed3e-c47a-47e4-b7fe-b918af134f24.json.