---
title: "Cloud Based Planning and Regulatory Services Information Management System - AWARD"
ocid: "ocds-b5fd17-ba82490e-b1b7-494b-b9b0-d758739bc946"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-ba82490e-b1b7-494b-b9b0-d758739bc946"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-ba82490e-b1b7-494b-b9b0-d758739bc946.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-ba82490e-b1b7-494b-b9b0-d758739bc946.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "OXFORD CITY COUNCIL"
published: "2025-05-19"
---

# Cloud Based Planning and Regulatory Services Information Management System - AWARD

Buyer: OXFORD CITY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-ba82490e-b1b7-494b-b9b0-d758739bc946

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## Summary

Oxford City Council has completed the procurement process for a "Cloud Based Planning and Regulatory Services Information Management System." This contract involves replacing the current on-premises system with a cloud-hosted solution, facilitating the migration of existing data and files. The Council, located in Oxford, is focused on ensuring the continuity of statutory services, with the current contract expiring in March 2026. The procurement process utilised an open procedure under the category of software package and information systems (CPV code 48000000). The award was given to Idox Software Ltd, and the contract period spans from 1st April 2025 to 31st March 2028. Although the tender period closed on 13th January 2025, the award announcement was published on 19th May 2025.

This tender provides significant opportunities for businesses specialising in cloud-based software solutions tailored to the public sector's planning and regulatory needs. Companies with a focus on efficient data management systems and those offering cloud migration services can find robust growth potential. The classification indicates a preference for industry-specific software packages, particularly beneficial for SMEs, as they can leverage their innovative approaches to meet the Council's enhanced requirements. While the contract is not suitable for VCSEs, those in the wider software industry capable of delivering comprehensive, scalable, and secure cloud solutions stand to establish or enhance their presence in the public procurement sector.

## Notice

This Contract is for a replacement information and document management system for Planning and Regulatory services at Oxford City Council and the associated migration of data and files from the existing systems to the replacement. The current contract with the current system is coming to an end in March 2026, and it is essential that a replacement system is identified and procured for continuity of statutory services within these teams. The Council has worked with a consultancy team to identify a system specification, which identifies requirements that the current system provides and also an improved set of requirements for more efficient data management. As the Council are also moving software from on-premises to cloud-hosted systems, with on-premises hosting to be decommissioned, the awarded system must be a cloud hosted solution.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/7cb06fce-dd17-4543-a892-fdb884a3a56c |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 May 2025 |
| Submission deadline | 13 Jan 2025 |
| Future notice date | Not specified |
| Award date | 6 May 2025 |
| Contract period | 31 Mar 2025 - 31 Mar 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | OXFORD CITY COUNCIL |
| Locality | OXFORD |
| Post town | Oxford |
| Postcode | OX1 1BX |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire |
| ITL 3 | TLJ14 Oxfordshire CC |
| Local authority | Oxford |
| Electoral ward | Holywell |
| Westminster constituency | Oxford West and Abingdon |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | IDOX SOFTWARE |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems
- 48100000 - Industry specific software package

## Release History

- 19 May 2025 at 11:23 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/7cb06fce-dd17-4543-a892-fdb884a3a56c

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/7cb06fce-dd17-4543-a892-fdb884a3a56c
  19th May 2025 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-ba82490e-b1b7-494b-b9b0-d758739bc946. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-ba82490e-b1b7-494b-b9b0-d758739bc946.json.