---
title: "Lease Supply & Maintenance of Multi-Functional Devices"
ocid: "ocds-b5fd17-bc2fafa1-b953-4b8e-8bc8-403f1c720d77"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-bc2fafa1-b953-4b8e-8bc8-403f1c720d77"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-bc2fafa1-b953-4b8e-8bc8-403f1c720d77.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-bc2fafa1-b953-4b8e-8bc8-403f1c720d77.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "HAMPSHIRE COUNTY COUNCIL"
published: "2026-02-05"
---

# Lease Supply & Maintenance of Multi-Functional Devices

Buyer: HAMPSHIRE COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-bc2fafa1-b953-4b8e-8bc8-403f1c720d77

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## Summary

Chichester District Council, acting through Hampshire County Council, has completed the procurement process for the lease, supply, and maintenance of multi-functional devices by awarding a contract to Ricoh UK Limited. This four-year agreement, managed under the KCS Y20031 framework, focuses on office automation equipment specifically tailored for the South East region of the United Kingdom. The procurement stage is at the 'Award' level as of 5th February 2026, with the contract set to commence on 1st January 2026 and conclude on 31st December 2029. The procurement method was selective via a call-off from a framework agreement, ensured for high efficiency and compliance with industry standards.

This contract presents considerable growth opportunities for large-scale companies specialising in office automation services and solutions. Those equipped to provide comprehensive maintenance and support services, including quick response times and manufacturer-certified engineering support, are well-placed to compete. The focus on enhanced security measures and upgraded software solutions may also attract businesses keen to demonstrate proficiency in integrating advanced technological frameworks. Although small and medium-sized enterprises and voluntary, community and social enterprises were not the target, future tenders in similar frameworks might offer inclusive participation possibilities.

## Notice

THIS IS A NOTICE ON BEHALF OF CHICHESTER DISTRICT COUNCIL. Chichester District Council has awarded a four-year contract for the lease, maintenance, and software upgrade of existing Ricoh multi-functional devices under the KCS Y20031 - Supply of Multi-Functional Devices and Digital Solutions Framework. The contract ensures continuity of service for the Council's current fleet of devices, including installation and configuration of Ricoh Control Suite to replace Equitrac 5, delivering enhanced security (TLS 1.2 compliance), improved access control, and integration with updated server infrastructure. The agreement includes 18 embedded licences, 10 capture and send licences, and comprehensive maintenance and support, with guaranteed response times and access to manufacturer-certified engineers.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/d621ac42-9af4-4f40-ac20-d8de41bb5b11 |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 5 Feb 2026 |
| Submission deadline | 8 Dec 2025 |
| Future notice date | Not specified |
| Award date | 8 Dec 2025 |
| Contract period | 1 Jan 2026 - 31 Dec 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £72,184 |
| Lots value | Not specified |
| Awards value | £72,184 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HAMPSHIRE COUNTY COUNCIL |
| Locality | WINCHESTER |
| Post town | Southampton |
| Postcode | SO23 8ZB |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ3 Hampshire and Isle of Wight |
| ITL 3 | TLJ36 Central Hampshire |
| Local authority | Winchester |
| Electoral ward | St Michael |
| Westminster constituency | Winchester |
| Delivery location | TLJ South East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | RICOH |

## CPV Codes

### Divisions

- 42 - Industrial machinery

### Codes

- 42964000 - Office automation equipment

## Release History

- 5 Feb 2026 at 10:49 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/d621ac42-9af4-4f40-ac20-d8de41bb5b11

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/d621ac42-9af4-4f40-ac20-d8de41bb5b11
  5th February 2026 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-bc2fafa1-b953-4b8e-8bc8-403f1c720d77. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-bc2fafa1-b953-4b8e-8bc8-403f1c720d77.json.