--- title: "DDaT24470 - Process Management System" ocid: "ocds-b5fd17-b82ece4d-9284-4828-9743-f04d9b060f49" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-b82ece4d-9284-4828-9743-f04d9b060f49" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-b82ece4d-9284-4828-9743-f04d9b060f49.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-b82ece4d-9284-4828-9743-f04d9b060f49.json" source: "Contracts Finder" current_stage: "Planning" buyer: "UK SHARED BUSINESS SERVICES LIMITED" published: "2024-10-30" --- # DDaT24470 - Process Management System Buyer: UK SHARED BUSINESS SERVICES LIMITED Current stage: Planning OCID: ocds-b5fd17-b82ece4d-9284-4828-9743-f04d9b060f49 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-b82ece4d-9284-4828-9743-f04d9b060f49) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-b82ece4d-9284-4828-9743-f04d9b060f49.json) ## Summary The UK Shared Business Services Limited is in the planning stage of a tender for a Process Management System entitled "DDaT24470 - Process Management System". This procurement process is intended to secure a robust commercial governance and assurance structure for the Department for Energy Security and Net Zero (DESNZ). Scheduled industry engagement will conclude on 8th November 2024. The procurement falls under the software package and information systems category (CPV: 48000000) and is located in the United Kingdom. This tender offers substantial opportunities for businesses specialising in IT services, particularly those focusing on software development and process management solutions. SMEs and VCSEs are encouraged to apply as the project seeks innovative solutions that streamline administrative processes and enhance data accuracy. Ideal candidates would be those capable of delivering a user-friendly process management system with enhanced automation, data visualisation, and strong audit trails, creating efficiencies and reducing costs associated with manual tasks and errors. ## Notice The Department for Energy Security and Net Zero (DESNZ) is focused on the energy portfolio from the former Department for Business, Energy and Industrial Strategy (BEIS). Our focus is securing our long-term energy supply, bringing down bills and halving inflation. Provision of a Process Management System to provide a robust commercial governance and assurance structure supporting the needs of the customer. The team provide a robust commercial governance and assurance structure supporting the needs of the Department for Energy Security and Net Zero (DESNZ), the Department for Science, Innovation and Technology (DSIT), and Integrated Corporate Services (ICS) including their respective Partner Organisations (POs). Over time the team have experienced a gradual increase in the volume, scope and complexity of projects that come through their Commercial Assurance Board (CAB). The current process involves a significant amount of time manually creating, populating, circulating and updating a range of excel sheets which feed into the daily operations of the commercial team. This requires constant management and often leads to additional unnecessary work and a duplication of efforts. There is also an increased risk of inaccuracies. The ultimate solution will create efficiencies and streamline administrative processes. It will track progress and decisions and hold detailed records of approvals. The data will need to be centrally visible to the team. Requirements: * A process management system which offers improved user-experience through the provision of visualised management information * Create significant efficiencies across the process, reducing costs associated with duplication of efforts, errors and/or inaccuracies in data * Removal or automation of non-value adding tasks * Improve the quality of data * Automate reporting requirements * Allow for the provision of a dashboard available for multiple stakeholder information * Provide a strong audit trail on documents, decisions and progress against commercial activity * Increase the capacity of the commercial assurance function and an enhanced service offering The functional and non-functional requirements outline the specific needs of the final solution. We recognise there may be innovative solutions available in the marketplace that removes the need of some critical criteria as listed below. Any solutions available that can produce the outcome of a process management system that meets the need and offers the required level of performance will be considered. Therefore, we will welcome details of all possible solutions available. Process flow maps have been included to assist suppliers in identifying solutions that could meet our requirement. Please find attached document for further details on this potential requirement and link to a questionnaire for feedback. Additional information: Any clarification questions in relation to this EOI can be emailed to sian.green@uksbs.co.uk ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/1b32c394-3332-4e3f-9284-0791fd6fae5d | | Notice type | Planned Procurement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 30 Oct 2024 | | Submission deadline | Not specified | | Future notice date | 8 Nov 2024 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UK SHARED BUSINESS SERVICES LIMITED | | Locality | SWINDON | | Post town | Swindon | | Postcode | SN2 1FF | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK7 Gloucestershire and Wiltshire | | ITL 3 | TLK71 Swindon | | Local authority | Swindon | | Electoral ward | Rodbourne Cheney | | Westminster constituency | Swindon North | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48000000 - Software package and information systems - 72000000 - IT services: consulting, software development, Internet and support ## Release History - 30 Oct 2024 at 12:10 - Planning - Planned Procurement Notice - https://www.contractsfinder.service.gov.uk/Notice/1b32c394-3332-4e3f-9284-0791fd6fae5d - 18 Oct 2024 at 13:17 - Planning - Planned Procurement Notice - https://www.contractsfinder.service.gov.uk/Notice/1b32c394-3332-4e3f-9284-0791fd6fae5d ## Documents - https://www.contractsfinder.service.gov.uk/Notice/1b32c394-3332-4e3f-9284-0791fd6fae5d 30th October 2024 - Early engagement notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/93321016-e084-4834-b018-09722bedfd61 Provision of Process Management System to provide a robust commercial governance and assurance structure supporting the needs of the customer. - https://www.contractsfinder.service.gov.uk/Notice/Attachment/6735d505-18ff-4e98-b8ac-2fe5c5b9cfc4 Process Flow Map - Detailing the current process - https://www.contractsfinder.service.gov.uk/Notice/Attachment/0e4d3e2c-2c2b-402e-ada4-dbc3b4cac6cd Process Flow Map - Detailing the current process - https://www.contractsfinder.service.gov.uk/Notice/Attachment/41658d48-f443-4172-8cec-0043f0fc4e6d Process Flow Map - Detailing the current process - https://www.contractsfinder.service.gov.uk/Notice/Attachment/2152bd29-9278-4ba0-aefb-cf3355820b77 Process Flow Map - Detailing the current process - https://forms.office.com/e/8gvmvc4jz6 Please submit your EOI responses through the attached link. - https://www.contractsfinder.service.gov.uk/Notice/Attachment/5997a780-768d-4d0f-bb9d-9d1e867a575a Updated version of the original RFI document, to include usage figures anticipated for the Process Management System. ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-b82ece4d-9284-4828-9743-f04d9b060f49. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-b82ece4d-9284-4828-9743-f04d9b060f49.json.