--- title: "Guildford Leisure Centres Management Contract" ocid: "ocds-b5fd17-ba28afc4-3c23-471f-94cb-d02db0db36eb" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-ba28afc4-3c23-471f-94cb-d02db0db36eb" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-ba28afc4-3c23-471f-94cb-d02db0db36eb.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-ba28afc4-3c23-471f-94cb-d02db0db36eb.json" source: "Contracts Finder" current_stage: "Planning" buyer: "GUILDFORD BOROUGH COUNCIL" published: "2024-09-18" --- # Guildford Leisure Centres Management Contract Buyer: GUILDFORD BOROUGH COUNCIL Current stage: Planning OCID: ocds-b5fd17-ba28afc4-3c23-471f-94cb-d02db0db36eb [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-ba28afc4-3c23-471f-94cb-d02db0db36eb) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-ba28afc4-3c23-471f-94cb-d02db0db36eb.json) ## Summary Guildford Borough Council is in the planning stage for the replacement of its current Leisure Centre Management Contract, set to expire on 30 September 2025. The contract falls under the industry category of Recreational, Cultural and Sporting Services, specifically noted by the CPV classification code 92000000. The procurement method will be a selective competitive procedure with negotiation, targeting SMEs, with key engagements set for 25th and 26th September 2024. Interested suppliers are encouraged to express interest by 12:00 on 20 September 2024, with further opportunities to discuss requirements and provide input at one-on-one meetings addressed during the market warming exercise. This procurement presents significant business growth opportunities for companies specialising in leisure centre management. The Council seeks partners that can invest in and enhance customer experience and financial performance of the facilities, indicating potential for long-term revenue and development strategies. This tender is especially suited for SMEs experienced in handling large-scale facility management contracts, and those capable of entering a 10-year term with a possible 5-year extension, sharing responsibilities for repairs, maintenance, and utility cost risks. Companies with innovative investment and funding solutions will have a competitive advantage in this procurement process. ## Notice Guildford Borough Council Market Warming Exercise This PIN is to alert interested suppliers that we are looking to identify potential service providers for the replacement of the current Guildford Borough Council Leisure Centre Management Contract which expires 30 SEP 2025. Those suppliers who wish to express an interest in this service requirement should email gabrielortiz@fmgconsulting.co.uk by 12:00 on 20 SEP 2024. Please find further information in the attached document. As part of this early market engagement, the Council is intending to hold one-to-one meetings with prospective operators on either Wednesday 25th September or Thursday 26th September. In order to participate in these meetings, prospective operators should contact gabrielortiz@fmgconsulting.co.uk to book a slot. In advance of these meetings, prospective operators are invited to provide brief written responses to the questions set out below. Please provide your response to these questions via email to Gabrielortiz@fmgconsulting.co.uk within 4 days of your allocated meeting slot: 1) The Council is considering a 10 year contract term, with the potential for an extension of up to 5 years. Does this fit with your expectations? 2) The Council is considering a landlord/tenant split of responsibilities in respect of repairs and maintenance, with the Council retaining responsibility for the structure and fabric of the facilities and the operator taking on responsibility for all other aspects of repairs and maintenance. What is your opinion/experience of this type of split of responsibilities? 3) What is your preferred approach to risk sharing of utility costs (including risk share on consumption and tariff price) within a Leisure Operating Contract of this nature? If your preferred approach differs from the standard market position, please explain how your solution would provide a more attractive risk sharing mechanism for both the Council and operator. 4) The Council wishes to invite prospective operators to propose investments into the facilities which will improve the customer experience and/or the financial performance of the facilities. The Council is keen to explore cost effective mechanisms for funding such investments. What is your experience of facility investments and what advice do you have regarding potential funding routes? 5) The Council is intending to use the Sport England template documentation as a starting point. Do you have any proposals for contract structures (e.g. agency agreements) which could help maximise financial savings for the Council? Do you have any experience of implementing any such contract structures and do you perceive any particular challenges or opportunities? ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/5fe97e49-8e92-4d64-a4bc-c41ecde0daeb | | Notice type | Planned Procurement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Selective | | Procurement method details | Competitive procedure with negotiation (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 18 Sep 2024 | | Submission deadline | Not specified | | Future notice date | 1 Oct 2024 | | Award date | Not specified | | Contract period | 3 Nov 2025 - 2 Nov 2035 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | GUILDFORD BOROUGH COUNCIL | | Locality | GUILDFORD | | Post town | Guildford | | Postcode | GU2 4BB | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ2 Surrey, East and West Sussex | | ITL 3 | TLJ25 West Surrey | | Local authority | Guildford | | Electoral ward | St Nicolas | | Westminster constituency | Guildford | | Delivery location | Not specified | ## CPV Codes ### Divisions - 92 - Recreational, cultural and sporting services ### Codes - 92000000 - Recreational, cultural and sporting services ## Release History - 18 Sep 2024 at 15:40 - Planning - Planned Procurement Notice - https://www.contractsfinder.service.gov.uk/Notice/5fe97e49-8e92-4d64-a4bc-c41ecde0daeb - 18 Sep 2024 at 15:37 - Planning - Planned Procurement Notice - https://www.contractsfinder.service.gov.uk/Notice/5fe97e49-8e92-4d64-a4bc-c41ecde0daeb - 12 Sep 2024 at 15:19 - Planning - Planned Procurement Notice - https://www.contractsfinder.service.gov.uk/Notice/5fe97e49-8e92-4d64-a4bc-c41ecde0daeb ## Documents - https://www.contractsfinder.service.gov.uk/Notice/5fe97e49-8e92-4d64-a4bc-c41ecde0daeb 18th September 2024 - Future opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/94704385-7bf1-4da7-baf5-1c7ef1c94131 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-ba28afc4-3c23-471f-94cb-d02db0db36eb. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-ba28afc4-3c23-471f-94cb-d02db0db36eb.json.