---
title: "Provision of Paperless Board Meeting Solution"
ocid: "ocds-b5fd17-b77acb20-2a84-4a3a-8904-9c1f173604f2"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-b77acb20-2a84-4a3a-8904-9c1f173604f2"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-b77acb20-2a84-4a3a-8904-9c1f173604f2.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-b77acb20-2a84-4a3a-8904-9c1f173604f2.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "DRIVER & VEHICLE LICENSING AGENCY"
published: "2020-04-30"
---

# Provision of Paperless Board Meeting Solution

Buyer: DRIVER & VEHICLE LICENSING AGENCY  
Current stage: Award  
OCID: ocds-b5fd17-b77acb20-2a84-4a3a-8904-9c1f173604f2

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-b77acb20-2a84-4a3a-8904-9c1f173604f2)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-b77acb20-2a84-4a3a-8904-9c1f173604f2.json)

## Summary

The Driver & Vehicle Licensing Agency (DVLA) based in Swansea, Wales, recently awarded a contract for the "Provision of Paperless Board Meeting Solution" through a selective procurement method, as part of a framework agreement. The contract, valued at £19,000, focuses on IT services, particularly consulting and software development, and includes a contract period from 9th May 2020 to 8th May 2021. The tender process concluded on 16th April 2020, prior to the contract award date of 23rd April 2020, which has now been publicly announced.

This tender presents opportunities for businesses specialising in IT solutions, particularly those providing software development and document management systems. Companies that can offer secure portals for sharing sensitive documents, along with functionalities such as email support and document annotation, would be particularly well-suited to compete. With a requirement for high attachment capacities and multi-device accessibility, firms operating in digital transformation services could find significant potential for growth through similar future contracts.

## Notice

Solution to share electronic board materials (packs) which must be accessible externally over the internet on a variety of devices (Apple and Android tablets). The system must be capable of handling 'Official' level documents with appropriate IT and policy based controls and the following: *Provide a secure portal to share board packs over the internet *Must have support for common document format and the ability to create, read and edit documents *Must be accessible on Android, Apple and Windows devices *Must have the ability to email *Must have a sufficiently high attachment capacity *Must allow personal annotations on documents *Must allow shared annotations on documents *Must allow the ability to be administered internally by the Corporate Secretary *35 licences Scope of contract to allow increase of up to 50 user licences per annum.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/f056221b-ea34-4a17-b0ea-a47dee224132 |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 30 Apr 2020 |
| Submission deadline | 16 Apr 2020 |
| Future notice date | Not specified |
| Award date | 22 Apr 2020 |
| Contract period | 8 May 2020 - 8 May 2021 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £19,000 |
| Lots value | Not specified |
| Awards value | £19,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DRIVER & VEHICLE LICENSING AGENCY |
| Locality | SWANSEA |
| Post town | Swansea |
| Postcode | SA6 7JL |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL4 Mid and South West Wales |
| ITL 3 | TLL43 Swansea |
| Local authority | Swansea |
| Electoral ward | Mynydd-bach |
| Westminster constituency | Swansea West |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | AZEUS |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 30 Apr 2020 at 14:19 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/f056221b-ea34-4a17-b0ea-a47dee224132

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/f056221b-ea34-4a17-b0ea-a47dee224132
  30th April 2020 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-b77acb20-2a84-4a3a-8904-9c1f173604f2. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-b77acb20-2a84-4a3a-8904-9c1f173604f2.json.