---
title: "Provision of a Physical Records Management Software Solution to manage the paper-based records of GCC"
ocid: "ocds-b5fd17-bc5cdd83-c17b-4416-80f8-5829ae815594"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-bc5cdd83-c17b-4416-80f8-5829ae815594"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-bc5cdd83-c17b-4416-80f8-5829ae815594.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-bc5cdd83-c17b-4416-80f8-5829ae815594.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "GLOUCESTERSHIRE COUNTY COUNCIL"
published: "2022-03-14"
---

# Provision of a Physical Records Management Software Solution to manage the paper-based records of GCC

Buyer: GLOUCESTERSHIRE COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-bc5cdd83-c17b-4416-80f8-5829ae815594

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## Summary

Gloucestershire County Council is seeking a comprehensive Physical Records Management Software Solution to handle its paper-based records efficiently. The tender was published on 5th October 2021, with a closing date for submissions set for 22nd October 2021. This procurement project falls under the services category, specifically focusing on document and storage management software. The awarded contract, valued at £75,000, commenced on 8th March 2022 and is set to conclude on 8th March 2025. The procurement method utilised was an open procedure.

This opportunity presents significant potential for software firms, particularly small and medium-sized enterprises (SMEs) with expertise in document management systems. Businesses that can provide integrated solutions meeting data protection requirements and that offer user-friendly functionality may find themselves well-positioned to compete. Furthermore, those with a vision for future system integration could attract positive attention from the Council, contributing to their growth in the public sector procurement landscape.

## Notice

Achieve a web based physical records management system which integrates successfully with all required software systems (e.g. EDRMS; O365), enables us to manage paper records in a way that meets data protection requirements and provides the tools required to demonstrate accountability, particularly through detailed audit trails and reporting functionality; Provide a system that can both meet our current business needs and technical set up and facilitates the Council's vision for records management in the future, i.e. a system that can stand alone in the short-term but can integrate with potential future systems or tools (e.g. EDRMS; O365); Provide a comprehensive and intuitive system that allows users (including front-line services), to easily access their information and carry out their functions effectively (e.g. searching; saving inputted data);

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/4deac6e9-c180-44b2-bdcd-81ffa029e147 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 14 Mar 2022 |
| Submission deadline | 22 Oct 2021 |
| Future notice date | Not specified |
| Award date | 30 Nov 2021 |
| Contract period | 8 Mar 2022 - 8 Mar 2025 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £75,000 |
| Lots value | Not specified |
| Awards value | £75,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | GLOUCESTERSHIRE COUNTY COUNCIL |
| Locality | GLOUCESTER |
| Post town | Gloucester |
| Postcode | GL1 2TH |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK7 Gloucestershire and Wiltshire |
| ITL 3 | TLK73 Gloucestershire CC |
| Local authority | Gloucester |
| Electoral ward | Westgate |
| Westminster constituency | Gloucester |
| Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | INTANDEM SOLUTIONS |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48311000 - Document management software package
- 48782000 - Storage management software package

## Release History

- 14 Mar 2022 at 08:31 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/4deac6e9-c180-44b2-bdcd-81ffa029e147
- 5 Oct 2021 at 11:31 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/939785e9-36e4-42b5-8eab-3154bb0a4ce4

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/4deac6e9-c180-44b2-bdcd-81ffa029e147
  14th March 2022 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/939785e9-36e4-42b5-8eab-3154bb0a4ce4
  5th October 2021 - Opportunity notice on Contracts Finder

## Notice URLs

- https://www.gloucestershire.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-bc5cdd83-c17b-4416-80f8-5829ae815594. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-bc5cdd83-c17b-4416-80f8-5829ae815594.json.