--- title: "SWBCLT Ashton Park School -- Tender for Cleaning Services" ocid: "ocds-b5fd17-bbfde5bf-adc9-11e6-9901-0019b9f3037b" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-bbfde5bf-adc9-11e6-9901-0019b9f3037b" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-bbfde5bf-adc9-11e6-9901-0019b9f3037b.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-bbfde5bf-adc9-11e6-9901-0019b9f3037b.json" source: "Contracts Finder" current_stage: "Award" buyer: "THE LITMUS PARTNERSHIP LTD" published: "2016-11-22" --- # SWBCLT Ashton Park School -- Tender for Cleaning Services Buyer: THE LITMUS PARTNERSHIP LTD Current stage: Award OCID: ocds-b5fd17-bbfde5bf-adc9-11e6-9901-0019b9f3037b [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-bbfde5bf-adc9-11e6-9901-0019b9f3037b) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-bbfde5bf-adc9-11e6-9901-0019b9f3037b.json) ## Summary The South West Bristol Cooperative Learning Trust is seeking tenders for a cleaning services contract at Ashton Park School, located in Bristol (BS3 2JL). This opportunity falls under the 'services' category with a total projected contract value of £435,000. The contract, commencing on 1st January 2017, has a fixed term until 31st December 2019 with a potential extension at the governing body's discretion. The current procurement stage is awarded, as indicated by the completion date of October 15, 2016. Interested bidders were initially required to submit Pre-Qualification Questionnaires (PQQ) by July 1, 2016. This tender represents a significant opportunity for businesses involved in cleaning services, particularly those with experience in the secondary education sector or with a strong operational presence in the Bristol area. Firms that can demonstrate compliance with high-quality service standards, innovative cleaning methodologies, and flexibility in delivery are well-suited to compete. The contract requires detailed management reporting, continuous quality assurance, and the capability to support an active school environment that operates for 195 days per academic year and a sports centre open 362 days annually, thereby creating avenues for growth through diverse service needs. ## Notice The successful tenderer will be required to provide cleaning services in the South West Bristol Cooperative Learning Trust's member schools. Initially this is solely at the following location: Ashton Park School, Bristol, BS3 2JL - currently there are 1 197 pupils and 220 teaching and support staff at Ashton Park. The Trust expects the successful tenderer to evidence, through their bid, how they shall support and complement its Cooperative values. The South West Bristol Co-operative Learning Trust aims to support young people and their families to raise standards of achievement, to raise aspirations, to provide additional motivating experiences and to challenge all learners to achieve more than they ever thought possible. We aim to share the expertise, views, expectations, resources and experience of all stakeholders, including young people, parents and carers, teaching and support staff, and members of the community. The cleaning contract being offered will commence on 1.1.2017 for an initial period of 3 years, concluding on 31.12.2019, with the opportunity to extend for a further period at the discretion of the governing body. This is the first time the market has been tested for the in-house cleaning service. This contract will be fixed price in nature with the successful contractor guaranteeing both the number of input hours to the contract and the quality of cleaning provision, which includes external window cleaning twice per annum. We are seeking a suitably experienced contractor who has current experience of working within the secondary school or HE/FE market place, ideally with a strong operational base within the Bristol or South West area, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when required moving forwards into this contract term. The scope of the contract covers all cleaning provision within the adjacent School buildings. The successful contractor will be expected to deliver a concise and detailed method of management reporting at the end of each month thus updating the senior management team within the School on the contract performance. The school is open for 195 academic and inset days, the sports centre for 362 days. There are significant and growing evening and weekend lettings requirements. The projected cost of cleaning for the current year is circa 145 000 GBP for all buildings on the campus at Ashton Park School, however it is believed that through equipment and cleaning material innovation and the effective recruitment, training and supervision of cleaning staff there is opportunity for improvement. The focus of our requirement is equally for a high quality cleaning service, fully compliant to the agreed specification at all times. Please Note: Further properties may be added to the contract during the tender process and during the life of the contract. Additional information: Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/swbclt_ashton_park_school The closing date for receipt of the Pre-Qualification Questionnaire is 1.7.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/292e4ea7-53a3-4210-884e-6d8e01d1c03d | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Restricted procedure | | Tender suitability | SME | | Awardee scale | Large | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 22 Nov 2016 | | Submission deadline | 1 Jul 2016 | | Future notice date | Not specified | | Award date | 14 Oct 2016 | | Contract period | 1 Jan 2017 - 31 Dec 2019 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £435,000 | | Lots value | Not specified | | Awards value | £315,351 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE LITMUS PARTNERSHIP LTD | | Locality | BRISTOL | | Post town | Bristol | | Postcode | BS3 2JL | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK5 West of England | | ITL 3 | TLK51 Bristol, City of | | Local authority | Bristol, City of | | Electoral ward | Bedminster | | Westminster constituency | Bristol South | | Delivery location | TLK South West (England) | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | FUTURE CLEANING SERVICES | ## CPV Codes ### Divisions - 90 - Sewage, refuse, cleaning and environmental services ### Codes - 90919000 - Office, school and office equipment cleaning services ## Release History - 22 Nov 2016 at 14:30 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/292e4ea7-53a3-4210-884e-6d8e01d1c03d - 18 Nov 2016 at 20:15 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/7e91231f-ea4f-4c62-aa4f-2b35d7f9a9eb ## Documents - https://www.contractsfinder.service.gov.uk/Notice/292e4ea7-53a3-4210-884e-6d8e01d1c03d 22nd November 2016 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/7e91231f-ea4f-4c62-aa4f-2b35d7f9a9eb 1st June 2016 - Opportunity notice on Contracts Finder - http://www.litmuspartnership.co.uk/project/swbclt_ashton_park_school PQQ Documentation ~ SWBCLT Ashton Park School ## Notice URLs - http://swbclt.org.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-bbfde5bf-adc9-11e6-9901-0019b9f3037b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-bbfde5bf-adc9-11e6-9901-0019b9f3037b.json.