--- title: "Print Procurement services" ocid: "ocds-b5fd17-b68341ba-31fb-49f4-8056-26aa992b54cd" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-b68341ba-31fb-49f4-8056-26aa992b54cd" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-b68341ba-31fb-49f4-8056-26aa992b54cd.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-b68341ba-31fb-49f4-8056-26aa992b54cd.json" source: "Contracts Finder" current_stage: "Tender" buyer: "PHOENIX COMMUNITY HOUSING - LONDON" published: "2021-03-02" --- # Print Procurement services Buyer: PHOENIX COMMUNITY HOUSING - LONDON Current stage: Tender OCID: ocds-b5fd17-b68341ba-31fb-49f4-8056-26aa992b54cd [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-b68341ba-31fb-49f4-8056-26aa992b54cd) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-b68341ba-31fb-49f4-8056-26aa992b54cd.json) ## Summary The procurement process involves Phoenix Community Housing, a not-for-profit housing association based in London, seeking print procurement services for their resident communications. The tender, titled "Print Procurement services," falls under the industry category of printing and related services. Currently in the open procurement stage, the tender period is set to conclude on 11th March 2021, with the contract expected to commence shortly thereafter, on 12th March 2021. The estimated contract value is £70,000 and the procurement method is an open procedure below threshold. This tender presents significant opportunities for businesses specialising in creative design, data processing, and mailing services, particularly those experienced in sustainable printing solutions and GDPR compliance. Small and medium enterprises (SMEs) that can demonstrate the capability to integrate with Microsoft's Dynamics 365 and SharePoint systems would be particularly well-suited to compete. As Phoenix Community Housing seeks an integrated supplier to enhance their print and mailing capabilities, businesses possessing innovative approaches to print and fulfilment are encouraged to participate in this procurement opportunity. ## Notice 1. About Phoenix Community Housing Phoenix Community Housing is a not-for-profit, resident-led housing association based in south London. We own and manage more than 6,300 homes in the Lewisham wards of Bellingham, Whitefoot and Downham, and are now starting to build our first new homes. 2. About our print and mailing activities We send regular print mailings and correspondence to our residents and other stakeholders. While increasingly we look to send correspondence and documentation to residents by email or electronic methods, we recognise that many of our residents prefer to receive print information or are not online and that there are certain documents that we are required to provide hard copies of. Dependent on the quantity of recipients, these mailings may be processed internally by our staff or using our online mail portal. For larger mailings or creative campaigns, which include artworking or more complex print jobs, we use external mailing houses. We are now looking to procure an integrated print and mailing house supplier. 3. Scope The new supplier will deliver: - creative design, data processing, print, fulfilment and mailing services (and creative design work as appropriate) for specified, regular resident communications and correspondence and, - print and mailing house services for ad-hoc resident mailings. Both elements of the scope incorporate marketing and service-related communications. Specified and regular resident communications an...) We expect that: - All materials and jobs will include some recipients who require materials in a large print accessible format - this should be anticipated and designed into the process - All jobs will include a 2 stage amend process - The supplier will have experience of integrating with Dynamics 365 and SharePoint and/or be able to propose solutions that update the Dynamics 365 timeline with a record of mailings to individuals and save documents to the relevant SharePoint locations. - Supplier to have the potential to integrate a print queue to third party function. i.e. being able to automatically send letters to residents via the supplier or propose a solution to this. - All printed materials are produced sustainably, using vegetable ink and recyclable / FSC certified paper stocks. Any enclosures are paper-based or made from compostable film. - Any supplier is GDPR compliant and can evidence this. The lot does not include: - Print works that do not include a mailing element or any personal data (e.g. names and addresses) - for example, print of publications or leaflets for general distribution that will not be posted or include personal information (e.g. vinyl banners, posters, large format materials and handbooks/corporate publications) - General creative design work (e.g. marketing and campaign materials, artworking for corporate publications and the annual report project) Responses to the brief will be evaluated on the basis of quality and cost. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/92599f7b-5744-4585-b858-6771a4c4385b | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 2 Mar 2021 | | Submission deadline | 11 Mar 2021 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 12 Mar 2021 - 13 Mar 2021 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £70,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | PHOENIX COMMUNITY HOUSING - LONDON | | Locality | LONDON | | Post town | South East London | | Postcode | SE6 2RP | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI4 Inner London - East | | ITL 3 | TLI44 Lewisham and Southwark | | Local authority | Lewisham | | Electoral ward | Catford South | | Westminster constituency | Lewisham East | | Delivery location | TLI London | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79800000 - Printing and related services - 79810000 - Printing services - 79820000 - Services related to printing - 79823000 - Printing and delivery services - 79824000 - Printing and distribution services ## Release History - 2 Mar 2021 at 17:45 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/92599f7b-5744-4585-b858-6771a4c4385b ## Documents - https://www.contractsfinder.service.gov.uk/Notice/92599f7b-5744-4585-b858-6771a4c4385b 2nd March 2021 - Opportunity notice on Contracts Finder - https://www.mytenders.co.uk/search/show/search_view.aspx?ID=MAR161489 NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at the link provided. ## Notice URLs - http://www.phoenixch.org.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. 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