--- title: "PS17158 STFC Event Management System" ocid: "ocds-b5fd17-b8a31630-454a-4dda-93be-471854df9b12" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-b8a31630-454a-4dda-93be-471854df9b12" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-b8a31630-454a-4dda-93be-471854df9b12.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-b8a31630-454a-4dda-93be-471854df9b12.json" source: "Contracts Finder" current_stage: "Tender" buyer: "UK SHARED BUSINESS SERVICES LIMITED" published: "2017-08-29" --- # PS17158 STFC Event Management System Buyer: UK SHARED BUSINESS SERVICES LIMITED Current stage: Tender OCID: ocds-b5fd17-b8a31630-454a-4dda-93be-471854df9b12 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-b8a31630-454a-4dda-93be-471854df9b12) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-b8a31630-454a-4dda-93be-471854df9b12.json) ## Summary The UK Shared Business Services Limited (UK SBS) is currently managing a tender for the "PS17158 STFC Event Management System." This procurement falls under the industry category of software packages and information systems, specifically within the IT services sector. The tender period is open until 12 September 2017, with a future contract period commencing on 25 September 2017 and lasting until 24 September 2020. Interested bidders must comply with specific requirements outlined in the tender documents while taking note that all submissions must be directed through the appropriate channels as direct applications to the buyer are not accepted. This tender provides significant opportunities for businesses specialising in event management software and IT consulting services. Companies that can demonstrate the capability to design bespoke event solutions for workshops and conferences would be particularly well-suited to compete. Given UK SBS's commitment to improving efficiency in the public sector, firms offering innovative approaches to service delivery are encouraged to engage with this procurement process to potentially expand their market reach and enhance their service offerings to government clients. ## Notice CLOSING TIME FOR BIDS IS 12/09/2017 14:00 HOURS. DO NOT APPLY DIRECTLY TO THE BUYER. Aims The reason for this tender exercise is that STFC require an Event Management Service to replace a service which is coming to its end-of-life. The replacement service needs to allow for the bespoke creation of workshops and conferences for the SCD and ASTeC Department workshops and conferences, and match the very specific requirements in the requirements section below. The purpose of this evaluation process is to identify which bid best matches the very specific requirements set out below, and offers the most economically advantageous solution. About UK Shared Business Services Putting the business into shared services UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our customers improve efficiency, generate savings and modernise. It is our vision to become the leading provider for our customers of shared business services in the UK public sector, continuously reducing cost and improving quality of business services for Government and the public sector. Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations. Core services include Procurement, Finance, Grants Admissions, Human Resources, Payroll, ISS, and Property Asset Management all underpinned by our Service Delivery and Contact Centre teams. UK SBS is a people rather than task focused business. It's what makes us different to the traditional transactional shared services centre. What is more, being a not-for-profit organisation owned by its customers, UK SBS' goals are aligned with the public sector and delivering best value for the UK taxpayer. UK Shared Business Services Ltd changed its name from RCUK Shared Services Centre Ltd in March 2013. Our Customers Growing from a foundation of supporting the Research Councils, 2012/13 saw Business Innovation and Skills (BIS) transition their procurement to UK SBS and Crown Commercial Service (CSS - previously Government Procurement Service) Note : Please disregard any content in this notice that requests your organisation "to apply directly to the buyer" as this unfortunately a system generated error, that is outside of the Contracting Authorities control Additional information: UK Shared Business Services eSourcing As part of the strategic alliance between UK Shared Business Services Ltd (UK SBS) and Crown Commercial Service (CCS), UK SBS can use the CCS eSourcing Suite for future procurements. If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link 'Register for CCS eSourcing'. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing expressionofinterest@crowncommercial.gov.uk. Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered Bidder; and the name and contact details for the registered individual sending the email. Crown Commercial Service will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. The Sourcing documents can then be accessed on the eSourcing Suite at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in the Specification documents within Contracts Finder. As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk : Telephone: 0345 010 3503 Training documents to support Bidders utilise Emptoris CCS eSourcing are available in the Contracts Finder Tender documents section. Note : Please disregard any content in this notice that requests your organisation "to apply directly to the buyer" as this unfortunately a system generated error, that is outside of the Contracting Authorities control ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/d6924bb7-7c3b-469a-8363-9368aa83d989 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Other - | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 29 Aug 2017 | | Submission deadline | 12 Sep 2017 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 24 Sep 2017 - 24 Sep 2020 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UK SHARED BUSINESS SERVICES LIMITED | | Locality | SWINDON, | | Post town | Swindon | | Postcode | SN2 1FF | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK7 Gloucestershire and Wiltshire | | ITL 3 | TLK71 Swindon | | Local authority | Swindon | | Electoral ward | Rodbourne Cheney | | Westminster constituency | Swindon North | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support - 73 - Research and development services and related consultancy services ### Codes - 48000000 - Software package and information systems - 72000000 - IT services: consulting, software development, Internet and support - 73000000 - Research and development services and related consultancy services ## Release History - 29 Aug 2017 at 14:11 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/d6924bb7-7c3b-469a-8363-9368aa83d989 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/d6924bb7-7c3b-469a-8363-9368aa83d989 29th August 2017 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/df1f0c03-6fa0-4da8-8e3f-f2856f30ea55 PS17158 STFC Event Management System ITQ Invitation to Quote - https://www.contractsfinder.service.gov.uk/Notice/Attachment/041b6944-4c37-42e3-8d8f-a1cf5d8d0844 PS17158 STFC Event Management System ITQ Invitation to Quote questions TG (2) - https://www.contractsfinder.service.gov.uk/Notice/Attachment/324e2971-eac3-445e-9ef3-0827245bd755 S1 - Services purchasing contract - https://www.contractsfinder.service.gov.uk/Notice/Attachment/3b392ad1-69a4-426f-912f-fa3ccb242dad Bidder Training - https://www.contractsfinder.service.gov.uk/Notice/Attachment/d9d20aac-21df-42f1-b166-ecdd285ed551 Bidder - Logging into Emptoris for the first time - https://www.contractsfinder.service.gov.uk/Notice/Attachment/433589e5-1df0-46ba-b3b6-c612dd2f6d03 AW5.2 Price Schedule ## Notice URLs - https://gpsesourcing.cabinetoffice.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. 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